Agenda Item # 14.7
For Council Meeting of: September 10, 2024
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: RACHEL EDE, DEPUTY DIRECTOR-TRANSIT
TRANSPORTATION AND PUBLIC WORKS DEPARTMENT
SUBJECT: CITY OF SANTA ROSA AND OAKMONT VILLAGE
ASSOCIATION SECOND AMENDMENT FOR CITYBUS
ROUTE 16
AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the Second Amendment to Oakmont Village Association Agreement for Santa Rosa CityBus to provide a deviated fixed route bus service for the Oakmont community for an additional one year, and authorize the City Manager or designee to execute the Amendment.
EXECUTIVE SUMMARY
Council approved an agreement with the Oakmont Village Association (OVA) starting August 1, 2020 providing for the OVA to continue to contribute 50% of the operating costs for CityBus Route 16, enabling the general public to both travel within the Oakmont Community and travel from Oakmont to shopping centers within Santa Rosa. This Second Amendment extends this agreement for an additional year.
BACKGROUND
The City of Santa Rosa has partnered with Oakmont Village Association (OVA) to provide deviated/flexible fixed route bus service for the Oakmont Community continuously since 1998. This service was expanded in 2008 to include a flexible option that allows the general public to call and arrange for the bus to pick them up within the Oakmont community. Additionally, this service provides rides between the Oakmont Community and shopping centers on the east side of Santa Rosa five days a week.
Council approved Agreement #F002635 with the Oakmont Village Association in 2021, retroactively starting August 1, 2020, for three years with four additional one-year terms to be exercised by mutual agreement between both the OVA and the City. The OVA agreement #F002635 was first amended in October 2023, for a one-year extension in the amount of $94,737 by the Assistant City Manager. This agreement provides for three additional future year one-year options. The Oakmont Route 16 is operated by MV Transportation, the City’s contractor for ADA paratransit services. In June 2024 the City Council approved a new contract with MV Transportation that began on July 1, 2024.
PRIOR CITY COUNCIL REVIEW
On February 2, 2021, City Council passed a resolution approving a three-year agreement (from August 1, 2020- July 31, 2023) with the Oakmont Village Association to share equally in the annual cost of operating the deviated fixed route service to the Oakmont Community.
On June 18, 2024, the City Council approved a new Professional Services Agreement with MV Transportation for ADA Paratransit services and deviated fixed route services for a 30-month term in the amount of $7,405,473.
ANALYSIS
The Oakmont Route 16 bus service provides a crucial transportation link both within the Oakmont community for classes, meetings and other events, as well as between the Oakmont Community and a variety of shopping opportunities. The Route 16 carried an average of 21 passengers a day from July 2023 to June 2024. The shopping trip component of this service is being used an average of 26 times per month.
The term of the proposed Second Amendment is for a one year through July 31, 2025. The OVA will pay the City $106,062 ($8,839 per month), equivalent to half of the route’s operating costs and 100% of the estimated fuel costs. After the execution of the Second Amendment, the Agreement allows for two additional one-year term extensions. The determination to pursue a Second Amendment is agreeable to the OVA. In the coming year Transit Division and OVA staff will work together to evaluate the effectiveness of the service and recommend potential improvements through staff analysis and public input.
FISCAL IMPACT
This action has no impact on the General Fund. The City’s share of funding for the Oakmont deviated-fixed route service is provided by State Transportation Development Act Article IV funds and is included in the Transit Division budget.
ENVIRONMENTAL IMPACT
This action is exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Resolution / Exhibit A – Second Amendment to Oakmont Village Association Agreement
PRESENTER
Yuri Koslen, Transit Planner
CITY OF SANTA ROSA AND OAKMONT VILLAGE ASSOCIATION SECOND AMENDMENT FOR CITYBUS ROUTE 16 PAGE 3 OF 3