City Hall, Council Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
City of Santa Rosa
City Council
Regular Meeting Minutes - Draft
4:00 PMTuesday, January 28, 2025
1. CALL TO ORDER AND ROLL CALL
Mayor Stapp called the meeting to order at 4:05 p.m
Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie
Present: 6 -
Council Member Natalie RogersAbsent: 1 -
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.
4. STUDY SESSION - NONE.
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
7. PROCLAMATIONS/PRESENTATIONS
7.1 PROCLAMATION - REDWOOD EMPIRE CHINESE ASSOCIATION
2025 LUNAR NEW YEAR’S CELEBRATION
Mayor Stapp read and presented the proclamation to Rena Wang on behalf of the Redwood Empire Chinese Association.
Rena Wang spoke on behalf of the Redwood Empire Chinese Association.
No public comments were made.
8. STAFF BRIEFINGS - NONE.
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
Maraskeshia Smith, City Manager, announced the release of the Spring/Summer Activity guide will be made available on Thursday, January 30, on the City's website and in-person City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft throughout the city.
9.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in December 2024, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City.
City Attorney Stricker reported no settlements over $50,000 were finalized in December and the caseload remaining
consistent with approximately 30 litigation matters.
No public comments were made.
10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS Council Member MacDonald announced recusal from a portion of Item 15.4 due to a personal relationship.
Council Member Okrepkie announced recusal from a portion of Item
15.1 due to being employed as an insurance agent.
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS
Council Member MacDonald reported on a recent Violence
Prevention Partnership meeting attended.
Council Member Bañuelos reported on recent events attended and announced the appointment of Miles Horton to the Planning Commission.
Council Member Okrepkie provided a brief report on recent Cal-Cities Fire Insurance Working Group meeting on solutions for affordable fire insurance.
Council Member Alvarez announced the appointment of Ana Diaz to the Community Advisory Board and recent facilitation of the town hall meeting held on January 27, 2025.
City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft Mayor Stapp provided a brief report on recent community events attended along with the town hall.
PUBLIC COMMENT:
Gregory Fearon spoke in support of the town hall held on January 27, 2025.
Duane De Witt spoke in support of on the town hall, welcomed Council Member Bañuelos, and on graffiti.
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
11.1.1 Council Subcommittee Reports
11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
Council Member Okreprekie provided a brief report.
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
11.1.4 Association of Bay Area Governments (ABAG)
11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
11.1.6 Sonoma Clean Power Authority (SCPA)
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
Mayor Stapp provided a brief report.
11.1.8 Groundwater Sustainability Agency (GSA)
Mayor Stapp provided a brief report.
11.1.9 Sonoma County Homeless Coalition
11.1.10 Renewal Enterprise District (RED)
11.1.11 Public Safety Subcommittee
City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft Council Member Okrepkie provided a brief report.
11.1.12 Other
11.2 COUNCIL LIAISON REGIONAL POSITIONS
11.2.1 MAYOR’S APPOINTMENTS TO COUNTY, REGIONAL AND STATE
POSITIONS
Mayor Stapp will announce and request Council approval of appointments to county, regional and state bodies on which the City is represented per City Charter section 15.
Mayor Stapp announced the following appointments to
county, regional, and state positions:
ABAG General Assembly - Council Member Fleming and
alternate pending
Library Advisory Board - Vice Mayor Alvarez and alternate pending
LOCC North Bay - Council Members Rogers and MacDonald
M&C Legislative Liaison to LOCC - Mayor Stapp and Council Member Fleming as alternate
Russian River Watershed Association - Council Member
Bañuelos and Mayor Stapp
Water Advisory Committee - Council Member Rogers and
Mayor Stapp
Sonoma County Homeless Coalition - Council Member
Bañuelos and Council Member MacDonald as alternate
Santa Rosa Plain Groundwater Sustainability Agency (GSA) - Mayor Stapp and Council Member Rogers as alternate
No public comments were made.
A motion was made by Council Member Okrepkie, seconded by Council Member Fleming, to approve Mayor Stapp's selection to the following appointments to county, regional, and state positions:
ABAG General Assembly - Council Member Fleming and alternate pending Library Advisory Board - Vice Mayor Alvarez and alternate pending LOCC North Bay - Council Members Rogers and MacDonald
M&C Legislative Liaison to LOCC - Mayor Stapp and Council Member City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft Fleming as alternate
Russian River Watershed Association - Council Member Bañuelos and Mayor Stapp
Water Advisory Committee - Council Member Rogers and Mayor Stapp Sonoma County Homeless Coalition - Council Member Bañuelos and Council Member MacDonald as alternate
Santa Rosa Plain Groundwater Sustainability Agency (GSA) - Mayor Stapp and Council Member Rogers as alternate
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie 6 -
Absent: Council Member Natalie Rogers1 -
11.3 COUNCIL LIAISON POSITIONS ON JOINT POWERS AUTHORITY PUBLIC COMMENT:
Duane De Witt spoke on the item.
Mayor Stapp announced the following appointments for the Council Liaison Positions on Joint Powers Authority
assignments:
Sonoma Clean Power - Council Member Fleming as primary
and Mayor Stapp as alternate
Sonoma County Transportation Authority/Regional Climate Protection Authority - Council Member Okrepkie as primary and Council Member Rogers as alternate
Zero Waste Sonoma- Council Member MacDonald as primary
and Vice Mayor Alvarez as alternate
Renewal Enterprise District - Council Member Fleming as primary and Council Member Bañuelos as alternate
Public Financing Authority - Council Member Fleming and Council Member Bañuelos
A motion was made by Council Member Okrepkie, seconded by Council Member MacDonald, to approve Mayor Stapp's selections as follows:
Sonoma Clean Power - Council Member Fleming as primary and Mayor Stapp as alternate
City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft Sonoma County Transportation Authority/Regional Climate Protection Authority - Council Member Okrepkie as primary and Council Member Rogers as alternate
Zero Waste Sonoma- Council Member MacDonald as primary and Vice Mayor Alvarez as alternate
Renewal Enterprise District - Council Member Fleming as primary and Council Member Bañuelos as alternate
Public Financing Authority - Council Member Fleming and Council Member Bañuelos.
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie 6 -
Absent: Council Member Natalie Rogers1 -
11.3.1 APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO
SONOMA COUNTY TRANSPORTATION AUTHORITY / REGIONAL
CLIMATE PROTECTION AUTHORITY
The Council may, by motion, select and appoint a representative and alternate to the Sonoma County Transportation Authority / Regional Climate Protection Authority Board of Directors.
11.3.2 APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO
SONOMA CLEAN POWER AUTHORITY
The Council may, by motion, select and appoint a representative and an alternate to serve on the Sonoma Clean Power Authority Board of Directors.
11.3.3 APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO ZERO
WASTE SONOMA AGENCY
The Council may, by motion, select and appoint a representative and an alternate to the Zero Waste Sonoma Agency Board of Directors.
11.3.4 APPOINTMENT OF REPRESENTATIVES AND ALTERNATE TO
RENEWAL ENTERPRISE DISTRICT
The Council may, by motion, select and appoint two representatives and an alternate to the Renewal Enterprise District.
City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft
11.4 BOARD CHAIRPERSON POSITIONS
11.4.1 CHAIRPERSON APPOINTMENTS FOR BOARDS, COMMISSIONS,
AND COMMITTEES
Mayor will announce new or affirm existing Chairpersons to Council Boards, Commissions, and Committees, and recommends that the Council, by motion, approve selection.
A motion was made by Council Member MacDonald, seconded by Vice Mayor Alvarez, to approve the following chairpersons as selected by Mayor Stapp:
Bicycle and Pedestrian Advisory Board - Tanya Narath
Board of Building Regulation Appeals - David Cooper
Planning Commission - Karen Weeks
Design Review Board - Melanie Jones Carter
Board of Public Utilities - Dan Galvin.
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie 6 -
Absent: Council Member Natalie Rogers1 -
Mayor Stapp announced the remaining chair person selection will be announced at a future meeting.
11.5 COUNCIL SUBCOMMITTEE POSITIONS
11.5.1 COUNCIL SUBCOMMITTEE APPOINTMENTS
Mayor Stapp will appoint to Council subcommittees and identify subcommittee chairpersons.
PUBLIC COMMENT:
Duane De Witt spoke on Item 11.5.1.
Mayor Stapp appointed the following Council Members to
Council Subcommittees and identified subcomittee
chairpersons:
City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft BPU Liaison - Mayor Stapp, and Council Members Rogers and Okrepkie
Economic Development Subcommittee - Council Member
Okrepkie (Chair), and Council Members Fleming and Alvarez Violence Prevention Partnership - Council Member
MacDonald (Chair) and Council Member Rogers
Long Term Financial Policy and Audit Subcommittee - Mayor Stapp (Chair) and Council Members Okrepkie and Bañuelos Open Government Implementation Task Force - Vice Mayor
Alvarez (Chair) and Council Members MacDonald and
Bañuelos
Climate Action Subcommittee - Council Member Fleming
(Chair) and Council Members Okrepkie and Bañuelos
Public Safety Subcommittee - Council Member Okrepkie
(Chair) and Council Members MacDonald and Fleming
12. APPROVAL OF MINUTES - NONE.
13. CONSENT ITEMS
PUBLIC COMMENT:
Duane DeWitt spoke on Item 13.3.
Approval of the Consent Agenda
A motion was made by Vice Mayor Alvarez, seconded by Council Member Okrepkie, to waive reading of the text and adopt Consent Items 13.1, 13.3, and 13.5. The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie 6 -
Absent: Council Member Natalie Rogers1 -
13.1 RESOLUTION - BID AWARD APPROVAL AND ISSUANCE OF A
PURCHASE ORDER FOR THE PURCHASE OF THREE (3) 2025
CHEVROLET SILVERADO 2500HD 4WD CREW CAB VEHICLES
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft approve a sole manufacture bid award and issuance of a Purchase Order for the purchase of three (3), 2025 Chevrolet Silverado 2500HD 4WD Crew Cab vehicles, to Winner Chevrolet, Inc., Sacramento, California, for a total amount not to exceed $187,359.63.
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2025-005 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA SOLE MANUFACTURE BID
AWARD APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF THREE (3) 2025 CHEVROLET SILVERADO 2500HD 4WD
CREW CAB VEHICLES
13.2 RESOLUTION - APPROVAL OF GENERAL SERVICE AGREEMENT NUMBER F002957 - HVAC MAINTENANCE AND REPAIR SERVICES
(THIS ITEM HAS BEEN WITHDRAWN)
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve a General Services Agreement Number F002957 for HVAC maintenance services for a period of two (2) years, with three (3) one-year renewal options with Peterson Mechanical, Inc., Sonoma, California, in the amount not to exceed $68,150, with a repair service contingency amount of $300,000.
This item was withdrawn and no action was taken by Council.
13.3 RESOLUTION - REVISION TO THE PERMANENT LOCAL HOUSING
ALLOCATION PROGRAM PLAN
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution, approve a revision to the Permanent Local Housing Allocation Program Plan (PLHA Plan) to allocate forty percent of Round 5 PLHA funds, estimated at $456,230, to Affordable Owner-Occupied Workforce Housing (AOWH), for low- or moderate-income households, as required by the State of California Department of Housing and Community Development (HCD).
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2025-006 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A REVISION TO THE City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft
PERMANENT LOCAL HOUSING ALLOCATION PROGRAM PLAN
13.4 RESOLUTION - SUBMITTAL OF APPLICATION TO THE STATE OF
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT’S HOMEKEY+ GRANT PROGRAM FOR THE CITY
TO BE A CO-APPLICANT WITH BURBANK HOUSING
DEVELOPMENT CORPORATION AND CARITAS HOMES PHASE II,
LLC ON CARITAS HOMES PHASE II IN AN AMOUNT NOT TO
EXCEED $13.95 MILLION
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution, authorize the submittal of a joint application to and participation in the State of California Department of Housing and Community Development’s Homekey+ grant program in an amount not to exceed $13.95 million for development of Caritas Homes Phase II with Burbank Housing Development Corporation and Caritas Homes Phase II, LLC and authorizing the City Manager to execute a Standard Agreement with HCD and any amendments thereto.
This item was withdrawn and no action was taken by Council.
13.5 ORDINANCE ADOPTION SECOND READING- ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF
THE SANTA ROSA CITY CODE TO MODIFY ZONING CODE
CHAPTER 20-31 (DENSITY BONUS AND OTHER INCENTIVES),
SECTION 20-12.020 (ZONING CODE RULES OF INTERPRETATION), SECTION 20-36.050 (ADJUSTMENTS TO PARKING
REQUIREMENTS), AND SECTION 20-42.130 (ACCESSORY
DWELLING UNITS); FILE NUMBER REZ24-004
RECOMMENDATION: This ordinance, introduced at the January 7, 2025, Regular Meeting by a 4-3-0-0 vote (Bañuelos, Fleming, and MacDonald voted no), amends Title 20 of the Santa Rosa City Code to modify Zoning Code Chapter 20-31 (Density Bonus and Other Incentives), Section 20-12.020 (Zoning Code Rules of Interpretation), Section 20-36.050 (Adjustments to Parking Requirements), and Section 20-42.130 (Accessory Dwelling Units).
This Consent - Ordinance was adopted on second reading.
ORDINANCE NO. ORD-2025-001 ENTITLED: ORDINANCE OF THE
City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF THE SANTA ROSA CITY CODE TO MODIFY ZONING CODE CHAPTER 20-31 (DENSITY BONUS AND OTHER INCENTIVES), SECTION 20-12.020 (ZONING CODE RULES OF INTERPRETATION), SECTION 20-36.050 (ADJUSTMENTS TO PARKING REQUIREMENTS), AND SECTION 20-42.130 (ACCESSORY DWELLING UNITS); FILE NUMBER REZ24-004
14. PUBLIC COMMENT ON NON-AGENDA MATTERS
Duane De Witt spoke and expressed appreciation to city staff Darin Marquez and crew who did clean up recently in Roseland, and spoke on other topics.
Cameron Miller spoke on the book Strong Towns and development considerations.
Sher Ennis spoke on permit fees in the historic district.
Mayor Stapp moved to Item 16.1.
16. PUBLIC HEARINGS
16.1 PUBLIC HEARING - PUBLIC HEARING ON FISCAL YEAR 2025-26
BUDGET PRIORITIES
BACKGROUND: The City Charter, Section 28(a), states that “…not later than March 31st of each year and prior to any annual goal setting meeting held by the Council, the Council shall hold a public hearing seeking oral and written comment from the public on budget priorities for the upcoming fiscal year.”
Public input is an important component to the preparation of the budget.
This public hearing also provides information to the City Council as they establish and refine their Council Goals. In addition to this public hearing, members of the public may provide comments or suggestions at any time on the City’s website.
RECOMMENDATION: It is recommended by the Finance Department that the Council hold a public hearing on budget priorities and consider written and oral comments as part of future budget deliberations. No action is necessary.
City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft Veronica Conner, Budget and Financial Analysis Manager, presented and answered questions from Council.
Mayor Stapp opened the public hearing at 5:15 p.m.
Ken MacNab, KMac Advising, requested that Council consider discussing an annexation strategy for the south Santa Rosa area at the upcoming goal setting meeting.
Duane De Witt was spoke in opposition to annexations and care for current infrastructure first.
Mayor Stapp closed the public hearing at 5:21 p.m.
15. REPORT ITEMS
15.1 REPORT - 2025 STATE LEGISLATIVE PLATFORM
BACKGROUND: To prepare for these legislative and advocacy activities, City staff has worked with various City departments and identified state legislative priorities for the proposed 2025 State Legislative Platform.
RECOMMENDATION: It is recommended by the Communications and Intergovernmental Relations Office that the Council, by two resolutions, adopt the City’s 2025 State Legislative Platform.
Jason Nutt, Assistant City Manager, and Dane Hutchings, California Public Policy Group (CPPG) presented and
answered questions from Council.
PUBLIC COMMENT:
Duane DeWitt spoke on the item.
A motion was made by Council Member MacDonald, seconded by Vice Mayor Alvarez, to adopt
RESOLUTION NO. RES-2025-007 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA ADOPTING CERTAIN STATE
POLICY PRIORITIES RELATED TO INSURANCE FOR THOSE LIVING NEAR City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft OR IN THE WILDLAND URBAN INTERFACE AS PART OF THE 2025 STATE LEGISLATIVE PLATFORM.
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, and Council Member Dianna MacDonald
5 -
Absent: Council Member Natalie Rogers1 -
Recused: Council Member Jeff Okrepkie1 -
A motion was made by Council Member MacDonald, seconded by Council Member Okrepkie, to adopt as amended
RESOLUTION NO. RES-2025-008 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING THE 2025 CITY OF SANTA ROSA STATE LEGISLATIVE PLATFORM.
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie 6 -
Absent: Council Member Natalie Rogers1 -
15.2 REPORT - HOMELESSNESS SOLUTIONS STRATEGIC PLAN
(2023-2027) - YEAR TWO REPORT (2024)
BACKGROUND: On November 15, 2022, Council approved the
Homelessness Solutions Strategic Plan (Strategic Plan) for the five-year period beginning January 2023 through December 2027. The Strategic Plan provides key strategies and actions that focus on bolstering the City’s response to the homelessness crises, aligning efforts with the Sonoma County Homeless Coalition (our local County Continuum of Care) to achieve the regional goal of “Functional Zero” homelessness by 2027. A system of care achieves “Functional Zero” when a person’s experience with homelessness is rare, brief, and non-recurring. This report highlights the City’s progress toward implementing year two of the five-year Strategic Plan.
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council receive a Year Two Report (2024) on the implementation of the Homelessness Solutions City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft Strategic Plan (2023-2027.)
Vice Mayor Alvarez left the meeting at 5:48 p.m.
Sasha Brown, Program Specialist, and Kelli Kuykendall,
Housing and Community Services Manager, presented and
answered questions from Council.
PUBLIC COMMENT:
Duane De Witt spoke on the item.
A motion was made by Council Member Fleming, seconded by Council Member MacDonald, to approve receipt of a Year Two Report (2024) on the implementation of the Homelessness Solutions Strategic Plan (2023-2027).
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie
5 -
Absent: Vice Mayor Eddie Alvarez, and Council Member Natalie Rogers2 -
15.3 REPORT - ORDINANCE AMENDING SECTIONS OF SANTA ROSA CITY CODE TITLE 15 - SEWERS, TO MAINTAIN COMPLIANCE WITH
EPA INDUSTRIAL PRETREATMENT PROGRAM STANDARDS
BACKGROUND: The City of Santa Rosa (City) owns and operates the Laguna Treatment Plant (LTP), a publicly owned treatment works (POTW), regulated under National Pollutant Discharge Elimination System (NPDES) Permit Number CA0022764. To fulfill the
requirements of the NPDES permit, the City operates an Industrial Pretreatment Program that was initiated in 1975 and approved by the US Environmental Protection Agency (US EPA) and North Coast Regional Water Quality Control Board in 1983. The City’s Industrial Pretreatment Program is inspected by regulators to monitor adherence with Federal pretreatment program guidelines. In the EPA audit report for the August 5, 2022, Pretreatment Compliance Inspections (2022 EPA Report), the findings revealed that the City needed to make minor changes to Santa Rosa City Code Title 15 - Sewers to be consistent with current federal code language.
City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft RECOMMENDATION: It is recommended by the Board of Public Utilities and Santa Rosa Water that Council introduce an ordinance amending sections of Santa Rosa City Code Title-15 Sewers:
15-04.030 Definitions (16); 15-08.490 Periodic Compliance Reports; and 15-08.620 Recordkeeping.
Martin St. George, Environmental Compliance Supervisor, presented.
No public comments were made.
A motion was made by Council Member Bañuelos, seconded by Mayor Stapp, to introduce on first reading
ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF
SANTA ROSA AMENDING SECTIONS OF SANTA ROSA CITY CODE TITLE 15 - SEWERS, TO MAINTAIN COMPLIANCE WITH EPA INDUSTRIAL PRETREATMENT PROGRAM REGULATION REVISIONS.
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie
5 -
Absent: Vice Mayor Eddie Alvarez, and Council Member Natalie Rogers2 -
15.4 REPORT - MID-YEAR BUDGET ADJUSTMENTS
BACKGROUND: In a study session on October 22, 2024, staff delivered an in-depth presentation of the General Fund. The presentation highlighted key topics such as:
• General Fund long-range forecast,
• Growth of the General Fund deficit,
• Status of General Fund unassigned reserves,
• Historical trends of citywide staffing growth and representation.
The staff proposed a budget reduction strategy to the Council, which included:
1. Administrative cuts
2. Operational cuts
3. Programmatic cuts
City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft The plan also presented lists of both one-time and ongoing cuts set to take effect in FY 2024-25, pending future Council approval. Additional cuts for FY 2025-26 would be discussed during the upcoming budget process. The City Council provided feedback on the proposed reduction strategy and intended cuts. This item captures that feedback and establishes a mechanism to implement the current year’s budget reductions.
RECOMMENDATION: It is recommended by Finance Department that the Council, by two resolutions: 1) amend the Fiscal Year (FY) 2024-25 general fund budget to make budget reductions as set forth in Exhibit A of the resolutions; 2) amend the FY 2024-25 general fund budget and make changes to the City’s Classification and Salary Plan to include a new classification of Trucked Waste Coordinator in Unit 18 - Miscellaneous Mid- Management; and 3) increase appropriations from the General Fund unassigned reserves by $50,000 to provide additional funding to the Renewal Enterprise District (RED).
Alan Alton, Chief Financial Officer, presented and answered questions from Council.
PUBLIC COMMENT:
Duane De Witt spoke on the item.
A motion was made by Council Member Okrepkie, seconded by Mayor Stapp, to adopt
RESOLUTION NO. RES-2025-009 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE MAINTENANCE PORTION OF THE FISCAL YEAR (FY) 2024-25 RECREATION AND PARKS DEPARTMENT GENERAL FUND BUDGET FOR BUDGET REDUCTIONS.
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, and Council Member Jeff Okrepkie 4 -
Absent: Vice Mayor Eddie Alvarez, and Council Member Natalie Rogers2 - Recused: Council Member Dianna MacDonald1 -
A motion was made by Council Member Okrepkie, seconded by Council Member Fleming, to adopt
City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft RESOLUTION NO. RES-2025-010 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE FISCAL YEAR (FY) 2024-25 GENERAL FUND BUDGET FOR BUDGET REDUCTIONS AND
TO AMEND THE CITY'S CLASSIFICATION AND SALARY PLAN TO
INCLUDE A NEW CLASSIFICATION OF TRUCKED WASTE COORDINATOR
AND TO INCREASE APPROPRIATIONS FORM THE UNASSIGNED
GENERAL FUND RESERVES TO PROVIDE ADDITIONAL FUNDING TO THE RENEWAL ENTERPRISE DISTRICT.
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie
5 -
Absent: Vice Mayor Eddie Alvarez, and Council Member Natalie Rogers2 -
17. WRITTEN COMMUNICATIONS - NONE.
18. PUBLIC COMMENT ON NON-AGENDA MATTERS
No public comments were made.
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
20. ADJOURNMENT OF MEETING
Mayor Stapp adjourned the meeting at 7:00 p.m. in memory of Joe Wang. The next regular meeting will be held on Tuesday, February 4, 2025 at a time set by the Mayor.
21. UPCOMING MEETINGS
21.1 UPCOMING MEETINGS LIST
Approved on:
_______________________________
Dina Manis
City Clerk
City of Santa Rosa
Regular Meeting Minutes
January 28, 2025City Council Regular Meeting Minutes - Draft