Agenda Item #13.3
For Council Meeting of: February 4, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DOMINIQUE BLANQUIE, HUMAN RESOURCES DIRECTOR
SUBJECT: APPROVAL AND ADOPTION OF THE CITY’S SALARY PLAN AND SCHEDULE AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Human Resources Department that the Council, by resolution, approve and adopt the amended City of Santa Rosa Salary Plan and Schedule.
EXECUTIVE SUMMARY
California Code Regulations Title 2, section 570.5, Requirement for a Publicly Available Pay Schedule, requires the City Council to approve and adopt a pay schedule detailing pay rates for each City classification in order for members’ pay rates to be credited by CalPERS. Therefore, the Salary Plan and Schedule is presented for approval, including all classifications and salaries and their effective dates.
BACKGROUND
California Code of Regulations, Title 2, Subchapter 1, Employees’ Retirement System Regulations section 570.5 requires a member agency’s pay schedule to be approved and adopted as a standalone document detailing the pay rates for each agency position. The most recent Salary Plan and Schedule was approved and adopted by Council on November 28, 2023 with RES-2023-189. Subsequently, Council approved pay scale and Cost of Living Adjustments on July 9, 2024 and December 10, 2024 with approval of new MOU’s; new classifications with the 2024/2025 fiscal year and midyear budget, as well as separately on November 12, 2024. Finally, temporary salaries were adjusted due to minimum wage increases effective January 1, 2025. A new Salary Plan and Schedule is needed to incorporate these changes.
PRIOR CITY COUNCIL REVIEW
Not applicable.
ANALYSIS
With the approval of MOU’s and Terms and Conditions of Employment in 2024, Council authorized pay scale adjustments and Cost of Living Adjustments for the following City Employee bargaining units:
Resolution/
Ordinance No.
Date Passed
Unit
Effective Date
RES-2024-187
12/10/2024
2- Firefighting
9/8/2024
RES-2024-107
07/09/2024
5- Police Officers
6/30/2024
RES-2024-117
07/09/2024
4- Support Services
6/30/2024
RES-2024-117
07/09/2024
6- Professional
6/30/2024
RES-2024-117
07/09/2024
7- Technical
6/30/2024
RES-2024-110
07/09/2024
3- Maintenance
6/30/2024
RES-2024-113
07/09/2024
13- Mechanics
6/30/2024
RES-2024-116
07/09/2024
16- Utility Systems Operators
6/30/2024
RES-2024-112
07/09/2024
10- Executive Management
6/30/2024
RES-2024-111
07/09/2024
11- Middle Management
6/30/2024
RES-2024-111
07/09/2024
12- Confidential
6/30/2024
RES-2024-108
07/09/2024
9- Police Safety Management
6/30/2024
RES-2024-118
07/09/2024
18- Miscellaneous Mid-Management
6/30/2024
RES-2024-115
07/09/2024
14- Police Civilian Technical
6/30/2024
RES-2024-114
07/09/2024
8- Transit
6/30/2024
RES-2024-109
07/09/2024
9- Fire Safety Management
6/30/2024
RES-2024-119
07/09/2024
17-Santa Rosa City Attorneys
6/30/2024
On June 18, 2024 with the 2024-2025 budget adoption, Council approved Resolution RES-2024-093. In addition to adding and deleting positions, the resolution created the new classifications of Water Reuse Operations Supervisor and Cybersecurity Manager.
On November 12, 2024, Council approved RES-2024-173, creating the new classification of Technical Services Division Manager.
On January 28, 2025, with the midyear budget adjustment, Council approved the creation of the new classification of Trucked Waste Program Coordinator.
The proposed salary plan and schedule includes the changes approved above as well as some Y-rated salaries. An employee is “Y-rated” when the employee’s current base salary is temporarily above their current salary grade range maximum in accordance with City policy. Such employees will not receive a base wage increase until their salary falls within the appropriate salary range. Therefore, the proposed salary plan and schedule includes Y-rated salaries as advised by CalPERS.
On January 1, 2025, the City of Santa Rosa minimum wage increased to $17.87 per hour, impacting temporary and seasonal employee pay scales. In addition to increasing pay for classes whose pay rates were below the new minimum wage, the adjustments include increases for higher level temporary classifications to preserve the salary structure.
According to Council Resolution 23615, “The City Manager is authorized to set and change any rate of pay that is necessary to best meet the needs of the City for any temporary, seasonal, or recurrent position.” However, some of our temporary staff are members of CalPERS, which requires that pay rates for all CalPERS members be approved by the governing body in an open meeting.
In order to fully comply with California Code Regulations section 570.5, a Salary Plan and Schedule is attached reflecting the aforementioned salary increases for Council’s approval and adoption.
FISCAL IMPACT
Approval of this action does not have a fiscal impact on the General Fund.
ENVIRONMENTAL IMPACT
Pursuant to CEQA Guidelines Section 15378, the proposed action is not a “project” subject to the California Environmental Quality Act (CEQA) because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. In the alternative, the proposed action is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the project may have a significant effect on the environment.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Resolution
Exhibit A – Salary Plan and Schedule
PRESENTER
Dominique Blanquie, Human Resources Director
ADOPTION OF THE CITY’S SALARY PLAN AND SCHEDULE
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