637 First Street
Santa Rosa, CA 95404City of Santa Rosa
Long-Term Financial Policy and Audit
Subcommittee
Special Meeting Minutes - Draft
4:00 PMThursday, April 25, 2024
SPECIAL MEETING
1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Acting Chair Mark Stapp at 4:00pm
Also present were;
City Manager, Maraskeshia Smith
Assistant City Manager, Daryel Dunston (Zoom)
Director of Housing & Community Services, Megan Basinger (Zoom)
Mark Stapp, and Dianna MacDonaldPresent: 2 -
Chair Natalie RogersAbsent: 1 -
2. PUBLIC COMMENTS NON-AGENDA MATTERS
This is the time when any person attending in person may address matters not listed on this agenda, but which are within the subject matter of the jurisdiction.
The public may comment on scheduled agenda items when the item is called.
Each speaker is allowed up to three minutes.
There were no comments from the public
3. APPROVAL OF MINUTES
3.1 Regular Meeting Minutes
This item is continued to the next meeting so that a quorum can approve the minutes.
Member MacDonald asked to be recused, due to being absent from the March 21, 2024 meeting.
City of Santa Rosa
Special Meeting Minutes
April 25, 2024Long-Term Financial Policy and
Audit Subcommittee
Special Meeting Minutes - Draft
4. SCHEDULED ITEMS
4.1 FY 23/24 QUARTERLY BUDGET REVIEW - THIRD QUARTER
Presenter: Veronica Conner, Budget and Financial Analysis Manager Purpose: A look at the budget for the quarter, with a focus on the General Fund
Recommendation Action: Information
The committee discussed the presentation.
There were no comments from the public.
4.2 IN-HOUSE SERVICES
Presenters: Veronica Conner, Budget and Financial Analysis Manager and Alan Alton, Chief Financial Officer
Purpose: A discussion on the Finance Department’s approach to performing cost analyses on services performed by a contractor versus in-house. The presentation will discuss a standardized methodology to determine if there are potential savings.
Recommendation Action: Information
The committee discussed the presentation.
There were no comments from the public.
5. FUTURE AGENDA ITEMS
This time is reserved for discussion whether to place matters on a future agenda for further discussion.
Our next regular scheduled meeting:Thursday, May 9, 2024, at 3:30 pm is cancelled.
The following regular meeting scheduled will be held June 13, 2024, at 3:30pm City of Santa Rosa
Special Meeting Minutes
April 25, 2024Long-Term Financial Policy and
Audit Subcommittee
Special Meeting Minutes - Draft
- How to create more activity downtown, with less impact from Parking.
- Establish a clearer budget to citywide events. Establish top events and discuss budget commitment for each one. Determine the budget implications and justifications.
6. ADJOURNMENT
The meeting was adjourned by Acting Chair Stapp at 5:16pm Approved:________________________
Shelley McClure, Recording Secretary