RESOLUTION NO. RES-2024-159
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AN AGREEMENT WITH ACCELA, INC. FOR DEVELOPMENT-RELATED PERMITTING, INSPECTION, AND CODE ENFORCEMENT SOFTWARE SERVICES WHEREAS, the City of Santa Rosa has used the on-premises permitting and inspection system provided by Accela, Inc. since 2015; and WHEREAS, due to Accela’s announcement that they will no longer support the current on-premises system beyond December 2025, the City issued RFP 24-01 on January 4, 2024 to seek a replacement system, for which is received 19 proposals; and WHEREAS, after a comprehensive evaluation process conducted by the Senior Buyer and an eight-member panel of City staff, including a proposal review, on-site demonstrations, and reference checks, Accela’s Cloud-hosted system was selected as the best overall solution.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa, by resolution, approves a seven-year Professional Services Agreement attached hereto as Exhibit A, with Accela, Inc., San Ramon, California, for the provision of a Cloud-hosted Software as a Service (SaaS) solution to manage the City’s development-related permitting, inspections, and code enforcement services, data, and processes, for a total amount of $2,523,601.11, which includes a 15% ($13,800) contingency for implementation services, and $30,000 contingency for as-needed additional licenses throughout the contract term.
IN COUNCIL DULY PASSED this 24th day of September, 2024.
AYES: (5) Mayor N. Rogers, Vice Mayor Stapp, Council Members Alvarez, MacDonald, Okrepkie
NOES: (0)
ABSENT: (2) Council Members C. Rogers, Fleming
ABSTAIN/RECUSE: (0)
ATTEST: _________________________ APPROVED: ____________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
Assistant City Attorney
Exhibit A – Professional Services Agreement with Accela, Inc.
Reso. No. RES-2024-159
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