Agenda Item #13.4
For Council Meeting of: December 17, 2024
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: JOHN CREGAN, POLICE CHIEF
POLICE DEPARTMENT
SUBJECT: WAIVER OF COMPETITIVE BID AND APPROVAL OF NONSTANDARD AGREEMENT WITH PEREGRINE TECHNOLOGIES, INC.
AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Police Department that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3.08.100(D) of the Santa Rosa City Code; and 2) approve and authorize the City Manager or designee to execute a non-standard Agreement and all documents necessary to effect the purchase, implementation and training for the software from Peregrine Technologies, Inc. in an amount not to exceed $283,500 for an initial three-year term with two optional year renewals.
EXECUTIVE SUMMARY
Approval of this resolution will authorize the Police Department to enter into an agreement with Peregrine Technologies, Inc. for the procurement, implementation, and training associated with their software platform. This advanced data integration and aggregation tool is specifically designed to support law enforcement agencies in analytical operations.
The software enables the creation of searchable dashboards and automated alerts to monitor and manage officer and staff exposure to opioids and other safety risks. By integrating data from multiple underlying systems, the platform provides comprehensive insights, seamlessly processing unstructured data such as Computer Aided Dispatch (CAD) notes, report narratives, and other data sources.
Additionally, the system's dashboard functionality can automate the dissemination of critical information and location data to our City partners. This includes updates on Narcan usage, encampment locations, opioid incidents, and overdoses, thereby serving as an early warning system to enhance both officer safety and community response efforts. The early warning system will identify officers who have responded to multiple opioid overdoses or traumatic events. Supervisors will be able to intervene and offer services and support to ensure a healthy and supported workforce. Peregrine will also allow city staff to quickly identify specific areas of the city that need comprehensive support to avoid fatal opioid overdoses and proactively bring in resources to save lives.
Staff notes that this is a nonstandard agreement which contains certain unfavorable terms and conditions including limited warranty, limitation of liability, and an indemnification requirement.
BACKGROUND
The Santa Rosa Police Department established a Real-Time Crime Center (RTCC) earlier this year to revolutionize its approach to public safety and community well-being. The RTCC is designed to provide real-time situational awareness, reduce crime, enhance officer safety, and foster improved collaboration with City partners. As the community grapples with the challenges posed by the opioid epidemic, the RTCC serves as a critical hub for integrating technology and data to deliver innovative solutions.
The Peregrine software will play a vital role in tackling the opioid epidemic, which continues to impact Santa Rosa residents. By integrating overdose reports, Narcan usage data, opioid-related calls for service, and locations of high-risk activity, the software will help identify hotspots and emerging trends in real time. This information will allow law enforcement, inRESPONSE and the homeless services teams to deploy resources more strategically, ensuring timely interventions in the areas where they are needed most.
The Peregrine software's predictive capabilities enable the RTCC to take a proactive stance in combating opioid misuse. By analyzing trends and identifying patterns, such as the geographic spread of overdoses or increased opioid-related criminal activity, the RTCC can act as an early warning system. This allows law enforcement and City partners to implement preventative measures, such as conducting outreach in high-risk areas, increasing public awareness about the dangers of opioids, or establishing mobile clinics to provide on-the-spot treatment and support.
Additionally, Peregrine Technologies provides a one-stop solution to data integration through their proprietary software that allows personnel to access multiple databases through one useful, actionable, portal. Peregrine will integrate new and archived Computer Aided Dispatch (CAD) data, new and archived Records Management Systems (RMS) data, traffic accident diagrams and reporting, mapping information, body and dash camera footage, automatic license plate reader (ALPR) information, and many other Public Safety data sources. This will create a comprehensive dashboard to easily gain immediate, real-time access, to virtually all Santa Rosa Police Department information systems.
PRIOR CITY COUNCIL REVIEW
Not applicable.
ANALYSIS
Peregrine Technologies, Inc. has been identified as the sole provider capable of delivering an end-to end software solution that meets the unique needs of the Santa Rosa Police Department and its Real Time Crime Center (RTCC). Their software offers a comprehensive suite of capabilities, including:
Purpose-built data integrations
Fully integrated features such as advanced search, mapping, link, analysis, reporting, and dashboards Proprietary data deduplication algorithms
A secure collaboration and data sharing functionality
Fully open and interoperable architecture
End-to-end security, CJIS and CAL DOJ compliance
Peregrine Technologies, Inc. has provided sole source documentation verifying their unique qualifications to deliver this solution.
Waiver of competitive bidding is in the best interests of the City and there are valid reasons for a waiver for the recommended contract with Peregrine Technologies, Inc.
Section 3-08.100(D) of the City Code provides that purchases of supplies, material, equipment, and services may be made without recourse to competitive bidding requirements where the source of supply, necessary restrictions in specifications, necessary standardization, quality considerations, or other valid reasons for waiving competition appears.
Under Section 3-08.100(D), the approval of the waiver of competitive bidding must be approved at the same level of authority as set forth in Section 3-08.110 of the City Code. Council is the award authority for a purchase with a not-to-exceed amount over $100,000 and must approve the waiver of competitive bidding.
FISCAL IMPACT
Approval of this action will not have a fiscal impact on the General Fund.
The initial three years will be funded through Opioid Settlement Funds. To sustain the program beyond this period, Santa Rosa Police must identify alternative funding sources.
ENVIRONMENTAL IMPACT
Pursuant to CEQA Guidelines Section 15378, the proposed action is not a “project” subject to the California Environmental Quality Act (CEQA) because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. In the alternative, the proposed action is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the project may have a significant effect on the environment.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Exhibit A –Order Form & Scope of Services, Peregrine Customer Terms and Conditions
PRESENTER
John Cregan, Police Chief
APPROVAL OF NONSTANDARD AGREEMENT WITH PEREGRINE TECHNOLOGIES, INC.
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