Agenda Item #13.4
For Council Meeting of: August 6, 2024
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DONTE WATSON, DIRECTOR, RECREATION AND PARKS
SUBJECT: APPROVAL OF SECOND AMENDMENT TO GENERAL SERVICE AGREEMENT F002145 FOR A ONE YEAR EXTENSION AND INCREASE IN COMPENSATION WITH WATERWORKS INDUSTRIES INCORPORATED AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Recreation and Parks and Finance Departments that the Council, by resolution, approve the Second Amendment to General Services Agreement Number F002145 for aquatic weed control services to extend the term and increase compensation with Waterworks Industries Incorporated, Windsor, California, in the amount of $26,264.03, for a total cumulative amount not to exceed $119,189.03
EXECUTIVE SUMMARY
Aquatic weed control services are needed to control aquatic vegetation of City owned lakes.
BACKGROUND
On July 13, 2020, the City Manager approved General Services Agreement (GSA) F002145 with Waterworks Industries Incorporated in the amount of $67,500 for a three-year term with two (2) one-year renewal options.
On July 5, 2023, the City Manager approved the First Amendment to extend the term and increase compensation in the amount of $25,425.
The aquatic weed control services include aquatic weed control services for three lakes in the City of Santa Rosa. The City owns and maintains three bodies of water: Fountaingrove Lake, Lake Ralphine, and Nielsen Pond. Beneficial uses of these three lakes include flood control, wildlife habitat, and recreation. Weed control services will control aquatic vegetation improving the quality of the lakes and pond environments for public recreation.
The contractor provides all qualified labor, equipment, and transportation for aquatic weed control.
PRIOR CITY COUNCIL REVIEW
Not applicable.
ANALYSIS
Waterworks Industries Incorporated has agreed to extend current Agreement F002145 with a 3.3% rate increase for an additional one-year term.
The Consumer Price Index (CPI) for All Urban Consumers, Not Seasonally Adjusted for San Francisco-Oakland-Hayward, CA for the period of July 2023 through May 2024 shows a 3.8% increase. Staff considers the proposal for a one-year extension is fair and reasonable.
Under the City’s Purchasing Policy, City Code 3-08-110(A) Award Authority, this modification requires approval by the City Council.
FISCAL IMPACT
Funds for this expense are included in the Fiscal Year 2024-25 adopted budget within various Recreation and Parks Departments, and as a regular expenditure, will be included in subsequent years’ budget requests when presented to the City Council.
ENVIRONMENTAL IMPACT
This Second Amendment to General Services Agreement is exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and no further environmental review is required. The aquatic weed control work under this agreement qualifies for an exemption under CEQA Guidelines Section 15301 in that the weed control services will maintain the quality of the lakes and pond environments.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Resolution/Exhibit A (Second Amendment)
PRESENTER
Jen Santos, Deputy Director Parks, Recreation and Parks Brandalyn Tramel, Purchasing Agent, Finance
APPROVAL OF SECOND AMENDMENT TO GENERAL SERVICE AGREEMENT F002145 FOR A ONE YEAR EXTENSION AND INCREASE IN COMPENSATION WITH WATERWORKS INDUSTRIES INCORPORATED PAGE 3 OF 3