City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
FEBRUARY 25, 2025
2:30 P.M. - CLOSED SESSION
3:30 P.M. - INTERVIEWS
4:00 P.M. - REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE OBSERVED).
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/84471867952, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 844 7186 7952;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at
[email protected] by 5:00 p.m. the Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 25, 2025City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 15) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 25, 2025City Council
speak during this time will be allowed to make public comment under Agenda Item 19.
2:30 P.M.
1. CALL TO ORDER AND ROLL CALL
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 730 3rd Street, Santa Rosa, CA 95404
Agency Negotiator: Jill Scott, Real Property Negotiator, and Stephanie Valkovic, Associate Real Property Negotiator
Negotiating Parties: 10 E Street, LLC and Burbank Housing Development Corporation, a California non-profit corporation Under Negotiations: Price and terms of payment.
3.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 625 and 637 3rd Street, APNs 009-013-011 and 009-013-012 (“Garage 5”)
Agency Negotiator: Jill Scott, Real Property Negotiator; Stephanie Valkovic, Associate Real Property Negotiator
Negotiating Parties: Rogal Projects
Under Negotiations: Price and terms of payment.
3.3 PUBLIC EMPLOYEE - EVALUATION OF PERFORMANCE
(Government Code Section 54957(b)) (THIS ITEM IS BEING
CONTINUED TO THE MARCH 4, 2025, REGULAR MEETING.)
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 25, 2025City Council
Title: City Attorney
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
3:30 P.M.
4. INTERVIEWS FOR BOARD, COMMISSIONS AND COMMITTEES
4.1 PERSONNEL BOARD INTERVIEWS
The Council will conduct interviews for two at-large Personnel Board vacancies.
Staff Report
Attachment 1 - Notice of Application Availability
Attachment 2 - Council Policy 000-06
Attachment 3 - Appointment Powers and Duties
Attachment 4 - The PB Reference
Attachments:
5. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4:00 P.M.
6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
8. PROCLAMATIONS/PRESENTATIONS
8.1 PROCLAMATION - AMERICAN HEART MONTH
ProclamationAttachments:
9. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 25, 2025City Council
Council consideration.
9.1 EVERY PIECE INSPIRES CHANGE (E.P.I.C.) COLLABORATIVE The Storm Water and Creeks Division of Santa Rosa Water plans to implement a public outreach and educational campaign, as well as strategic actions, to reduce the amount of trash discarded on Sebastopol Avenue and consequently reduce the amount of garbage entering the storm drain system. To comply with the State of California 2030 Trash Compliance Amendment, which requires that all particles 5mm or greater are prevented from entering the storm drain system by 2030, the E.P.I.C. Trash Pilot Study will be conducted to demonstrate potential solutions. The staff briefing is provided for Council’s information and no action will be taken except for possible direction to staff.
PresentationAttachments:
9.2 LAGUNA TREATMENT PLANT DISINFECTION PROJECT UPDATE
Staff will provide a brief update on the status of the construction of the Disinfection Project Upgrade at the Laguna Treatment Plant, which has been under construction since October 2022. The staff briefing is provided for Council’s information and no action will be taken except for possible direction to staff.
PresentationAttachments:
10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
10.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in January 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City.
Litigation ReportAttachments:
11. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
12. MAYOR'S/COUNCIL MEMBERS’ REPORTS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 25, 2025City Council
12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
12.1.1 Council Subcommittee Reports
12.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
12.1.4 Association of Bay Area Governments (ABAG)
12.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
12.1.6 Sonoma Clean Power Authority (SCPA)
12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
12.1.8 Groundwater Sustainability Agency (GSA)
12.1.9 Sonoma County Homeless Coalition
12.1.10 Renewal Enterprise District (RED)
12.1.11 Public Safety Subcommittee
12.1.12 Other
12.2 BOARD CHAIRPERSON POSITIONS
12.2.1 CHAIRPERSON APPOINTMENTS FOR BOARDS, COMMISSIONS,
AND COMMITTEES
Mayor will announce new or affirm existing Chairpersons to Council Boards, Commissions, and Committees, and recommends that the Council, by motion, approve selection.
Attachment 1 - Council Policy 000-06Attachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 25, 2025City Council
12.3 BOARD, COMMISSION AND COMMITTEE APPOINTMENTS
12.3.1 COUNCIL MAY VOTE TO MAKE APPOINTMENTS TO THE
PERSONNEL BOARD
· Two at-large vacancies with four-year terms ending December 31, 2028.
o Luana Vaetoe (Incumbent)
o Deanna Martin
o Stacy Spector
o Erika Thibault
12.4 COUNCIL LIAISON REGIONAL POSITIONS
12.4.1 MAYOR’S APPOINTMENTS TO COUNTY, REGIONAL AND
STATE POSITIONS
Mayor Stapp will announce and request Council approval of appointments to county, regional and state bodies on which the City is represented per City Charter section 15.
12.5 COUNCIL LIAISON POSITIONS ON JOINT POWERS AUTHORITY
12.5.1 APPOINTMENT OF AN ALTERNATE TO THE RENEWAL
ENTERPRISE DISTRICT
The Council may, by motion, select and appoint an alternate to the Renewal Enterprise District.
13. APPROVAL OF MINUTES
13.1 January 28, 2025, Regular Meeting Minutes.
Draft MinutesAttachments:
13.2 February 4, 2025, Regular Meeting Minutes.
Draft MinutesAttachments:
14. CONSENT ITEMS
14.1 RESOLUTION - SUBMITTAL OF GRANT APPLICATION TO THE Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 25, 2025City Council
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT FOR $5 MILLION UNDER THE CALHOME
PROGRAM
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution: 1) approve the submittal of a grant application to the California Department of Housing and Community Development in the amount of $5,000,000 in CalHome funds to provide downpayment assistance and housing rehabilitation loans to eligible households in Santa Rosa; 2) authorize the Director of Housing and Community Services to execute a Standard Agreement and any related documents necessary to participate in the CalHome Program, subject to approval as to form by the City Attorney; and 3) authorize the Chief Financial Officer to increase appropriations in revenue and expenditures by the amount of the approved grant award.
Staff Report
Resolution
Attachments:
14.2 RESOLUTION - ACKNOWLEDGING RECEIPT OF A REPORT MADE
BY THE SANTA ROSA FIRE CHIEF REGARDING COMPLIANCE
WITH SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA
HEALTH AND SAFETY CODE FOR CALENDAR YEARS 2022, 2023
AND 2024
RECOMMENDATION: It is recommended by the Fire Department that the Council, by resolution, acknowledge receipt of a report for years 2022, 2023 and 2024 made by the Santa Rosa Fire Chief regarding the inspection of certain occupancies required to receive annual inspections pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code.
Staff Report
Resolution
Attachments:
14.3 RESOLUTION - APPROVAL OF TWO GENERAL SERVICE
AGREEMENTS, F002943 TO CAPRA ENVIRONMENTAL SERVICES,
CORP, AND F002944 TO THERESE OYARZUN DBA GOATS R US
FOR GRAZING SERVICES
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 25, 2025City Council
RECOMMENDATION: It is recommended by the Fire and Finance Departments that the Council, by two separate resolutions, approve two General Service Agreements for grazing services: 1) General Services Agreement No. F002943 to Capra Environmental Services, Corp, Roseville, California in the amount of $125,000; and 2) General Services Agreement No. F002944 to Therese Oyarzun dba Goats R Us, Orinda, California, in the amount of $125,000, for a total not to exceed $250,000 for both contracts.
Staff Report
Resolution 1 - Capra
Exhibit A - F002943 Agreement - Capra Environmental Services Resolution 2 - Goats R Us
Exhibit A - F002944 Agreement - Goats R Us
Attachments:
14.4 RESOLUTION - APPROVAL OF GENERAL SERVICES AGREEMENT NUMBER F002957 - HVAC MAINTENANCE AND REPAIR SERVICES
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve General Services Agreement Number F002957 with Matrix HG, Inc., Concord, California, for HVAC maintenance services for a period of two (2) years, with three (3) one-year renewal options in the amount not to exceed $132,930, with a repair service contingency amount of $300,000.
Staff Report
Resolution
Exhibit A - GSA - F002957
Attachments:
14.5 RESOLUTION - COOPERATIVE AGREEMENT BETWEEN THE
STATE OF CALIFORNIA AND THE CITY OF SANTA ROSA FOR THE
CONSTRUCTION PHASE OF THE HIGHWAY 101 BICYCLE AND
PEDESTRIAN OVERCROSSING
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve and delegate authority to the City Manager to negotiate and execute Cooperative Agreement Number 04-3020 between the State of California, acting through its Department of Transportation (Caltrans), Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 25, 2025City Council
and the City of Santa Rosa, authorizing Caltrans to provide quality management assessment of construction activities for the Highway 101 Bicycle and Pedestrian Overcrossing project.
Staff Report
Attachment 1- Location Map
Resolution
Exhibit A
Attachments:
14.6 RESOLUTION - REGIONAL MEASURE 3 GRANT ALLOCATION
REQUEST FOR FISCAL YEAR 2025/2026
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) request that the Metropolitan Transportation Commission allocate $10,600,000 of Regional Measure 3 funds; 2) authorize the Director of Transportation and Public Works to file the allocation request and other required documents to construct the Highway 101 Bicycle and Pedestrian Overcrossing; and 3) authorize the Chief Finance Officer to increase appropriations by $10,600,000 upon approval.
Staff Report
Resolution
Attachments:
14.7 RESOLUTION - ACTIVE TRANSPORTATION PROGRAM GRANT
AND HOUSING INCENTIVE POOL GRANT ALLOCATION AND
OBLIGATION REQUEST FOR FISCAL YEAR 2025/2026
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) request that the California Transportation Commission allocate and subsequently obligate $12,000,000 of Active Transportation Program funds; 2) request that the California Department of Transportation obligate $1,292,000 of Housing Incentive Pool funds; 3) delegate authority to the Director of Transportation and Public Works to file the two requests and any other required documents to construct Highway 101 Bicycle and Pedestrian Overcrossing; and 4) delegate authority to the Chief Financial Officer to appropriate approved funds.
Staff Report
Resolution
Attachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 25, 2025City Council
14.8 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLES 10,
17, 19, 20 AND 21 OF THE MUNICIPAL CODE TO ADDRESS
STREAMLINING AND PROCESS IMPROVEMENTS FOR THE
LANDMARK ALTERATION PERMIT PROCESS, AND
CONSOLIDATION OF THE DUTIES AND COMPOSITION OF THE
CULTURAL HERITAGE BOARD AND DESIGN REVIEW BOARD INTO
A SINGLE DESIGN REVIEW AND PRESERVATION BOARD
RECOMMENDATION: This ordinance, introduced at the February 4, 2025, Regular Meeting by a 6-0-1-0 vote (Alvarez absent), addresses streamlining and process improvements for the Landmark Alternation Permit process and consolidates duties and composition of the Cultural Heritage Board and the Design Review Board into a single Design Review and Preservation Board.
Memorandum
Ordinance_Redlines
Ordinance
Attachments:
15. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 19.
16. REPORT ITEMS
16.1 REPORT - ANNUAL REPORT OF THE COMMUNITY WILDFIRE
PROTECTION PLAN, A WILDFIRE ANNEX TO THE LOCAL HAZARD
MITIGATION PLAN
BACKGROUND: The Disaster Mitigation Act of 2000 requires that State and local governments develop and adopt a Local Hazard Mitigation Plan (LHMP) to be eligible to receive federal grants pertaining to disaster preparedness.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 25, 2025City Council
This is the fourth of five annual CWPP reports being provided to council. An updated CWPP will be developed following the completion of the fifth year.
RECOMMENDATION: It is recommended by the Fire Department that the Council, by motion, accept the fourth annual report for the Community Wildfire Protection Plan, a Wildfire Annex to the Local Hazard Mitigation Plan (LHMP) in compliance with the Healthy Forests Restoration Act.
Staff Report
Attachment 1 - 2024 CWPP Report
Attachment 2 - Community Wildfire Protection Plan
Presentation
Attachments:
17. PUBLIC HEARINGS - NONE.
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
18. WRITTEN COMMUNICATIONS - NONE.
19. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 15. Each speaker will be allowed up to three minutes.
20. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
21. ADJOURNMENT OF MEETING
22. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
22.1 UPCOMING MEETINGS LIST
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 25, 2025City Council
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.