Agenda Item #14.2
For Council Meeting of: September 10, 2024
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: JOHN CREGAN, CHIEF OF POLICE
SUBJECT: APPROVAL AND ISSUANCE OF A PURCHASE ORDER TO MOTOROLA SOLUTIONS, INC. FOR THE COOPERATIVE PURCHASE OF POLICE RADIO EQUIPMENT AND ASSOCIATED SOFTWARE UTILIZING THE PRICING FROM THE HOUSTON GALVESTON AREA COUNCIL (HGAC) INTERLOCAL SOLICITATION #RA05-21 AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Police and Finance Departments that the Council, by resolution, approve the issuance of a Purchase Order for the purchase of Motorola LTE cellular capable radios and associated software utilizing the pricing from the Houston Galveston Area Council (HGAC) Interlocal Cooperative Solicitation #RA05-21 with Motorola Solutions, Inc., for a total amount not to exceed $333,325.19.
EXECUTIVE SUMMARY
It is critical for the safety of Police Department staff to have clear, reliable radio communications at all times. There have been on-going coverage issues throughout the City in hospitals, Sonoma County jail, and areas of Oakmont. Upgrading the radios to provide connection to cell towers and Wi-Fi as well as the current radio network will solve these coverage issues as well as provide reliable coverage during mutual aid responses, pursuits, search warrants, detective operations, and prisoner transports outside of our city. The LTE capability allows the radio to work anywhere a cellular signal is available throughout the United States. This funding will purchase 45 portable radios and the required software subscription for one year which will fully outfit our entire field staff.
BACKGROUND
The Police Department upgraded the radio infrastructure in 2018 to a digital system. This included upgraded tower, radio, and dispatch equipment. This new system provided much clearer communication for our staff, but it was found that there are some on-going coverage issues in various areas of the City, such as hospitals and remote areas that were not solved by this upgraded system and continues to persist to this day. In 2023 The Police Department purchased 17 LTE cellular capable radios to test a new technology. The radios worked as designed and resolved the issues described above. The department purchased an additional 130 portable LTE radios in April 2024. This purchase of an additional 45 portable LTE radios will provide radios for the remainder of the field staff.
PRIOR CITY COUNCIL REVIEW
Not applicable
ANALYSIS
The Interlocal Contract for Cooperative Purchasing 10-2428 between the City and H-GAC Buy is an automatic annual renewal contract which allows the City to participate in the H-GAC Buy Cooperative Purchasing Program.
The H-GAC Buy Cooperative Purchasing Program is a competitive bidding process that assists local governments in reducing costs through this government-to-government procurement service available nationwide.
The H-GAC solicited bids for radio equipment in its Solicitation RA05-21 and pursuant to the Cooperative Purchasing Agreement between the City and H-GAC, the City through the issuance of a Purchase Order may purchase equipment at the prices negotiated by H-GAC as a result of its bid solicitation. The Purchase Order, when issued, will include the City of Santa Rosa standard Purchase Order and the quote submitted by Motorola Solutions, Inc.
Santa Rosa City Code Section 3-08.160 allows for cooperative purchases when advantageous to the City. Based on the pricing the City obtains under the HGAC solicitations and the specialized nature of the equipment for purchase, Police Department staff consider it advantageous to the City to use the cooperative purchase.
FISCAL IMPACT
The funding for this purchase is from the Supplemental Law Enforcement Funds and has no impact on the General Fund. .
ENVIRONMENTAL IMPACT
This action is exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable
NOTIFICATION
Not applicable
ATTACHMENTS
Exhibit A – Motorola Solutions, Inc. Quote
Resolution
PRESENTER
Ryan Corcoran, Captain
COOPERATIVE PURCHASE WITH MOTOROLA SOLUTIONS FOR POLICE RADIO EQUIPMENT PAGE 3 OF 3