cc: Victoria LaMar-Haas, Hazard Mitigation Planning Chief, California Governor’s Office of Emergency Services
Jennifer Hogan, State Hazard Mitigation Officer, California Governor’s Office of Emergency Services
www.fema.gov
Sonoma County Hazard Mitigation Plan, APA Letter
September 27, 2021
Status of Participating Jurisdictions as of September 27, 2021 Jurisdictions – Adopted and Approved
# Jurisdiction Date of Adoption
Jurisdictions – Approvable Pending Adoption
# Jurisdiction
1 Sonoma County
2 Cotati, City of
3 Santa Rosa, City of
4 Sonoma, City of
5 Windsor, Town of
6 Cloverdale Fire Protection District
7 North Sonoma Coast Fire Protection District
8 Northern Sonoma County Fire Protection District
9 Rancho Adobe Fire Protection District
10 Sonoma Valley Fire District
11 Timber Cove Fire Protection District
12 Gold Ridge Resource Conservation District
13 Sonoma Resource Conservation District
www.fema.gov
Sonoma County Multijurisdictional Hazard Mitigation Plan Update 2021 Appendix G. Progress Report Template
G. PROGRESS REPORT TEMPLATE
Reporting Period: (Insert reporting period)
Background: A planning partnership of Sonoma County and cities and special districts within the county developed a hazard mitigation plan to reduce risk from hazards by identifying resources, information, and strategies for risk reduction. The federal Disaster Mitigation Act requires state and local governments to develop hazard mitigation plans as a condition for federal disaster grant assistance. To prepare the plan, the planning partnership organized resources, assessed risks from hazards, developed planning goals and objectives, reviewed mitigation alternatives, and developed an action plan to address probable impacts from natural hazards. By completing this process, the participating partners maintained compliance with the Disaster Mitigation Act, achieving eligibility for mitigation grant funding opportunities afforded under the Robert T. Stafford Act. The plan can be viewed on-line at: __[website address]__
Summary Overview of the Plan’s Progress: The performance period for the hazard mitigation plan became effective on __[date]__, with the final approval of the plan by FEMA. The performance period for this plan will be 5 years, with an anticipated update to the plan to occur before __[date]__. As of this reporting period, the performance period for this plan is considered to be __% complete. The hazard mitigation plan has targeted __[number]__ hazard mitigation actions to be pursued during the 5-year performance period. As of the reporting period, the following overall progress can be reported:
• __ out of __ actions (__%) reported ongoing action toward completion. • __ out of __ actions (__%) were reported as being complete. • __ out of __ actions (___%) reported no action taken.
Purpose: The purpose of this report is to provide an annual update on the implementation of the action plan identified in the hazard mitigation plan. The objective is to ensure that there is a continuing and responsive planning process that will keep the hazard mitigation plan dynamic and responsive to the needs and capabilities of the planning partners. This report discusses the following:
• Hazard events that have occurred within the last year • Changes in risk exposure within the planning area
• Mitigation success stories
• Review of the action plan
• Changes in capabilities that could impact plan implementation • Recommendations for changes/enhancement
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Sonoma County Multijurisdictional Hazard Mitigation Plan Update 2021; Sonoma County Multijurisdictional Hazard Mitigation Plan Update 2021
The Plan Maintenance Oversight Committee: It was determined through the plan’s development process that a designated committee would oversee maintenance of the plan. At a minimum, the plan maintenance oversight committee is to provide technical review and oversight on the development of the annual progress report. The committee reviewed and approved this progress report at its annual meeting held on __[date]__. For this reporting period, the plan maintenance oversight committee membership is as indicated in Table 1.
Table 1. Plan Maintenance Oversight Committee Members
Name Title Department/Agency
Hazard Events within the Planning Area: During the reporting period, there were __ hazard events in the planning area that had a measurable impact on people or property. A summary of these events is as follows:
• __________________________
• __________________________
Changes in Risk Exposure in the Planning Area: (Insert brief overview of any natural hazard event in the planning area that changed the probability of occurrence or rating of risk for the hazards addressed in the hazard mitigation plan)
Mitigation Success Stories: (Insert brief overview of mitigation accomplishments during the reporting period)
Review of the Action Plan: Table 2 reviews the action plan, reporting the status of each action. Reviewers of this report should refer to the hazard mitigation plan for more detailed descriptions of each action and the prioritization process.
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G. Progress Report Template
Table 2. Action Plan Matrix
Action Taken?
(Yes or No) Time Line Priority Statusa
Status (X,
O,)b
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
Action #: Action Title—Action Description
a. Items addressed to determine action status:
Was any element of the action carried out during the reporting period? If no action was completed, why?
Is the timeline for implementation for the action still appropriate? If the action was completed, does it need to be changed or removed from the action plan? b. Completion status legend:
= Project Completed
O = Action ongoing toward completion
X = No progress at this time
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Sonoma County Multijurisdictional Hazard Mitigation Plan Update 2021; Sonoma County Multijurisdictional Hazard Mitigation Plan Update 2021
New Actions to Include in the Plan: (List any new actions added to the action plan; see Chapter 21 of the hazard mitigation plan for description of the information to be provided).
Table 3. New Actions to Add to Action Plan
Action #: Action Title—Action Description
Hazards Mitigated: _______________
_______ _______ _______ _______ _______ _______ _______ Action #: Action Title—Action Description
Hazards Mitigated: _______________
_______ _______ _______ _______ _______ _______ _______ Action #: Action Title—Action Description
Hazards Mitigated: _______________
_______ _______ _______ _______ _______ _______ _______ Action #: Action Title—Action Description
Hazards Miti _______________
_______ _______ _______ _______ _______ _______ _______ gated:
Lead Agency Support Agency Estimated Cost Sources of Funding Timeline Implementation
Priority
Grant Pursuit
Priority
Action #: Action Title—Action Description
Hazards Mitigated: _______________
_______ _______ _______ _______ _______ _______ _______ Changes That May Impact Implementation of the Plan: (Insert brief overview of any significant changes in the planning area that would have a profound impact on the implementation of the plan. Specify any changes in technical, regulatory, and financial capabilities identified during the plan’s development) Recommendations for Changes or Enhancements: Based on the review of this report by the plan maintenance oversight committee, the following recommendations will be noted for future updates or revisions to the plan:
• __________________________
• __________________________
• __________________________
• __________________________
• __________________________
Public review notice: The contents of this report are considered to be public knowledge and have been prepared for total public disclosure. Copies of the report have been provided to the planning partner governing bodies and to local media outlets. The report is posted on the hazard mitigation plan website. Any questions or comments regarding the contents of this report should be directed to:
Insert Contact Info Here
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