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RESOLUTION NO. 28174
RESOLUTIONOFTHE COUNCILOFTHECITYOFSANTAROSAESTABLISHING
ROLES, DUTIES, ANDAREASFORTHECOMMUNITYADVISORYBOARDPER
SECTION10(b) OF THE SANTA ROSACITY CHARTER
WHEREAS, the2002CharterReviewCommittee, initsReporttotheCounciloftheCity ofSantaRosa, recommended, amongother things, thatasection10beaddedtotheCity's Charterwhichwouldestablishaboardcomprisedofresidentsfrom14areasintheCitywho wouldprovideadviceto theCouncilongeneralCity matters; and WHEREAS, theCouncilconsideredthis recommendationandsubstantiallyrevisedand changeditandthereafterplaced its revisedsection10, alongwithotherrevisionstotheCity Charter, beforevotersin theNovember2002election; and
WHEREAS, the voters approved, togetherwithcertain otherrevisions, theadditionof section10totheCharterwhichbecameeffectiveinJanuary 2003; and WHEREAS, theCouncilappointedataskforce per section10( a) to develop recommendationsto greatlyincreasecitizenandneighborhoodparticipationand responsibility; and
WHEREAS, thetaskforcemetanddevelopedrecommendationsto establishthe CommunityAdvisoryBoard; and
WHEREAS, theCounciladoptedResolution No. 25805onOctober28, 2003, which establishedtheCommunityAdvisoryBoard; sevenareas; member appointments; meetings; dutiesandresponsibilities; staffassistance andbudget; publicimprovements; and an implementation schedule; and
WHEREAS, onJuly11, 2006, theCityCouncilapprovedstaffrecommendedchangesto thestructureanddutiesof theCommunityAdvisoryBoard toclarifymemberduties, reduce membersfrom21to14, andimprovecommunicationbetweentheCABandCityCouncil; and WHEREAS, theCityCouncilandCommunityAdvisoryBoardMemberswishtofurther clarifymemberdutiesandresponsibilities, confirmmembershipat14andestablishmethodsfor communicationbetween theCity Council andthe CAB.
NOWTHEREFORE, BEITRESOLVEDthattheCounciloftheCityofSantaRosadirects and determines as follows:
Membership. TheCommunityAdvisoryBoardiscomposedof 14membersfromseven areas.
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Attachment 3
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2. SevenAreas. Theboundariesof thesevenareasareasfollows:
a)
NorthArea: AlltheareawithintheCitysituatednorthofHighway12. b) SouthArea: AlltheareawithintheCitysituatedsouthofHighway12. c) CentralCoreArea: Alltheareaenclosedwithinafigureformedbyalinebegins attheintersectionof Highway12andNorthDuttonAvenueandproceedsnorth alongNorthDuttonAvenuetoitsintersectionwith ClevelandAvenue; then proceedsnortherlyalongClevelandAvenuetoitsintersectionwithRidgway Avenue; thenproceedseasterlyalongRidgwayAvenuetoitsintersectionwith MendocinoAvenue; thenproceedsnortherlyalongMendocinoAvenuetoits intersectionwithSpencerAvenue; thenproceedseasterlyalongSpencerAvenue toitsintersectionwithNorthStreet; thenproceedssoutherlyalongNorthStreet andcontinuing southerlyalong Brookwood Avenue to its intersectionwith Aston Avenue; thenproceedswesterlyalongAstonAvenuetoitsintersectionwith PetalumaHill Road; thenproceedssoutherlyalongPetalumaHill Roadtoits intersectionwithKawanaSpringsRoad; thenproceedswesterlyalongKawana SpringsRoadtoitsintersectionwithSantaRosaAvenue; thenproceedssoutherlyonSantaRosaAvenueto itsintersectionwithHearnAvenue; thenproceeds westerlyonHearnAvenuetoDuttonAvenue, thenproceedsnortherlyonDutton Avenuetothepointof beginningatHighway12. d) NortheastArea: AlloftheareawithintheCitythatissituatednortherlyof Highway12andeasterlyofHighway101; excludingtheareawithintheCentralCore Area. e)
NorthwestArea: All oftheareawithintheCitythatissituatednortherlyof Highway12andwesterlyofHighway101, excludingtheareawithintheCentralCore Area. f) SoutheastArea: AlltheareawithintheCitythatissituatedsoutherlyofHighway 12andeasterlyof Highway101, excludingtheareawithintheCentralCoreArea. g) SouthwestArea: AlltheareawithintheCitythatissituatedsoutherlyofHighway12andwesterlyof Highway101, excludingtheareawithintheCentralCoreArea.
A mapdepictingtheseareasisonfileintheofficeoftheCityClerk.
3. Appointment. TwomembersoftheBoardshallbeappointedbyeachmemberoftheCityCouncil, provided, thatnoCouncilmembershallappointmorethanonerepresentativeof an area. ThetermofeachmemberoftheBoardshallcorrespondtothetermoftheappointing CouncilMemberandaBoardmembermayalsoberemovedbytheaffirmativevoteoffive CouncilMembers. TheorderandmannerinwhichappointmentstotheBoardaremadeby CouncilMembersshallbeestablishedbytheCityCouncilpolicyonAppointmentstoBoardsand Commissions.
4. Meetings. TheBoardshallmeetatleastquarterly. TheBoardshallcomplywiththe RalphM. BrownAct andadoptrulesandproceduresfortheconductof meetingsandthe carryingoutof itsresponsibilities. Eightmembersshallconstituteaquorumof theBoard whichmustbepresentforthetransactionof anybusiness. TheChairoftheBoardshallbe Reso. No. 28174
0 appointedfromamongitsmembersbytheMayor. TheBoardshallelectaViceChair, who shallactasChairpersonin theChairperson'sabsenceandserveaone -yearterm. TheBoard mayappointcommitteesof its membersto assistit in its work andtherepresentativesof each areashallbedeemedacommitteeoftheBoardfortheareatheyrepresent.
Duties and Responsibilities.
a)
TheBoardshallactinanadvisorycapacitytotheCityCouncilonCityissues, includingcommunitybasedissuessuchaspublicsafetyorothermattersof concerntoresidents, budgetprioritiesforcapitalimprovementprojects, participationinneighborhoodplanning meetings, publicinvolvementprocessandcommunitybuildingtopromoteacultureof mutualrespect, dialogueandinclusiontoimproveourCity'sabilitytoworktogetherandaddress concerns as described below:
i. Issuesof concernto residentsof theCity (PublicSafetyand others). Annually, the City andBoardmembersshallidentifyaminimumofonecommunity -basedissuewhich requiresoutreachinto theneighborhoodsto shareinformation, receivefeedbackand activeparticipationfrom thecommunity. A reportfrom theBoardto theCouncilonthe identified issue( s), community outreach efforts, and feedback from the neighborhoods and community will be presentedwithin one year of assignment. ii. BudgetPriorities for Capital ImprovementProjects. CAB, with supportfromtheCity Manager'sOffice, shalladviseonthedesignandfacilitationof apublicparticipation processthatoffersaminimumof fourneighborhoodmeetingsforthecommunityto reviewandprovide feedbackontheCIP budgetandpriorities. Meetingsshalltakeplace priortoCitystaffspreparationoftheCIPwhichbeginseachyearinJanuary. iii. Participationinneighborhoodplanningmeetings. Annually, membersshallattenda minimumof four (4) communitymeetings, cityworkshopsandothersuchmeetingsthat directlyimpacttheirareaorgroup /organization. Quarterly, eachmembershallreport informationandcommunity /neighborhoodfeedbackto theentireBoard, whichshallbe compiledbytheChairandforwardedtotheentireCouncilwithinthirty (30) days following themeeting.
iv. Strengthenpublicinvolvementprocess. TheBoardshalladvisetheCouncilon possiblemethodsandwaysto increasepublic participation in the resolution of issues comingbeforethecouncilandtheCity'sboardsandcommissions. TheBoardshallserve inanadvisorycapacitytotheCouncilandworkwiththeCommunityEngagement ProgramontheeffectivenessofthepublicinvolvementprocessusedbyCitydepartmentsand make recommendations for improvements. v. Building Community. CABshallactivelypartnerintheCity'sCommunity EngagementProgrameffortsbyassistingneighborhoodsandotherorganizationsto build civic capacitywithin their areaandenhancetheir civic engagement. Quarterly, members shallprovideoralreportstotheentireBoardontheseeffortsandoutcomes. Annually, a minimumof four (4) CAB Boardmeetingsshallbeheldin variousCAB areasto increase CAB'sabilitytoshareinformationabouttheCity'sCommunityEngagementProgram, encourageparticipation, andseekfeedbackfromcommunitymembers. vi. PublicImprovements. Annuallythroughthebudgetprocess, theCouncilshall establishan allocation for public improvementswithin eacharea. Public improvements shall include construction/ improvementprojectsand a maximum 10% incidental budget.
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TheBoardshalloverseetheissuanceof apublic grantapplicationsolicitationin Mayand acceptanceof grantapplicationsin July. TheBoard, in anoticedpublic meetingduring the months of August and September, shall review all grant applications submitted and make recommendations for award to the Council for their consideration and approval. b) TheBoardshallmeetwith theCity Councilduringthesecondquarterof eachfiscalyear or morefrequentlyasdeemednecessarybytheCity CouncilandCAB. TheBoardshall report on annual accomplishments related to items i. through vi. above and set goals and objectivesfor theupcomingyearfor accomplishingi. throughvi. above.
6. StaffAssistanceandBoardBudget. TheCity ManagershallassignaCity staffmember to coordinateandassisttheBoardin thecarryingoutof its responsibilities. AdditionalCity staffingmaybeprovidedto assistthe Boardwith particularissues. The Council shall establish a budget and appropriate funds for the Board' s operations as the Council deems appropriate. Themembersof theBoardmaybeprovided, asdeterminedby theCity Council, with trainingandinstructionto aidandassistthemin carryingout their responsibilities.
IN COUNCIL DULY PASSEDthis 7th dayof August, 2012.
AYES: ( 6) MayorOlivares, Vice MayorSawyer, CouncilMembersBartley, Gorin, Ours, Wysocky
NOES: ( 0)
ABSENT: ( 1) Council Member Vas Dupre
ABSTAIN: ( 0)
ATTEST: APPRO
City Clerk . Vice Mayor
7APP OVED AS TO FORM:
City Attorne
Reso. No. 28174