City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
JUNE 18, 2024
COUNCIL MEMBER VICTORIA FLEMING WILL BE PARTICIPATING
IN THE MEETING VIA TELECONFERENCE FROM
1689 HAZEN SHORES CT, FREELAND, WASHINGTON, 98249.
THIS AGENDA SHALL BE POSTED AT THE LOCATION.
3:00 P.M. - CLOSED SESSION
4:00 P.M. - REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE OBSERVED).
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/89643446933, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 896 4344 6933;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at
[email protected] by 5:00 p.m. the Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 18, 2024City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 18, 2024City Council
speak during this time will be allowed to make public comment under Agenda Item 18.
3:00 P.M.
1. CALL TO ORDER AND ROLL CALL
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie, Human Resources Director; Siara Goyer, Employee Relations Manager; and Burke Dunphy of Sloan Sakai Yeung & Wong LLP.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 18, 2024City Council
4. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4:00 P.M.
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
7. PROCLAMATIONS/PRESENTATIONS - NONE.
8. STAFF BRIEFINGS - NONE.
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
9.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through May 2024 as well as provide a summary of pending litigation against the City.
Litigation ReportAttachments:
10. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
11.1.1 Council Subcommittee Reports
11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 18, 2024City Council
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
11.1.4 Association of Bay Area Governments (ABAG)
11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
11.1.6 Sonoma Clean Power Authority (SCPA)
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
11.1.8 Groundwater Sustainability Agency (GSA)
11.1.9 Sonoma County Homeless Coalition
11.1.10 Renewal Enterprise District (RED)
11.1.11 Public Safety Subcommittee
11.1.12 Other
12. APPROVAL OF MINUTES
12.1 May 21, 2024 Regular Meeting Minutes.
Draft MinutesAttachments:
12.2 June 4, 2024, Regular Meeting Minutes.
Draft MinutesAttachments:
12.3 June 6, 2024, Special Meeting Minutes.
Draft MinutesAttachments:
13. CONSENT ITEMS
13.1 MOTION - CONTRACT AWARD FOR THE TRANSIT MALL ROADBED
REHABILITATION PROJECT
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 18, 2024City Council
No. C02395, Transit Mall Roadbed Rehabilitation (“Project”), in the amount of $1,048,835 to the lowest responsible bidder, Ghilotti Bros., Inc. of San Rafael, California, approve a 15% contract contingency, and authorize a total contract amount of $1,206,160.25.
Staff Report
Attachment 1 - Location Map
Attachment 2 - Summary of Bids
Attachments:
13.2 MOTION - 2023 GENERAL PLAN ANNUAL REPORT
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council, by motion, receive and approve the 2023 General Plan, Inclusionary Housing, and Growth Management Annual Review report.
Staff Report
Attachment 1 - GP Annual Review Report 2023
Attachments:
13.3 RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL
SERVICES AGREEMENT F002543 WITH MATRIX CONSULTING,
LTD
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council, by resolution, approve the Second Amendment to Professional Services Agreement Number F002543 with Matrix Consulting Group, LTD of San Mateo, California, to include the preparation of a strategic plan specifically for the Code Enforcement division with an increase in compensation of $49,980 for a total not-to-exceed amount under the Agreement of $141,480.
Staff Report
Resolution
Exhibit A - Second Amendment to PSA No. F002543 with Matrix Consulting Group, LTD Attachments:
13.4 RESOLUTION - APPROVAL OF PROFESSIONAL SERVICE
AGREEMENT F002802 FOR TRANSLATION AND INTERPRETATION
SERVICES WITH ACCENT ON LANGUAGES INC.
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve a three-year Professional Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 18, 2024City Council
Service Agreement F002802, with two (2), one-year renewal options, to provide citywide translation and interpretation services with Accent On Languages, Inc., Berkeley, California in an amount not to exceed $300,000.
Staff Report
Resolution
Exhibit A - Professional Service Agreement
Attachments:
13.5 RESOLUTION - AUTHORIZING SUBMITTAL OF A COMMUNITY
SPACES MATCHING GRANT APPLICATION TO THE SONOMA
COUNTY AGRICULTURAL PRESERVATION AND OPEN SPACE
DISTRICT FOR IMPROVEMENTS AT LOWER COLGAN CREEK
NEIGHBORHOOD PARK
RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution: 1) approve a matching grant application to the Sonoma County Agricultural Preservation and Open Space District (District) for master planning, design, and construction of the Lower Colgan Creek Neighborhood Improvement Project (Project) in the amount of $1,550,000 and authorize the City Manager or designee to submit the grant application on behalf of the Recreation and Parks Department; 2) authorize the City Manager or designee to accept the grant and execute any and all grant agreements, conservation easements, and amendments thereto, and all other documents necessary for the completion of the planning, design, and construction of the Project and subject to approval by the City Attorney; and 3) authorize the Chief Financial Officer to increase appropriations by the approved grant amount.
Staff Report
Resolution
Attachments:
13.6 RESOLUTION - GOVERNOR’S OFFICE OF EMERGENCY SERVICES (CALOES) DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
RECOMMENDATION: It is recommended by the Santa Rosa Fire Department (SRFD) that the Council, by resolution, grant the City Manager, Assistant City Managers and the Mayor the ability to sign on Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 18, 2024City Council
behalf of the City as Authorized Agents on state and federal grant applications and other forms related to disaster financial assistance for a period of 3 years.
Staff Report
Resolution - Designation of Applicants Agent
Attachments:
13.7 RESOLUTION - FIFTH AMENDMENT TO AGREEMENT F002014
WITH LEGAL AID OF SONOMA COUNTY
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution, approve a Fifth Amendment to Professional Services Agreement Number F002014 with Legal Aid of Sonoma County to increase compensation by $111,000 from the General Fund for a total amount not to exceed $599,000, and to extend the time of performance from June 30, 2024 through June 30, 2025.
Staff Report
Resolution
Exhibit A - 2024-25 Fifth Amendment to Agreement
Attachments:
13.8 RESOLUTION - APPROVAL OF FY 2024/2025 GRANT
AGREEMENTS FOR PUBLIC SERVICES, FAIR HOUSING, AND
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA)
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution: 1) approve the Fiscal Year 2024/2025 Grant Agreements for public service funds with the Living Room, Catholic Charities of the Diocese of Santa Rosa (The Caritas Family Center and Caritas Drop-In Center), fair housing funds with Fair Housing Advocates of Northern California, and Housing Opportunities for Persons with AIDS (HOPWA) funds with Face to Face/The Sonoma County AIDS Network in the combined amount of $1,038,597; and 2) authorize the Director of Housing and Community Services or their designee to execute the Grant Agreements and any future amendments thereto for public services, fair housing, and HOPWA; 3) authorize the City Manager or their designee to execute any forms or documents required by HUD to implement the Grant Agreements.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 18, 2024City Council
Staff Report
Resolution
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Attachments:
13.9 RESOLUTION - APPROVING PROFESSIONAL SERVICES
AGREEMENT WITH MV TRANSPORTATION, INC. FOR ADA
PARATRANSIT ELIGIBILITY, PARATRANSIT SERVICE, AND
DEVIATED-FIXED ROUTE SERVICE
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve and authorize the City Manager or designee to negotiate and execute a Professional Services Agreement with MV Transportation, Inc. of Fairfield, California, to operate the City’s paratransit eligibility process, paratransit service, and deviated fixed-route service for a three-year term in the amount of $7,405,473.
Staff Report
Resolution
Exhibit A - Professional Services Agreement
Attachments:
13.10 RESOLUTION - APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, (1) adopt the Article XIIIB appropriation limit for the City of Santa Rosa at $331,203,000 for the Fiscal Year 2024-25; and (2) approve the inflation and population factors used in the calculation of the limit for Fiscal Year 2024-25.
Staff Report
Attachment 1 – Article XIIIB Appropriations Limit Calculation and Appropriations Resolution
Attachments:
14. PUBLIC COMMENT ON NON-AGENDA MATTERS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 18, 2024City Council
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 18.
15. REPORT ITEMS - NONE.
16. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
16.1 PUBLIC HEARING - PUBLIC HEARING ON ADOPTION OF THE CITY OF SANTA ROSA FY 2024-25 OPERATIONS & MAINTENANCE
BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET
BACKGROUND: The City Council will hold a public hearing to consider the FY 2024-25 Operations and Maintenance Budget and the FY 2024-25 Capital Improvement Program (CIP) Budget. Staff will provide an overview of the Operations and Maintenance Budget and the CIP Budget with information on any changes that have been included since the Study Session in May.
RECOMMENDATION: It is recommended by the City Manager and the Finance Department that Council: 1) hold a Public Hearing to consider the Fiscal Year (FY) 2024-25 Operations and Maintenance Budget and the FY 2024-25 Capital Improvement Program (CIP) Budget; 2) by five separate resolutions adopt the City FY 2024-25 Operations and Maintenance Budget and FY 2024-25 Capital Improvement Program Budget; and 3) by resolution amend, the Police, Fire and Violence Prevention Partnership Public Safety and Prevention Transaction and Use Tax Implementation Plan (formerly Measure O) to adjust for Fiscal Year 2024-25 budget and forecasted budget amounts for all Public Safety and Prevention (PSAP) and programs.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 18, 2024City Council
Staff Report
Attachment 1 - Proposed FY 2024-25 Operations and Maintenance Budget Attachment 2 - Proposed FY 2024-25 Capital Improvement Program Budget Resolution - Primary
Exhibit A - Primary Resolution Master Professional Services Agreement List 2024 Resolution - Primary Recreation & Parks
Resolution - FTE 24-25
Resolution - FTE Recreation & Parks
Resolution - Storm Water Assessment
Resolution - PSAP FY 2024-25
Exhibit A - PSAP Implementation Plan
Public Hearing Notice
Presentation
Attachments:
17. WRITTEN COMMUNICATIONS - NONE.
18. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 14. Each speaker will be allowed up to three minutes.
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
20. ADJOURNMENT OF MEETING
21. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
21.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 18, 2024City Council
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.