City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
SEPTEMBER 10, 2024
12:00 P.M. - CLOSED SESSION
2:00 P.M. - BOARD INTERVIEWS / STUDY SESSION
4:00 P.M. - REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE OBSERVED).
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/89643446933, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 896 4344 6933;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at
[email protected] by 5:00 p.m. the Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
SEPTEMBER 10, 2024City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 15) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to Regular Meeting Agenda and Summary Report
City of Santa Rosa
SEPTEMBER 10, 2024City Council
speak during this time will be allowed to make public comment under Agenda Item 19.
12:00 P.M.
1. CALL TO ORDER AND ROLL CALL
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Angelina Lopez, et al. vs. City of Santa Rosa, et al.
Court Case No.: USDC Northern District of California Case No. 3:22-cv-05270-LB
3.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 730 3rd Street, Santa Rosa, CA 95404
Agency Negotiator: Jill Scott, Real Property Negotiator, and Stephanie Valkovic, Associate Real Property Negotiator
Negotiating Parties: 10 E Street, LLC and Burbank Housing Development Corporation, a California non-profit corporation Under Negotiations: Price and terms of payment.
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
2:00 P.M.
4. INTERVIEWS FOR BOARDS, COMMISSIONS AND COMMITTEES
Regular Meeting Agenda and Summary Report
City of Santa Rosa
SEPTEMBER 10, 2024City Council
4.1 INTERVIEWS FOR THE SANTA ROSA TOURISM BUSINESS
IMPROVEMENT AREA ADVISORY BOARD AND THE BOARD OF
BUILDING REGULATION APPEALS
The Council will conduct interviews to fill positions on the Santa Rosa Tourism Business Improvement Area Advisory Board and the Board of Building Regulation Appeals.
Staff Report
Attachment 1 - Notice of Availability of Applications
Attachment 2 - Council Policy 000-06
Attachment 3 - Ordinance Establishing SRTBIA
Attachment 4 - BOBRA City Code
Late Correspondence (Uploaded 09-10-2024)
Attachments:
5. STUDY SESSION
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
5.1 METROPOLITAN TRANSPORTATION COMMISSION REGIONAL
MAPPING AND WAYFINDING PROJECT PROTOTYPE
IMPLEMENTATION
It is recommended by the Transportation and Public Works Department that the Council hold a Study Session on the Metropolitan Transportation Commission’s Regional Mapping and Wayfinding prototype signage program. This item is provided for Council’s information and no action will be taken except for possible direction to staff.
Staff Report
Presentation
Attachments:
5.2 UPDATE ON THE STATE AND LOCAL BALLOT MEASURES FOR
NOVEMBER 2024 GENERAL ELECTION
It is recommended by the Communications and Intergovernmental Relations Office that the Council hold a Study Session to receive an update on the various state and local ballot measures and discuss possible Council action to support or oppose these measures. This item Regular Meeting Agenda and Summary Report
City of Santa Rosa
SEPTEMBER 10, 2024City Council
is provided for Council’s information and no action is required to be taken except for possible direction to staff for the September 24 council meeting.
Staff Report
Attachment 1: Text of Measure I Sonoma County Registrar of Voters Attachment 2: Measure W Sonoma County Library Commission Attachment 3: Proposition 2 Background Information California Secretary of State Attachment 4: Proposition 3 Background Information California Secretary of State Attachment 5: Proposition 4 Background Information California Secretary of State Attachment 6: Proposition 5 Background Information California Secretary of State Attachment 7: Proposition 6 Background Information California Secretary of State Attachment 8: Proposition 32 Background Information California Secretary of State Attachment 9: Proposition 33 Background Information California Secretary of State Attachment 10: Proposition 34 Background Information California Secretary of State Attachment 11: Proposition 35 Background Information California Secretary of State Attachment 12: Proposition 36 Background Information California Secretary of State Presentation
Late Correspondence (Uploaded 09-10-2024)
Attachments:
5.3 CITY COUNCIL VOTING PROCESS FOR CERTAIN APPOINTED
POSITIONS
It is recommended by the City Attorney, that the Council hold a Study Session to provide Council an opportunity to review the voting processes City Council uses to appoint individuals to vacant Council Member seats, members of boards, commissions and committees appointed by the full Council, and Mayor and Vice Mayor. This item is provided for Council’s information and no action will be taken, but the Council may discuss and provide direction to staff.
Staff Report
Attachment 1 - Manual of Procedures and Protocols
Attachment 2 - Council Policy 000-06
Attachment 3 - Council Policy 000-23
Attachment 4 - Ranked-Choice Voting Explanation
Presentation
Attachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
SEPTEMBER 10, 2024City Council
4:00 P.M.
6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
8. PROCLAMATIONS/PRESENTATIONS
8.1 PROCLAMATION - CREEK WEEK AND POLLUTION PREVENTION
WEEK 2024
ProclamationAttachments:
9. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
9.1 SUMMER 2024 UPDATE FROM THE RECREATION AND PARKS
DEPARTMENT
Staff will provide an update to the Council on the Recreation and Parks Department.
PresentationAttachments:
9.2 INVESTING NOW TO SECURE OUR WATER FUTURE EDUCATION
AND OUTREACH CAMPAIGN
Staff will share the rollout of Santa Rosa Water's latest outreach campaign aimed at educating water customers about the value of water, the need to continually invest in our shared water infrastructure, and the role rate setting plays in ensuring a reliable water future. The multi-media campaign highlights the people, the infrastructure, and the environmental stewardship that are necessary to deliver high quality water and sewer service to Santa Rosa. It will also include an overview of the rate setting process and how customers can stay informed. The City Council may discuss this item and give direction to staff.
PresentationAttachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
SEPTEMBER 10, 2024City Council
9.3 COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. No action will be taken except for possible direction to staff.
10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
11. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
12. MAYOR'S/COUNCIL MEMBERS’ REPORTS
12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
12.1.1 Council Subcommittee Reports
12.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
12.1.4 Association of Bay Area Governments (ABAG)
12.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
12.1.6 Sonoma Clean Power Authority (SCPA)
12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
12.1.8 Groundwater Sustainability Agency (GSA)
12.1.9 Sonoma County Homeless Coalition
12.1.10 Renewal Enterprise District (RED)
12.1.11 Public Safety Subcommittee
12.1.12 Other
Regular Meeting Agenda and Summary Report
City of Santa Rosa
SEPTEMBER 10, 2024City Council
12.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS
12.2.1 Council may vote to make appointments to the following boards:
· Santa Rosa Tourism Business Improvement Area Advisory Board - One vacancy for Full-Service Hotel Operator.
o Steven Boswell
o Tony Pace
· Board of Building Regulation Appeals - Three vacancies with terms ending 12/31/2025.
o John Gordon
Late Correspondence (Uploaded 09-10-2024)Attachments:
13. APPROVAL OF MINUTES
13.1 August 20, 2024, Regular Meeting Minutes.
Draft MinutesAttachments:
14. CONSENT ITEMS
14.1 RESOLUTION - SPLIT BID AWARD - GENERAL SERVICE
AGREEMENTS FOR CITYWIDE LANDSCAPE SERVICES
RECOMMENDATION: It is recommended by the Recreation and Parks and Finance Departments that the Council, by resolution, approve a split bid award of Invitation for Bid 24-08 and approve two General Services Agreements: 1) F002850 Brightview Landscape Services, Inc., Santa Rosa, California (Brightview) for Section 1 Parks Lawn Maintenance in the amount of $2,821,488.1; and 2) F002853 Green Vine Landscaping, Inc., Santa Rosa, California for Section 3 Tax District Maintenance in the amount of $136,800, for a total not to exceed $2,958,288.12. The agreements are firm fixed prices for a period of three years, with two one-year renewal options, commencing on December 1, 2024.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
SEPTEMBER 10, 2024City Council
Staff Report
Attachment 1 - Bid Results
Resolution
Exhibit A - F002850 Brightview Agreement
Exhibit B - F002853 Green Vine Landscaping Agreement
Attachments:
14.2 RESOLUTION - APPROVING THE ISSUANCE OF A PURCHASE
ORDER TO MOTOROLA SOLUTIONS, INC. FOR POLICE RADIO
EQUIPMENT
RECOMMENDATION: It is recommended by the Police and Finance Departments that the Council, by resolution, approve the issuance of a Purchase Order for the purchase of Motorola LTE cellular capable radios and associated software utilizing the pricing from the Houston Galveston Area Council (HGAC) Interlocal Cooperative Solicitation #RA05-21 with Motorola Solutions, Inc., for a total amount not to exceed $333,325.19.
Staff Report
Resolution
Exhibit A - Agreement
Attachments:
14.3 RESOLUTION - ABANDONED VEHICLE ABATEMENT PROGRAM
EXTENSION
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, approve the 10-year extension of the Santa Rosa Police Departments participation in the Sonoma County Abandoned Vehicle Abatement Program, through June 30, 2035, and delegate authority to the City Manager or the City Manager’s designee to execute all agreements and amendments with the Sonoma County Abandoned Vehicle Abatement Service Authority, subject to approval as to form by the City Attorney.
Staff Report
Resolution
Attachments:
14.4 RESOLUTION - ACCEPTANCE OF REVISED AWARD OF
ADDITIONAL CCMU GRANT FUNDS
RECOMMENDATION: It is recommended by the Police Department that Regular Meeting Agenda and Summary Report
City of Santa Rosa
SEPTEMBER 10, 2024City Council
the Council, by resolution: 1) accept a revised award for additional funding from the Sonoma County Department of Health Services (DHS) for Crisis Care Mobile Units (CCMU) Program funding in the amount of $166,667 for a total grant award amount of $513,076; 2) authorize the City Manager or designee to execute award documents and any additional documents for administration of the grant; and 3) appropriate $166,667 of grant funds to an already established project key.
Staff Report
Attachment 1 - Modification Number Two
Resolution
Attachments:
14.5 RESOLUTION - ACCEPTANCE AND APPROPRIATION OF GRANT
FUNDS FROM THE BYRNE DISCRETIONARY GRANTS PROGRAM
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) accept a grant award from the Bureau of Justice Assistance-Byrne Discretionary Community Project Funding in the amount of $898,000; 2) authorize the City Manager, or designee, to execute all related award documents required for receiving such funds; and 3) appropriate $898,000 of grant funds to a project key to be established by the Chief Financial Officer.
Staff Report
Attachment 1
Resolution
Attachments:
14.6 RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL
SERVICE AGREEMENT NUMBER F002053 WITH MARK A
CLEMENTI, PH.D.
RECOMMENDATION: It is recommended by the Santa Rosa Police Department that the Council, by resolution, approve the Second Amendment to Professional Services Agreement Number F002053 with Mark A Clementi, Ph.D., Santa Rosa, California to provide preemployment psychological evaluations, return to duty/fitness for duty psychological evaluations and critical incident stress debriefings and authorize the City Manager or her designee to sign all related contractual documents, subject to approval as to form by the City Attorney.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
SEPTEMBER 10, 2024City Council
Staff Report
Resolution
Exhibit A - Second Amendment
Attachments:
14.7 RESOLUTION - CITY OF SANTA ROSA AND OAKMONT VILLAGE ASSOCIATION SECOND AMENDMENT FOR CITYBUS ROUTE 16
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the Second Amendment to Oakmont Village Association Agreement for Santa Rosa CityBus to provide a deviated fixed route bus service for the Oakmont community for an additional one year, and authorize the City Manager or designee to execute the Amendment.
Staff Report
Resolution
Exhibit A - Second Amendment
Attachments:
14.8 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL
HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa Staff Report
Resolution
Attachments:
15. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 19.
16. REPORT ITEMS - NONE.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
SEPTEMBER 10, 2024City Council
17. PUBLIC HEARINGS - NONE.
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
18. WRITTEN COMMUNICATIONS
18.1 NOTICE OF FINAL MAP - STONEBRIDGE SUBDIVISION PHASE 2 - Provided for information.
Notice of Submittal
Location Map
Attachments:
19. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 15. Each speaker will be allowed up to three minutes.
20. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
21. ADJOURNMENT OF MEETING
22. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
22.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
SEPTEMBER 10, 2024City Council
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.