Contract No. 2022-1050-A02
MODIFICATION NUMBER TWO OF
AGREEMENT FOR SERVICES BETWEEN
COUNTY OF SONOMA AND
CITY OF SANTA ROSA
On October 20, 2022, the County of Sonoma, a political subdivision of the State of California, (hereinafter "County") and City of Santa Rosa (hereinafter "Contractor") entered into a services agreement, modified by the parties effective May 16, 2023 as Modification No. 1 (hereinafter "Agreement").
Pursuant to Article 13 (Merger) of the Agreement, the parties hereby evidence their intent and desire to modify the Agreement as follows:
1. Exhibit A (Scope of Work and Budget) is hereby deleted and replaced in its entirety with the attached Exhibit A (Scope of Work and Budget).
2. Article 1 (Funding Amount) is hereby revised to read as follows:
1. Funding Amount
County agrees to provide funding (“Program Funds”) to City in an amount not to exceed $513,076 under the terms and conditions of this Agreement.
The Program Funds comprise two distinct types of funding:
The total funding amount of $166,667 is considered direct-service funding and must be expended by June 30, 2025. Any remaining direct service funding will not be extended to any other year or expense category.
The total funding amount of $346,409 is considered infrastructure funding. Any infrastructure-funding balance remaining at the end of a fiscal year of this Agreement shall automatically be carried forward to the subsequent fiscal year of this Agreement, but not beyond the termination date of this Agreement.
3. Article 1 5 (Method and Place of Giving Notice) is hereby revised to read as follows:
15. Method and Place of Giving Notice
All notices, bills, and payments shall be made in writing and shall be given by personal delivery or by U.S. mail or courier service. Notices, bills, and payments shall be addressed as follows:
To County: To Contractor:
Michael Tinoco
Program Planning and Evaluation Analyst
Department of Health Services
1450 Neotomas Avenue, Suite 200
Santa Rosa, CA 95405
707-565-4488
[email protected]
Alisa Rawson
Administrative Analyst
City of Santa Rosa
965 Sonoma Avenue
Santa Rosa CA 95404
707-543-3683
[email protected]
And when so addressed, shall be deemed given upon deposit in United States mail, postage prepaid. In all other instances, notices, bills, and payments shall be deemed given at the time Attachment 1
Contract No. 2022-1050-A02
of actual delivery. Changes may be made in the names and addresses of the person to whom notices, bills and payments are to be given by giving notice pursuant to this paragraph.
Except as expressly modified herein, all terms and conditions of Agreement shall remain in full force and effect.
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IN WITNESS WHEREOF, the parties have caused this modification to be duly executed by their authorized representatives this __________ day of ______________________, 2024.
CONTRACTOR:
Maraskeshia Smith, City Manager Dated
City of Santa Rosa
COUNTY OF SONOMA:
Approved; Certificates of Insurance on File with County:
Tina Rivera, Director Dated
Department of Health Services
Approved as to Substance:
Division Director or Designee Dated
Approved as to Form:
Sonoma County Counsel Dated
Approved as to Substance:
Privacy & Security Officer or Designee Dated
signed on behalf of Ken Tasseff
06/28/2024
7/16/2024
Contract No. 2022-1050-A02
Exhibit A
Exhibit A. Scope of Work and Budget
Scope of Work
1. Scope of Work
1. Retain appropriate staff, acting within their scope, who can assess the needs of individuals within the region of operation and provide direct treatment services, as well as a licensed mental health professional to oversee the program;
2. Develop and maintain mobile crisis services available to reach any person in the service area in a home, school, workplace, or any other field-based location in a timely manner;
3. Connect individuals to facility-based or other follow-up care as needed through warm handoffs and coordinating transportation when and only when situations warrant transition to other available locations;
4. In conjunction with DHS, collaborate on a standard for data reporting, data sharing, and creating a common space to share best practices and align efforts to address the trauma faced by the youth and the entirety of Sonoma County;
5. Participate actively in the collaborative evaluation and submit data requested in a timely manner; and,
6. Comply with requests for additional detail from grant manager, Advocates for Human Potential, Inc., in a timely manner.
2. Expected Outcomes
1. Reduction of mental health and substance abuse calls handled by law enforcement officers.
2. Increasing the connections to social services and support for those experiencing behavioral health crises.
3. Standardization of data collected and data sharing by the different mobile support teams.
3. Data to be Collected for Collaborative Evaluation
City shall complete a “CCMU_Implementation_Quarter_Questions” and submit to County per the below reporting schedule for quarterly reports. Any revised or updated forms will be given to the City by the County. Performance measures may be revised as needed to address current situations and high priority challenges, as may be mutually agreed to by the City and County.
4. Reporting and Invoicing Due Dates
City shall complete a “CCMU_Invoice_Template” and submit to County per the below reporting schedule for quarterly reports. Any revised or updated forms will be given to the City by the County.
Contract No. 2022-1050-A02
Exhibit A
Quarter Dates Quarterly Report Due Invoice Due
1 and 2 9/15/21-3/31/22 Upon contract execution Upon contract execution 3 4/1/22-6/30/22 Upon contract execution Upon contract execution 4 7/1/22-9/30/22 10/10/2022 10/15/2022
5 10/1/22-12/31/22 1/10/2023 1/15/2023
6 1/1/23-3/31/23 4/10/2023 4/15/2023
7 4/1/23-6/30/23 7/10/2023 7/15/2023
8 7/1/23-9/30/23 10/10/2023 10/15/2023
9 10/1/23-12/31/23 1/10/2024 1/15/2024
10 1/1/24-3/31/24 4/10/2024 4/15/2024
11 4/1/24-6/30/24 7/10/2024 7/15/2024
12 7/1/24-9/30/24 10/10/2024 10/15/2024
13 10/1/24-12/31/24 1/10/2025 1/15/2025
14 1/1/25-3/31/25 4/10/2025 4/15/2025
15 4/1/25-6/30/25 7/10/2025 7/15/2025
Contract No. 2022-1050-A02
Exhibit A
Budget
FY 22-23 FY 23-24 FY 24-25
7/1/22 –
6/30/23
($)
7/1/23 –
6/30/24
($)
7/1/24 –
6/30/25
($)
Totals
($)
Direct Services Costs
Salary and Benefits of CCMU Staff 0 0 166,667 166,667 Total Direct Services Costs* 0 0 166,667 166,667
Infrastructure Costs
Purchase of Crisis Response Van and
Retrofitting Costs
0 346,409 0 346,409
Total Infrastructure Costs 0 346,409 0 346,409
Total Costs 0 346,409 166,667 513,076
*Must be expended by 6/30/2025