General Services Agreement
Form approved by the City Attorney 5-11-20
CITY OF SANTA ROSA
GENERAL SERVICES AGREEMENT
WITH PCD
AGREEMENT NUMBER F002918
This “Agreement” is made as of this _____day of_______________, 20 24, by and between the City of Santa Rosa, a municipal corporation ("City"), and PCD, a California Corporation, (“Contractor”).
RECITALS
A. City desires to upgrade the A/V Equipment at the Utility Field Operations (UFO) building, in conference rooms M/A/F.
B. City desires to retain a qualified contractor to conduct the services described above in accordance with the terms of this Agreement.
C. Contractor represents to City that it is fully qualified to conduct the services described above.
D. The parties have negotiated upon the terms pursuant to which Contractor will provide such services and have reduced such terms to writing.
AGREEMENT
NOW, THEREFORE, City and Contractor agree as follows:
1. SCOPE OF SERVICES
Contractor shall provide to City the services described in Exhibit A (“Scope of Services”). Contractor shall provide these services at the time, place, and in the manner specified in Exhibit A. Exhibit A is attached hereto solely for the purpose of defining the manner and scope of services to be provided by Contractor and is not intended to, and shall not be construed so as to, modify or expand the terms, conditions or provisions contained in this Agreement. The parties agree that any term contained in Ex hibit A that adds to, varies or conflicts with the terms of this Agreement is null and void.
2. TIME FOR PERFORMANCE
The services described herein shall be provided no later than March 31, 2025.
Contractor shall devote such time and effort to the performance of services as is necessary for the satisfactory and timely performance of Contractor’s obligations under this Agreement. Neither party s hall be considered in default of this Agreement, to the
General Services Agreement
Form approved by the City Attorney 5-11-20
extent that party’s performance is prevented or delayed by any cause, present or future, that is beyond the reasonable control of that party.
3. STANDARD OF PERFORMANCE
Contractor shall perform all services required under this Agreement in the manner and according to the standards currently observed by a competent practitioner of Contractor’s occupation in California. All products and services of whatsoever nature that Contractor provides to City pursuant to this Agreement shall conform to the standards of quality normally observed by persons currently practicing in Contractor’s occupation, and shall be provided in accordance with any schedule of performance specified in Exhibit A. Contractor shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, at any time during the term of this Agreement, desires the removal of any person assigned by Contractor to perform services pursua nt to this Agreement, because City, in its sole discretion, determines that such person is not performing in accordance with the standards required herein, Contractor shall remove such person immediately upon receiving notice from City of the desire of City for the removal of such person.
4. COMPENSATION
The total of all fees paid to Contractor for the satisfactory performance and completion of all services set forth in Exhibit A shall not exceed the total sum of $482,641.29, which includes a $5,000 conting ency. The Chief Financial Officer is authorized to pay all proper claims from Charge Number JL 02066.
5. BILLABLE RATES, PAYMENTS TO CONTRACTOR
a. Billable Rates. Contractor shall be paid for the performance of services at a flat fee, as set forth in Exhibit A.
b. Payments. Payments will be delayed where Contractor fails to provide the information required under subsection c. below or fails to comply with the insurance requirements in Attachment One to this Agreement. In no event shall the City be obligated to pay late fees or interest, whether or not such requirements are contained in Contractor’s invoice.
c. Invoices. Payment will be made in arrears upon satisfactory completion of all services as set forth in Exhibit A. In the event this Agreement becomes effective or terminates during the course of a month, the amount paid to the Contractor for the part ial month shall be determined by prorating the amount on the basis of the number of calendar days involved. Processing of payment will be delayed for Contractor’s failure to include reference to Agreement (including n umber) on the invoice and for failure to maintain current insurance information with the City in accordance with insurance requirements hereunder. In no event shall City be obligated to pay late fees or interest, whether or not such requirements are contained in
General Services Agreement
Form approved by the City Attorney 5-11-20
the Contractor’s invoice. Invoices for services provided in June or for any services not previously invoiced shall be submitted within 10 working days after June 30 to facilitate City fiscal year end closing. Failure to comply with this invoice submission requirement may delay payment.
In connection with any cash discount specified in the bid response, if applicable, or Contractor’s Proposal, time will be computed from the date correct invoices are received by the person and address specified in the Agreement , bid, or purchase order. For the purpose of earning the discount, payment is deemed to be made on the date of mailing of the City warrant or check. All invoices shall contain the following information:
1. Contractor name and remittance address
2. Date of invoice issuance
3. Amount of invoice
4. City purchase order or Agreement number
5. Identification of Agreement or purchase order line item(s) (if multiple lines) and description of services provided
6. Date of completion of services
7. Detail of costs, including labor, materials, tax, etc.
d. Business Taxes. Contractor shall pay to the City when due all business taxes payable by Contractor under the provisions of Chapter 6-04 of the Santa Rosa City Code. The City m ay deduct any delinquent business taxes, and any penalties and interest added to the delinquent taxes, from its payments to Contractor.
6. TERM, SUSPENSION, TERMINATION
a. The term of this Agreement shall be through March 31, 2025.
b. City shall have the right at any time to temporarily suspend Contractor’s performance hereunder, in whole or in part, by giving a written notice of suspension to Contractor. If City gives such notice of suspension, Contractor shall immediately suspend its activities under this Agreement, as specified in such notice.
c. City shall have the right to terminate this Agreement for convenience at any time by giving a written notice of termination to Contractor. If City gives such notice of termination, Contractor shall immediat ely cease rendering services pursuant to this Agreement. If City terminates this Agreement, City shall pay Contractor the reasonable value of services rendered by Contractor prior to term ination. In this regard, Contractor shall furnish to City such information as in the judgment of the City is necessary for City to determine the reasonabl e value of the services rendered by Contractor. City shall not in any manner be liable for lost profits that might have been made by Contractor had the Agreement not been terminated or had Contractor completed the services required by this Agreement.
General Services Agreement
Form approved by the City Attorney 5-11-20
7. TERMINATION OF AGREEMENT FOR DEFAULT
If at any time 1) Contractor fails to conform to the requirements of this Agreement; 2) Contractor seeks relief under any law for the benefit of insolvents or is adjudicated bankrupt; 3) any legal proceeding is commenced against Contractor which may interfere with the performance of this Agreement; or 4) Contractor has failed to supply an adequate working force, or materials of proper quality, or has failed in any other respect to prosecute the work with the diligence and force specified and intended in and by the terms of this Agreement, which default is not fully corrected or remedied to the reasonable satisfaction of City within ten ( 10) days following the date a written notice thereof by City, then City shall have the right and power, at its option and without prejudice to any other rights or remedies it may have, to immediately terminate this Agreement. Any cost or expense incurred by City arising out of Contractor’s breach or default hereunder, and for City’s enforce ment of these rights, shall be the obligation of Contractor and may, at City’s discretion, be deducted from any amounts that may then be owing to Contractor under this Agreement, without any release or waiver of any other rights or remedies in law or equity to which City may be entitled.
8. INDEMNIFY AND HOLD HARMLESS AGREEMENT
Contractor shall indemnify, defend and hold harmless City and its employees, officials, and agents, from and against any liability, (including liability for claims, suits, actions, ar bitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, interest, defense costs, and expert witness fees), where the same results from or arises out of the per formance of this Agreement by Contractor, its officers, employees, agents, or sub-contractors, excepting only that resulting from the sole, active negligence or intentional misconduct of City, its employees, officials, or agents. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers' compensation acts, disability benefits acts, or other employees' benefits acts. The provisions of this Section 8 shall survive any expiration or termination of this Agreement.
9. INSURANCE REQUIREMENTS
Contractor shall maintain in full force and effect all of the insurance coverage described in, and in accordance with, Attachment One, “Insurance Requi rements”, which is attached hereto and hereby incorporated herein by this reference.
Maintenance of the insurance coverages as set forth in Attachment One is a material element of this Agreement and a material part of the consideration provided by Contractor in exchange for the City’s agreement to make the payments prescribed hereunder. Failure by Contractor to (i) maintain or renew coverage, (ii) provide the City notice of any changes, modifications, or reductions in coverage, or (iii) provide evidence of renewal, may be treated by the City as a material breach of this Agreement by Contractor, whereupon the City shall be entitled to all rights and remedies at law and in
General Services Agreement
Form approved by the City Attorney 5-11-20
equity, including but not limited to the immediate termination of this Agreement.
Notwithstanding the foregoing, any failure by Contractor to maintain required insurance coverage shall not excuse or alleviate Contractor from any of its other duties or obligations under this Agreement. In the event Contractor, with approval of the City pursuant to S ection 11 below, retains or utilizes any subcontractors in the provision of any services to City under this Agreement, Contractor shall assure that any such subcontractor has first obtained, and shall maintain, all of the insurance coverage requirements set forth in Attachment One.
10. LEGAL REQUIREMENTS AND PERMITS; NONDISCRIMINATION
a. Legal Requirements and Permits. Contractor represents and warrants that Contractor has all licenses, permits, City Business Tax Certificate, qualifications, and approvals of whatsoever nature that are legally required for Contractor to practice its occupation and provide services under this Agreement.
Contractor shall perform all services described herein in compliance with all applicable federal, state and local laws, rules, regulations, and ordinances, including but not limited to, (i) the Americans With Disabilities Act (ADA) of 1990, (42 U.S.C. 12101, et seq.), and any regulations and guidelines issued pursuant to the ADA, which prohibits discrimination against individuals with disabilities and may require reasonable accommodations; (ii) and Labor Code Sections 1700- 1775, which require prevailing wages (in accordance with DIR schedule at www.dir.ca.gov ) be paid to any empl oyee
performing work covered by Labor C ode Section 1720 et seq.; (iii) OSHA; and (iv) the Immigration Reform and Control Act of 1986. Contractor shall, if requested by City , provide certification and evidence of such compliance. If Contractor is an out -of-state corporation, Contractor warrants and represents that it possesses a valid certificate of qualification to transact business in the State of California issued by the C alifornia Secretary of State pursuant to Section 2105 of the California Corporations Code.
b. Non-Discrimination. With r espect to the provision of goods or services under this Agreement, Contractor agrees not to discriminate against any person because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status of that person.
11. ASSIGNMENT AND SUBCONTRACTING
Contractor shall not subcontract or assign any right or obligation under this Agreement without the written consent of the City. Any attempted or purported subcontract or assignment without City’s written consent shall be void and of no effect.
No right under this Agreement, or c laim for money due or to become due hereunder, shall be asserted against the City, or persons acting for the City, by reason of any so- called assignment of this Agreement or any part thereof and Contractor hereby agrees to indemnify and hold City harmless against any and all such claims. In the event Contractor obtains the prior written consent of City to assign monies due or to become
General Services Agreement
Form approved by the City Attorney 5-11-20
due under this Agreement, Contractor sh all provide City a copy of the instrument of assignment duly executed by Contractor, which shall contain a clause subordinating the claim of the assignee to all prior liens for services rendered or materials supplied for the performance of work. Upon notic e and request by the City, Contractor shall promptly remedy, to include termination of any subcontract as appropriate and necessary, any default or failure to perform in a satisfactory manner the work undertaken by any subcontractor. Contractor shall be f ully responsible and accountable to the City for the acts and omissions of its subc ontractors, and of persons directly or indirectly employed by them, to the same extent that Contractor is for the acts and omissions of persons directly employed by Contract or. Nothing contained in this Agreement shall create any contractual relation between any subcontractor and the City.
12. BINDING EFFECT
This Agreement shall be binding on the heirs, executors, administrators, successors, and assigns of the parties, subject to the provisions of Section 11, above.
13. RETENTION OF RECORDS
Contractor shall be required to retain any records necessary to document the charges for the services to be performed under this Agreement and make such records available to the City for inspection at the City's request for a period of not less than four (4) years.
14. ENTIRE AGREEMENT
This document, inc luding all Exhibits and Attachment One, contains the entire agreement between the parties and supersedes whatever oral or written under standing the parties may have had prior to the execution of this Agreement. No alt eration to the terms of this Agreement shall be valid unless approved in writing by Contractor, and by City, in accordance with applicable provisions of the Santa Rosa City Code.
15. SEVERABILITY
If any portion of this Agreement or the application thereof to any person or circumstance shall b e held invalid or unenforceable, the remainder of this Agreement shall not be affected thereby and shall be enforced to the greatest ex tent permitted by law.
16. WAIVER
Neither City acceptance of, or payment for, any s ervice performed by Contractor, nor any waiver by either party of any default, breach or condition precedent, shall be construed as a waiver of any provision of this Agreeme nt, nor as a waiver of any other default, breach or condition precedent or any other right hereunder.
General Services Agreement
Form approved by the City Attorney 5-11-20
17. ENFORCEMENT OF AGREEMENT
This Agreement shall be governed, construed and enforced in accordance with the laws of the State of California. Venue of any litigation arising out of or connected with this Agreement shall lie exclusively i n the state trial court located in Sonoma County in the State of California, and the parties consent to jurisdiction over their persons and over the subject matter of any such litigation in such court, and consent to service of process issued by such court.
18. CONTRACTOR NOT AGENT
Except as City may specify in writing, Contractor and Contractor’s personnel shall have no authority, express or implied, to act on behalf of Cit y in any capacity whatsoever as an agent. Contractor and Contractor’s personnel shall have no authority, express or implied, to bind City to any obligations whatsoever.
19. INDEPENDENT CONTRACTOR
a. It is understood and agreed that Contractor (including Contractor’s employees) is an independent contractor and that no relationship of employer-employee exists between the par ties hereto for any purpose whatsoever. Neither Contractor nor Contractor’s assigned personnel shall be entitled to any benefits payable to employees of City. City is not required to make any deductions or withholdin gs from the compensation payable to Contractor under the provisions of this Agreement, and Contractor shall be issued a Form 1099 for its services hereunder. As an independent contractor, Contractor hereby agrees to indemnify and hold City harmless from a ny and all claims that may be made against City based upon any contention by any of Contractor’s employees or by any third party, including but not limited to any state or federal agency, that an employer -employee relationship or a substitute therefor exis ts for any purpose whatsoever by reason of this Agreement or by reason of the nature and/or performance of any services under this Agreement.
b. It is further understood and agreed by the parties hereto that Contractor, in the performance of Contractor’s obl igations hereunder, is subject to the control and direction of City as to the designation of tasks to be performed and the results to be accomplished under this Agreement, b ut not as to the means, methods, or sequence used by Contractor for accomplishing s uch results. To the extent that Contractor obtains permission to, and does, use City facilities, space, equipment or support services in the performance of this Agreement, this use shall be at the Contractor’s sole discretion based on the Contractor’s det ermination that such use will promote Contractor’s efficiency and effectiveness. Except as may be specifically provided elsewhere in this Agreement, the City does not require that Contractor use City facilities, equipment or support services or work in Ci ty locations in the performance of this
General Services Agreement
Form approved by the City Attorney 5-11-20
Agreement.
c. If, in the performance of this Agreement, any third persons are employed by Contractor, such persons shall be entirely an d exclusively under the direction, supervision, and control of Contractor. Except as may be specifically provided elsewhere in this Agreement, all terms of employment, including hours, wages, working conditions, discipline, hiring, and discharging, or any other terms of employment or requirements of law, shall be determined by Contractor. It is further understood and agreed that Contractor shall issue W -2 or 1099 Forms for income and employment tax purposes, for all of Contractor’s assigned personnel and subcontractors.
d. The provisions of this Section 19 shall survive any expiration or termination of this Agreement. Nothing in this Agreement shall be construed to create an exclusive relationship between City and Contractor. Contractor may represent, perform services for, or be employed by such additional persons or companies as Contractor sees fit.
20. NOTICES
Except as otherwise specifically provided in this Agreement, any notice, submittal or communication required or permitted to be served on a party hereto, may be served by personal delivery to the person or the office of the person identified below. Service may also be made by mail, by placing first-class postage affixed thereto, and addressed as indicated below, and depositing said envelope in the United States mail to:
City
Jennifer Myles
Acting Purchasing Agent
635 First Street, 2nd Floor
Santa Rosa, California 95404
Phone: (707) 543-3706
Fax: (707) 543-3723
Contractor
John Rudolph
President
1032 Maxwell Drive
Santa Rosa, CA 95401
Phone: (707) 546-3633
[email protected]
21. AUTHORITY; SIGNATURES REQUIRED FOR CORPORATIONS
Contractor hereby represents and warrants to the City that it is (a) a duly organized and validly existing Corporation, formed and in good standing under the laws of the State of California , (b) has the power and authority and the legal right to conduct the business in which it is currently engaged, and (c) has all requisite power and authority and the legal right to consummate the transactions contemplated in this Agreement. Contractor hereby further represents and warrants that this Agreement has been duly authorized, and when executed by the signatory or signatories listed below, shall constitute a valid agreement binding on Contractor in accordance with the terms hereof.
General Services Agreement
Form approved by the City Attorney 5-11-20
If this Agreement is entered into by a corporation, it shall be signed by two corporate officers, one from each of the following two groups: a) the chairman of the board, president or any vice- president; b) the secretary, any assistant secretary, chief financial officer, or any assistant treasurer. The title of the corporate officer shall be listed under the signature.
22. COUNTERPARTS AND ELECTRONIC SIGNATURES
This Agreement and future documents relating thereto may be executed in two or more counterparts, each of which will be deemed an original and all of which together constitute one Agreement. Counterparts and/or signatures delivered by facsimile, pdf or City-approved electronic means have the same force and effect as the use of a manual signature. Both City and Contractor wish to permit this Agreement and future documents relating thereto to be electronically signed in accordance with applicable federal and California law. Either party to t his Agreement may revoke its permission to use electronic signatures at any time for future documents by providing notice pursuant to the Agreement. The Parties agree that electronic signatures, by their respective signatories are intended to authenticate such signatures and to give rise to a valid, enforceable, and fully effective Agre ement. The City reserves the right to reject any signature that cannot be positively verified by the City as an authentic electronic signature.
/ / /
/ / /
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General Services Agreement
Form approved by the City Attorney 5-11-20
Executed as of the day and year first above stated.
CONTRACTOR:
Name of Firm: PCD
a California Corporation
TYPE OF BUSINESS ENTITY (check one):
_____ Individual/Sole Proprietor
_____ Partnership
__X__Corporation
_____ Limited Liability Company
_____ Other (please specify: ___________)
Signatures of Authorized Persons:
By: _____________________________
Print Name: _______________________
Title: _____________________________
By: ______________________________
Print Name: ________________________
Title: _____________________________
City of Santa Rosa Business Tax Cert. No.
_______ 06500160 ______________
CITY OF SANTA ROSA
a Municipal Corporation
By: _______________________________
Print Name: Natalie Rogers
Title: Mayor
APPROVED AS TO FORM:
____________________________
Office of the City Attorney
ATTEST:
____________________________
City Clerk
Attachments:
Attachment One – Insurance Requirements
Exhibit A - Scope of Services / Contractor’s Proposal
Attachment One to General Services Agreement
Form approved by City Attorney 4-14-14
ATTACHMENT ONE
INSURANCE REQUIREMENTS FOR
GENERAL SERVICES AGREEMENTS
A. Insurance Policies: Contractor shall, at all times during the term of this Agreement, maintain and keep in full force and effect, the following policies of insurance with minimum coverage as indicated below and issued by insurers with AM Best ratings of no less than A-:VI or otherwise acceptable to the City.
Insurance
Minimum
Coverage
Limits
Additional Coverage Requirements
1. Commercial
general liability
$ 1 million per
occurrence
Coverage must be at least as broad as ISO CG 00 01
and must include completed operations coverage. If
insurance applies separately to a project/location,
aggregate may be equal to per occurrence amount.
Coverage may be met by a combination of primary
and umbrella or excess insurance but umbrella
and excess shall provide coverage at least as
broad as specified for underlying coverage.
Coverage shall not exclude subsidence.
$ 2 million
aggregate
2. Business auto
coverage
$ 1 million ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, then hired,
(Code 8) and non-owned autos (Code 9), with limit no
less than $ 1 million per accident for bodily
injury and property damage.
3. Workers’
compensation
and employer’s
liability
$ 1 million As required by the State of California, with Statutory Limits and Employer’s Liability Insurance with limit of no less than $ 1 million per accident for bodily injury or disease. The Workers’ Compensation policy shall
be endorsed with a waiver of subrogation in favor of
the City for all work performed by the Contractor, its
employees, agents and subcontractors.
4. Pollution Liability
(contact Risk
Mgmt for
limits and
whether
pollution
insurance
required – if
not required,
remove this
requirement)
If the work involves lead- based paint or asbestos
identification/remediation, the policy must not contain lead-based paint or asbestos exclusions. If the work
involves mold identification, the policy must not
contain mold exclusion and the definition of “Pollution” in the policy must include microbial matter, including
mold.
B. Endorsements:
1. All policies shall provide or be endorsed to provide that coverage shall not be Attachment One to General Services Agreement
Form approved by City Attorney 4-14-14
canceled by either party, except after prior written notice has been provided to the entity in accordance with the policy provisions.
2. Liability, umbrella and excess policies shall provide or be endorsed to provide the following:
a. For any claims related to this project, Contractor’s insurance coverage shall be primary and any insurance or self -insurance maintained by City shall be excess of the Contractor’s insurance and shall not contribute with it; and,
b. The City of Santa Rosa, its officers, agents, employees and volunteers are to be covered as additional insureds on the CGL policy. General liability coverage can be provided in the form of an endorsement to Contractor’s insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used.
C. Verification of Coverage and Certificates of Insurance: Contractor shall furnish City with original certificates and endorsements effecting coverage required above.
Certificates and endorsements shall make reference to policy numbers. All certificates and endorsements are to be received and approved by the C ity before work commences and must be in effect for the duration of the Agreement. The City reserves the right to require complete copies of all required policies and endorsements.
D. Other Insurance Provisions:
1. No policy required by this Agreement shall prohibit Contractor from waiving any right of recovery prior to loss. Contractor hereby waives such right with regard to the indemnitees.
2. All insurance coverage amounts provided by Contractor and available or applicable to this Agreement are intended to appl y to the full extent of the policies. Nothing contained in this Agreement limits the application of such insurance coverage. Defense costs must be paid in addition to coverage amounts.
3. Policies containing any self -insured retention (SIR) provision shal l provide or be endorsed to provide that the SIR may be satisfied by either Contractor or City.
Self-insured retentions above $10,000 must be approved by City. At City’s option, Contractor may be required to provide financial guarantees.
4. Sole Proprietors must provide a representation of their Workers’ Compensation Insurance exempt status.
5. City reserves the right to modify these insurance requirements while this Agreement is in effect, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
PCD (707) 546-3633
1032 MAXWELL DRIVE fax (707) 575-6818
SANTA ROSA, CA 95401
Contractor’s License Number 527657
Revised Quote
Quoted to:
City of Santa Rosa
Utilities Field Office
35 Stony Point Road
Santa Rosa, Ca. 95401
Brian Kilkenny
Kilkenny, Brian
<[email protected]>
Job Name / Location:
UFO upgrades 2024
Materials, Tax (9.75%)and Freight
only
Quoted By Scope Letter Previously Sent?
John Rudolph
JOB DESCRIPTION BID PRICE
AV Upgrades for UFO
PCD to provide and install a new Carbonite Ross Video switcher to replace the Newtek Tricaster that will include all soft- ware and touch panel interfaces and licenses to allow the same user experience as you have in the downtown council chamber where the touch interface controls the switching and camera angles uniformly with presents custom set up by PCD and Ross Video on site. IN that upgrade will be (4) new matching Vaddio PTZ cameras so that each room will have 2 angles of view and then a single camera mounted mid way to the room pointing south for a large meeting stream. PCD will relocate the mixing desk console 90 degrees and add a new longer 70” x 13.5” deep control desk surface to replace exist- ing for a larger control desk as well as adding a 43” 4k monitor to the wall that currently has the white board on it as well as an articulating arm mount for the existing Marshall monitor. All tax and Freight along with Ross Video on site support is included to ensure fully functional system and as built drawings. ( No labor or programming is included in this quote)
Speaker System Upgrade
PCD to remove and replace the existing Crestron speakers with new BOSE commercial grade horn loaded speakers with brackets to provide a more concentrated focused sound coverage to the room increasing intelligibility and reducing echo in the room but enhancing wider frequency response at the same time. In that process PCD will create each side of the 3 rooms to be separate channel for audio matrixing depending on the presets of the above upgrades. This will include the multi channel power amplifiers to make that work along with additional wiring to the speakers.( No labor or programming is included in this quote)
Wireless Microphone Upgrade
PCD to provide and install 24 channels of Shure digital wireless microphones with desktop wireless transmitter bases and gooseneck mic elements that have rechargeable battery packs and can sit in the charger overnight ready for use the next day. All wiring and charger bases are included. ( No labor or programming is included in this quote)
Assisted Listening System Upgrade
PCD to remove and replace the existing aged and broken older assisted listening systems ( qty 3 systems) with new Listen digital systems with rechargeable batteries and charging trays. Total 24 receivers will be delivered for the system.( No la- bor or programming is included in this quote)
Total Package ( No labor , engineering or programming is included in this quote This is materials, tax and freight only) $366,698.66
Exclusions– Prices good for 90 days from above date. ( No labor or programming is included in this quote)
Date: Oct. 7, 2024
Bid Date:
Quote #:
Terms: prices good for
90 days from date above
YES NO X
PCD (707) 546-3633
1032 MAXWELL DRIVE fax (707) 575-6818
SANTA ROSA, CA 95401
Contractor’s License Number 527657
Revised Quote
Quoted to:
City of Santa Rosa
Utilities Field Office
35 Stony Point Road
Santa Rosa, Ca. 95401
Brian Kilkenny
Kilkenny, Brian
<[email protected]>
Job Name / Location:
UFO upgrades 2024
Installation Labor, Engineering, Pro-
gramming and training only
Quoted By Scope Letter Previously Sent?
John Rudolph
JOB DESCRIPTION BID PRICE
AV Upgrades for UFO
PCD to provide and install a new Carbonite Ross Video switcher to replace the Newtek Tricaster that will include all soft- ware and touch panel interfaces and licenses to allow the same user experience as you have in the downtown council chamber where the touch interface controls the switching and camera angles uniformly with presents custom set up by PCD and Ross Video on site. IN that upgrade will be (4) new matching Vaddio PTZ cameras so that each room will have 2 angles of view and then a single camera mounted mid way to the room pointing south for a large meeting stream. PCD will relocate the mixing desk console 90 degrees and add a new longer 70” x 13.5” deep control desk surface to replace exist- ing for a larger control desk as well as adding a 43” 4k monitor to the wall that currently has the white board on it as well as an articulating arm mount for the existing Marshall monitor. All tax and Freight along with Ross Video on site support is included to ensure fully functional system and as built drawings.
Speaker System Upgrade
PCD to remove and replace the existing Crestron speakers with new BOSE commercial grade horn loaded speakers with brackets to provide a more concentrated focused sound coverage to the room increasing intelligibility and reducing echo in the room but enhancing wider frequency response at the same time. In that process PCD will create each side of the 3 rooms to be separate channel for audio matrixing depending on the presets of the above upgrades. This will include the multi channel power amplifiers to make that work along with additional wiring to the speakers.
Wireless Microphone Upgrade
PCD to provide and install 24 channels of Shure digital wireless microphones with desktop wireless transmitter bases and gooseneck mic elements that have rechargeable battery packs and can sit in the charger overnight ready for use the next day. All wiring and charger bases are included.
Assisted Listening System Upgrade
PCD to remove and replace the existing aged and broken older assisted listening systems ( qty 3 systems) with new Listen digital systems with rechargeable batteries and charging trays. Total 24 receivers will be delivered for the system.
Total Package ( No materials, tax and freight included– This is labor for installation, Engineering, Pro- gramming and training) $110,942.63
Exclusions– Prices good for 90 days from above date.
Date: Oct. 7, 2024
Bid Date:
Quote #:
Terms: prices good for
90 days from date above
YES NO X