RESOLUTION NO. RES-2024-103
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIFTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT NUMBER F002144 WITH PLACEWORKS, INC., SANTA ANA, CALIFORNIA, TO REVISE THE SCOPE OF WORK AND TO INCREASE COMPENSATION IN THE AMOUNT OF $153,756 FOR TOTAL CONSULTANT COMPENSATION NOT TO EXCEED $2,953,665, TO ALLOW FOR HOUSING ELEMENT IMPLEMENTATION WHEREAS, on March 3, 2020, the City, after an RFP review process, selected and entered into Professional Services Agreement Number F002144 (the “Agreement”) with PlaceWorks, Inc. of Santa Ana, California, to prepare the 2050 Santa Rosa General Plan and Environmental Impact Report, in an amount not to exceed $2,500,000; and WHEREAS, on October 13, 2020, the City Council approved the First Amendment to the Agreement to modify the 2050 General Plan Update scope of services to include a Greenhouse Gas Reduction Strategy and to increase compensation by $99,909 for this additional service, for a total contracted amount not to exceed $2,599,909; and WHEREAS, the City and Consultant entered into a number of contract amendments between 2020 and 2023 to expand the scope of services, increase compensation, and extend the time of performance for the 2050 General Plan Update, Environmental Impact Report, community outreach, Green House Gas Reduction Strategy, an increase in deliverables, and consultant support for public meetings; and WHEREAS, the City now desires to amend the Agreement for the purpose of increasing the Compensation by $153,756 utilizing funds from the State of California Local Early Action Planning (LEAP) Grant, which was awarded to the City on September 7, 2021, for a total contracted amount not to exceed $2,953,665, revise the Scope of Services to add deliverables for Housing Element implementation, and have a proposed completion date of the deliverables in this amendment by December 31, 2024, the time of performance for the overall Professional Services Agreement will remain on June 1, 2025; and WHEREAS, funds for this contract amendment are from the LEAP Grant fund, and approval of this action does not have a fiscal impact on the General Fund. ///
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NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves the Fifth Amendment to Professional Services Agreement Number F002144 with PlaceWorks, Inc. to revise the scope of work and to increase compensation in the amount of $153,756 for total not to exceed amount of $2,953,665, to allow for Housing Element implementation, substantially in the form of Exhibit A attached hereto, subject to approval by the City Attorney.
IN COUNCIL DULY PASSED this 9th day of July, 2024.
AYES: (5) Mayor N. Rogers, Vice Mayor Stapp, Council Members MacDonald, Okrepkie, C. Rogers
NOES: (0)
ABSENT: (2) Council Members Alvarez, Fleming
ABSTAIN/RECUSE: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A – Fifth Amendment to Professional Services Agreement Number F002144 with PlaceWorks, Inc.
Reso. No. RES-2024-103