Agenda Item #13.1
For Council Meeting of: January 28, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: JEREMY GUNDY, FIELD SERVICES DEPUTY DIRECTOR, TRANSPORTATION AND PUBLIC WORKS SUBJECT: BID AWARD APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF THREE (3) 2025 CHEVROLET SILVERADO 2500HD 4WD CREW CAB VEHICLES AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Transportation and Public Works (TPW) and Finance Departments that the Council, by resolution, approve a sole manufacture bid award and issuance of a Purchase Order for the purchase of three (3) 2025 Chevrolet Silverado 2500HD 4WD Crew Cab vehicles to Winner Chevrolet, Inc., Sacramento, California, for a total amount not to exceed $187,359.63.
EXECUTIVE SUMMARY
Purchasing received sole manufacture bid request for Purchase Requisition (PR) R167245 from TPW for the purchase of three (3) 2025 or newer Chevrolet Silverado 2500HD 4WD Crew Cab vehicles for use by the Santa Rosa Fire Department (SRFD).
BACKGROUND
Invitation for Bid (IFB) 24-58 was posted on November 19, 2024, and closed December 12, 2024.
The initial request was to purchase two (2) 2025 or newer Chevrolet Silverado 2500HD 4WD Crew Cab vehicles. TPW noted that it would be advantageous to add one (1) additional vehicle to the request as there was sufficient funding, bringing the total vehicles to three (3). TPW then submitted an email request for the addition of one (1) of the same vehicles to the award under the Fleet Vehicle Replacement Program (FVRP). Under the IFB General Provisions, the City has the right to increase quantities at the same unit price offered in this Bid, which the vendor has agreed to provide.
This purchase will replace existing assets #13713, #13714, and #13711 used in the SRFD.
PRIOR CITY COUNCIL REVIEW
Not applicable.
ANALYSIS
The IFB 24-58 solicitation closed on December 12, 2024. 216 vendors were notified through PlanetBids, 11 vendors downloaded the bid and were thus identified as potential bidders. Three bids were received, one was deemed non-responsive. The two bids that were responsive and responsible are as noted below:
Vendor
Price
Winner Chevrolet, Inc.
Sacramento, CA
$187,359.63 (Total cost per vehicle $62,453.21)
Selman Chevrolet Company
Orange, CA
$195,768.66 (Total cost per vehicle $65,256.22)
Under City Code 3-08.110(A), this award requires approval by the City Council.
City staff contacted the local Chevrolet dealer to determine why they did not respond and did not receive a response to the inquiry.
FISCAL IMPACT
Funds for the new vehicle expense have been allocated in the FY 2024-25 budgets under the FVRP account 300106.
ENVIRONMENTAL IMPACT
Pursuant to CEQA Guidelines Section 15378, the proposed action is not a “project” subject to the California Environmental Quality Act (CEQA) because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. In the alternative, the proposed action is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the project may have a significant effect on the environment.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Resolution
PRESENTER
Zac Brand, Fleet Superintendent, Transportation and Public Works Jennifer Myles, Acting Purchasing Agent, Finance
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