RESOLUTION NO. RES-2025-002
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVAL OF EIGHTH AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001852 SMILE BUSINESS PRODUCTS, INC.
WHEREAS, On January 15, 2019, the City Council approved, by resolution, Citywide use of the National Joint Powers Authority Cooperative Agreement No. 083116-SEC with Sharp Electronics Corporation supported by the Northern California distributor Smile Business Products, Inc., Sacramento, California, under Agreement F001852, for a 5-year contract with 5 options to extend, in the amount not to exceed $1,170,000; and WHEREAS, On June 12, 2019, the Purchasing Agent approved the First Amendment of GSA F001852 to add additional copier units and increase compensation, in the amount of $35,173.80; and WHEREAS, On December 12, 2021, the Purchasing Agent approved the Second Amendment of GSA F001852 to add an additional copier unit and increase compensation, in the amount of $12,000; and WHEREAS, On January 30, 2023, the City Manager approved the Third Amendment of GSA F001852 to add an additional copier unit and increase compensation, in the amount of $6,000; and WHEREAS, On May 31, 2023, the City Manager approved the Fourth Amendment of GSA F001852 to add an additional copier unit and increase compensation, in the amount of $6,000; and WHEREAS, On September 11, 2023, the City Manager approved the Fifth Amendment of GSA F001852 to add an additional copier unit and increase compensation, in the amount of $4,000; and WHEREAS, On March 20, 2024, the City Manager approved the Sixth Amendment of GSA F001852 to extend the term of the contract with no price increase and return two copiers with no increase to compensation; and WHEREAS, On June 19, 2024, the City Manager approved the Seventh Amendment of GSA F001852 to exchanging a b/w copier with a color copier with no increase in compensation; and WHEREAS, the City desires to approve the Eighth Amendment to GSA F001852 for the a) return of a C1768 b/w copier, for the City’s Police Department and exchange with a color copier MX-5070V series with no increase in compensation, and b) extending the term for one year with an increase in compensation in the amount of $200,000 with a 10% decrease in contract pricing.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approve the Eighth Amendment to GSA F001852 with Smile Business Products, Inc., increasing compensation by $200,000, for a total amount not to exceed $1,433,173.80, attached to this resolution as Exhibit A and made a part of herein.
BE IT FURTHER RESOLVED that the Council authorizes the Chief Financial Officer to pay all proper claims for this Agreement, as amended, out of various Fiscal Year 2024-25 General Ledger operational Department Fund accounts and subsequent years approved by Council.
IN COUNCIL DULY PASSED this 7th day of January, 2025.
AYES: (7) Mayor Stapp, Vice Mayor Alvarez, Council Members Bañuelos, Fleming, MacDonald, Okrepkie, Rogers
NOES: (0)
ABSENT: (0)
ABSTAIN/RECUSE: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A – Eighth Amendment to General Services Agreement Number F001852 Reso. No. RES-2025-002
Resolution Template.doc