RESOLUTION NO. RES-2024-180
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A GENERAL SERVICES AGREEMENT WITH PCD FOR UPGRADE OF THE BROADCAST AND MEETING ROOM AUDIO/VISUAL SYSTEM AT UTILITIES FIELD OPERATIONS BUILDING WHEREAS, The City purchased and installed its secondary broadcast system and public meeting audio/visual (A/V) equipment in 2010, as part of the Utilities Field Operations (UFO) construction project; and WHEREAS, In 2019, several of the audio/visual components of the UFO conference rooms were upgraded by PCD following a competitive Request for Proposals (RFP) process; and WHEREAS, the City needs to upgrade and replace the original, now outdated and faulty, remaining broadcast system components from 2010; and WHEREAS, PCD submitted a quote for equipment and services to design and replace the broadcast system and integrate with the existing A/V system at the UFO; this quote was reviewed by the Purchasing division of the Finance department which recommends that PCD offers the best value to the City.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa finds that PCD offers the best value to the City to upgrade the broadcast system at the Utilities Field Office building at 35 Stony Point Road. ///
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BE IT FURTHER RESOLVED that the Council approves a General Services Agreement with PCD, Santa Rosa, California, to upgrade the broadcast system at the Utilities Field Operations building, for a total amount not to exceed $482,641.29, which includes a $5,000 contingency, in substantially the same form as Exhibit A to the resolution except to include a revised scope of work to describe the required training and to specifically require as-built drawings as a deliverable, subject to approval as to form by the City Attorney.
IN COUNCIL DULY PASSED this 19th day of November, 2024.
AYES: (6) Mayor N. Rogers, Vice Mayor Stapp, Council Members Alvarez, Fleming, Okrepkie, C. Rogers
NOES: (0)
ABSENT: (1) Council Member MacDonald
ABSTAIN/RECUSE: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A – General Services Agreement with PCD
Reso. No. RES-2024-180
Resolution Template.doc