COMMUNITY ADVISORY
BOARD AREA
ALIGNMENT AND
ADMINISTRATIVE
AMENDMENTS
Presented by: Dina Manis, City Clerk
Teresa Stricker, City Attorney
Ana Horta, Community Engagement Manager
December 17, 2024
Background
2 2012 – City Council
adopted Resolution
No. 28174 to
establish roles,
duties, and areas
2014 – City Council
Resolution No.
28842 – review
and recommend to
the Council the
awarding of
community grant
process
2015 - City Council
adopted Resolution
No, 28686 to
delegate to the
CAB the ability to
award the
community grants.
2018 – City Council
began transition
from at-large
council seats to
district elected
council seats and
completed
transition in 2020.
Current
3 CP 000-06 assigns CAB areas by lot, allowing for Council members to voluntarily exchange assignments and composed of 14 members Policy does not align with council districts
• Adds additional work to both Council Members and staff to fill vacancies Current
Alignment with Council Elected Districts
4 Proposed
• Reduce membership to 7
members
• Appoint from within elected
council district
Transition Plan – Option 1
5 Council members select 1 appointee from their current appointees
As vacancies arise or upon term ends, Council members
will appoint from within their elected council district boundary
Transition Plan – Option 2
6 Council members appoint from within their
districts immediately
Leave remaining seats vacant until filled from
appointee from within their elected council district
Additional CAB amendments
7 1. Establish quorum requirement
2. Add language clarifying the passing of motions
Clean-up to Council Policy 000-06
8 Update of the word “citizens” to “residents” to align with 2022 Charter language modernization.
Amend reference to “District Commission” to the Community Advisory Board.
Removal of reference to boards/commissions/committees no longer active, updating names of boards that have been renamed.
Update to training recommendations/requirements.
Recommendation
1. Adopt a resolution to amend the Community Advisory Board (CAB) membership, geographic boundaries and area-specific appointments to align with City Council elected districts, reduce CAB composition to seven members, establish quorum
requirements to four members present to conduct business, and add language to clarify the passing of motions
2. Adopt a resolution to amend Council Policy 000-06 –
Appointments to Boards/Commissions/Committees Section
G(2)(e) to align CAB membership, geographic boundaries and area-specific appointments with City Council elected districts, and address other administrative updates to the policy,
3. By motion approve Option 1 or Option 2 recommended CAB appointment transition plan.
9 Questions