Contract No. 2023-3181-A01
Modification Number One of
Agreement between the City of Santa Rosa and the County of Sonoma for Operational Funding at the
Samuel L. Jones Hall Homeless Shelter
for Fiscal Year 2023-2024 and 2024-2025
On March 18, 2024, the County of Sonoma, a political subdivision of the State of California, (hereinafter "COUNTY") and City of Santa Rosa (hereinafter "CITY") entered into a services agreement, modified by the parties effective March 18, 2024 as Modification No. 1 (hereinafter "Agreement").
Pursuant to Article 5 (Modifications) and Article 14 (Merger) of the Agreement, the parties hereby evidence their intent and desire to modify the Agreement as follows:
1. The RECITALS are hereby revised to read as follows:
RECITALS
Whereas, COUNTY has previously supported the operation of the Samuel L. Jones Hall Emergency Shelter (“SHELTER”) by entering into a series of funding agreements with CITY, from 2005 until June 30, 2024;
Whereas, since Fiscal Year 2017-2018, funding agreements have committed COUNTY to support the operation of the SHELTER in the amount of $255,000 annually; Whereas, the SHELTER Operator (“OPERATOR”) is Catholic Charities of the Diocese of Santa Rosa;
Whereas, the OPERATOR’s costs for operating the SHELTER are estimated to be over $3,028,742 in FY 2023-2024, with $2,128,742 coming from sources secured by the CITY, and the remaining approximately $900,000 funded from sources secured by OPERATOR; Whereas, CITY entered into an Agreement for the Operation and Use of the Samuel L. Jones Hall Homeless Shelter (“OPERATING AGREEMENT”) located at 4020 Finley Avenue, Santa Rosa, CA, dated July 1, 2024 with OPERATOR for the period July 1, 2024 to June 30, 2025 with an option to extend for Fiscal Years 2025-26 and 2026-27; and Whereas, CITY and COUNTY, in conjunction with funds provided through a grant by Community Foundation Sonoma County, in addition to funding from the OPERATOR, have sufficient funds available to finance the operation of the SHELTER.
Now, therefore, CITY and COUNTY mutually agree as follows:
2. Article 2 (Obligation of COUNTY) is hereby revised to read as follows:
2. Obligation of COUNTY
COUNTY shall provide funding to CITY for the costs paid to OPERATOR for operating the SHELTER in an amount not to exceed $510,000 ($255,000 for Fiscal Year 2023-2024 and $255,000 for Fiscal Year 2024-2025), provided that the funding is identified and appropriated by the County of Sonoma Board of Supervisors in the COUNTY budget, and provided that the OPERATING AGREEMENT between the CITY and OPERATOR remains in effect. Payment shall be made only upon the review of invoices for completeness as determined by COUNTY.
Exhibit A
Contract No. 2023-3181-A01
3. Article 4 (Term of Agreement) is hereby revised to read as follows:
4. Term of Agreement
The term of this AGREEMENT shall be from the March 18, 2024 to June 30, 2025 unless terminated earlier. Notwithstanding any other provision of this AGREEMENT, at any time and without cause, COUNTY shall have the right, in its sole discretion, to terminate this AGREEMENT by giving five (5) days advance written notice to CITY.
4. Article 10 (Right to Audit and Inspect Records Maintenance) is hereby revised to read as follows:
10. Right to Audit and Inspect
CITY understands and agrees to permit COUNTY the right to audit and inspect all records, notes, and writings of any kind to the extent permitted by law, for the purpose of monitoring CITY compliance with the terms and conditions of this AGREEMENT. CITY agrees to comply with all requests for information from COUNTY necessary to fulfill COUNTY’s reporting obligations. CITY agrees to comply with all requests for information from COUNTY necessary to fulfill COUNTY's reporting obligations. This compliance includes providing any reports prepared by CITY or its subcontractors, consultants, and agents, as well as any data or documentation required by COUNTY. All information must be provided in a timely and accurate manner to ensure compliance with applicable reporting requirements.
5. Article 15 (Method and Place of Giving Notice) is hereby revised to read as follows:
15. Method and Place of Giving Notice
All notices, invoices, and payments shall be made in writing and may be given by personal delivery or by mail. Notices, invoices, and payments sent by mail should be addressed as follows:
To COUNTY: To CITY:
James Alexander
Director
Homelessness Services Division
Department of Health Services
County of Sonoma
1450 Neotomas Avenue, Suite 120
Santa Rosa CA 95405
707-565-4096
[email protected]
Megan Basinger
Director
Housing and Community Services
City of Santa Rosa
90 Santa Rosa Avenue
Santa Rosa, CA 95404
707-543-3303
[email protected]
Except as expressly modified herein, all terms and conditions of Agreement shall remain in full force and effect.
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Contract No. 2023-3181-A01
IN WITNESS WHEREOF, the parties have caused this modification to be duly executed by their authorized representatives this __________ day of ______________________, _________.
CITY:
Maraskeshia Smith, City Manager Dated
City of Santa Rosa
Approved as to Form:
City Attorney Dated
COUNTY OF SONOMA:
Approved; Certificates of Insurance on File with County:
Jennifer Solito, Interim Director Dated
Department of Health Services
Approved as to Substance:
Division Director or Designee Dated
Approved as to Form:
Sonoma County Counsel Dated
1/3/2025
Contract No. 2023-3181-A01
Approved as to Substance:
Privacy & Security Officer or Designee Dated
signed on behalf of Ken Tasseff
12/20/2024