Agenda Item #13.1
For Council Meeting of: June 18, 2024
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DAN HENNESSEY, DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS SUBJECT: CONTRACT AWARD FOR THE TRANSIT MALL ROADBED REHABILITATION PROJECT AGENDA ACTION: MOTION
RECOMMENDATION
It is recommended by the Transportation and Public Works Department that the Council, by motion, approve and award Contract No. C02395, Transit Mall Roadbed Rehabilitation (“Project”), in the amount of $1,048,835 to the lowest responsible bidder, Ghilotti Bros., Inc. of San Rafael, California, approve a 15% contract contingency, for a total contract amount of $1,206,160.25.
EXECUTIVE SUMMARY
This motion will award a contract to Ghilotti Bros., Inc. of San Rafael, California, approve a 15% contract contingency, and authorize a total contract amount of $1,206,160 to rehabilitate the existing 500-foot concrete roadbed in the Santa Rosa Transit Mall to address service disruptions, prevent operational safety issues and pedestrian hazards, resulting from failing pavement that has exceeded its useful life.
BACKGROUND
This project will rehabilitate the existing 500-foot concrete roadbed in the Santa Rosa Transit Mall to address service disruptions, operational safety issues, and pedestrian hazards resulting from failing pavement that has exceeded its useful life. The project will include constructing a new 10-inch-thick concrete roadway, installing electrical conduit for future pedestrian flashing signals, replacing failing curb and gutter sections, upgrading two curb ramps to directional ramps, and updating striping to deter non-transit vehicles from entering the Transit Mall.
A temporary Transit Mall will be setup on First Street between Santa Rosa Avenue and D Street to provide continued service to the public during construction of the project.
PRIOR CITY COUNCIL REVIEW
Not Applicable.
ANALYSIS
1. The project was advertised on April 8, 2024, and bids were received on May 16, 2024. A total of one (1) bid was received, in the amount of $1,048,835. The low bid was 5.71% over the Engineer’s estimate.
2. The low bidder, Ghilotti Bros., Inc. possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
3. This Project is subject to the City’s Project Labor Agreement.
4. Construction is anticipated to begin approximately September 2024. The length of the contract is 45 working days.
5. The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
Funding for this project has been appropriated to Project Key #45165. No City General Fund money is included in this project.
A portion of the project will be funded with a Federal Transit Administration grant in the amount of $990,000. The remaining funds for the project were appropriated in a previous fiscal year. Approval of this contract has no additional impact on the budget and funding is available to award this contract.
ENVIRONMENTAL IMPACT
This project has been reviewed in accordance with the California Environmental Quality Act (CEQA) and is categorically exempt pursuant to CEQA Guidelines Section 15301, Existing Facilities, as the approval of the contract will facilitate the repair and minor alteration of an existing public facility involving no expansion of existing use.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 – Summary of Bids
PRESENTER
Peter Porata, Associate Civil Engineer
Gregory Mariscal, Supervising Engineer
CONTRACT AWARD FOR THE TRANSIT MALL ROADBED REHABILITATION PROJECT PAGE 2 OF 3