SANTA ROSA CITY SCHOOLS
SERVICE CONTRACT
This CONTRACT is hereby entered into between the Governing Board of the Santa Rosa City Schools, hereinafter referred to as “DISTRICT”, OR “BOARD” and __Santa Rosa City Recreation & Parks Department__, hereinafter referred to as “CONTRACTOR”.
SCHOOL SITE/DEPARTMENT USE ONLY
Check one of the following:
X Independent Contractor/Business/Organization* ⎕ Professional Services** ⎕ Partnership*** * Any person, business, or organization that will be providing non-professional services to the District ** Any person, business, or organization that will be providing professional services to the District (Usually as a result of an RFP , i.e., services that require extensive technical knowledge or training in their particular area of expertise.) Engineers, Financial Advisors, Architects, Auditors, Surveyors, Inspectors, etc. *** Two or more persons, businesses, corporations, or organizations that will be partnering with the District to perform certain services with the District
SCHOOL SITE/DEPARTMENT USE ONLY
Funding Source: _______________________________________________________________________ Funding Category: ⎕ Base ⎕ Supplemental ⎕ Concentration ⎕ Restricted: __________________________________ X Other: ___ELOP _funds__________ For Billing (if applicable): ⎕ Bill to: __________________________________ Billing frequency: _______________________ Contract is: ⎕ New X Renewal ⎕ Addendum ⎕ Amendment Number of Individuals Served: ___450 students____________________________________ Approved at Site by*: ________________________________________ Date: ______________________ * Signature - FOR CONTRACTS ORIGINATED BY SCHOOL SITE
Departmental Approval**: ____________________________________ Date: ______________________ ** Signature - DISTRICT OFFICE DEPT. SIGNATURE
Contract Created by: _Michael J. Reimer, Ed.D., Ed. Services______ Phone #: __(707) 899-6112_________ Name of SRCS employee AND dept. or school site
Proposed Contract Start Date: __05/01/2025________ Proposed Contract End Date: _7/31/2025__________ Requisition #: __________________________
BUSINESS SERVICES USE ONLY
Verified Receipt of: ⎕ Insurance(s) ⎕ W-9 Form ⎕ HR Clearance, if applicable Funding Source /Funding Category verified: ⎕ YES ⎕ NO Board Approval Date: __________________ Verified by: _____________________________________________________ Date: ______________________ Fiscal Services Authorizer LAST REVISED ON 4-17-23
1 Exhibit A
1. Services . (a) DISTRICT’s Responsibilities and Duties: ● Both organizations will work to promote summer offering and provide outreach strategies for student and
family
participation.
Emphasis
will
be
on
prioritizing
access
and
equity
for
the
district’s
most
underserved
populations.
● As a part of this agreement, both organizations agree to share applicant information with one another.
The
DISTRICT
AND
CONTRACTOR
agree
to
the
following
data
privacy
provisions:
○ The DISTRICT AND CONTRACTOR will use shared applicant information to support the implementation
of
the
Summer,
2025
program
together;
○ The DISTRICT AND CONTRACTOR agree to not lend or sell any shared applicant information
with
any
other
outside
individuals,
contractors
or
organizations;
○ The DISTRICT AND CONTRACTOR will contact one another (Michael Reimer; [email protected] or Joanna Moore; [email protected]) immediately upon learning of any possible data breach. ● The DISTRICT will provide host sites for the summer programming, and provide meals (breakfast, snack
and
lunch
for
all
participating
students).
(b) CONTRACTOR’s Responsibilities and Duties: The CONTRACTOR will provide the following for the summer programming: ● Develop and maintain application platform and share link with SRCS Expanded Learning Department (for
inclusion
in
broader
summer
2025
application
offerings
for
families).
Both
organizations
will
work
to
promote
summer
offering
and
provide
outreach
strategies
for
student
and
family
participation.
Emphasis
will
be
on
prioritizing
access
and
equity
for
the
district’s
most
underserved
populations.
● Adhere to all the data privacy provisions, as listed in section above. ● Provide organization and administration of a summer enrichment camp for a total of 450 students. ● Programming will include enrichment activities from 12:00-5:30 pm at Piner HS from June 16-July 8 (excluding
6/19
&
7/4)
for
~150
students,
and
offerings
at
2 locations
(Albert
Biella
Elementary
School
&
Herbert
Slater
Middle
School)
for
the
Recreation
Sensation
full
day
program
(8:30-4:00)
for
~300
students
(125
students
at
HSMS
and
175
students
at
ABES)
from
June
16-July
24th,
2025.
(excluding
6/19
&
7/4).
All
programs
run
Monday
through
Friday
for
dates
listed
(except
for
noted
holidays).
● Provide teachers and support staff for the program. Assessment & Impact Data SRCS will conduct a participant feedback survey to gauge participation and enjoyment of offering. 2. Term . CONTRACTOR shall commence providing services under this CONTRACT on _May 1st_,
2025,
and
will
continue
through
_July
31st_,
2025,
subject
to
revision
and
renewal
with
BOARD
approval
in
subsequent
years.
Pursuant
to
Education
Code
§17596,
in
no
event
shall
this
CONTRACT
exceed
a
term
of
five
(5)
years.
3. Compensation . DISTRICT agrees to pay CONTRACTOR for services satisfactorily rendered pursuant
to
this
CONTRACT
a
total
fee
not
to
exceed
__Fifty
Six
Thousand
One
Hundred
Seventy__
Dollars
($_
56,170
__).
DISTRICT
shall
pay
CONTRACTOR
according
to
the
following
terms
and
conditions:
2 Upon receipt of invoice. 4. Expected Outcomes (Deliverables) . DISTRICT expects the following outcomes from the services
performed
by
CONTRACTOR
pursuant
to
this
CONTRACT
(What
was
the
positive
impact
on
the
students?
How
will/is
it
measured?):
[Develop metrics – Describe the metrics to be used to measure the effectiveness of services. Indicate benchmark metrics as well as the goal by the end of the contract. Data to be gathered by the CONTRACTOR and provided to the DISTRICT] ● Serve 450 K-8 students & their families with summer enrichment and sports programming, as detailed above. ● SRCS will conduct a participant feedback survey to gauge participation and enjoyment of offering. 5. Alignment with DISTRICT Strategic Plan. This CONTRACT supports the following Strategic Plan
Goals
(check
all
that
apply):
Board Strategic Priorities X Priority 1- Life Ready Learners X Priority 2- Whole Person Focus X Priority 3- High Quality Staff X Priority 4- Teaching and Learning Environment and Resources X Priority 5- Equity and Excellence X Priority 6- Family Engagement and Community Partnerships Priority 7- Sustainable Funding 6. Expenses . Except as set forth herein, DISTRICT shall not be liable to CONTRACTOR for any costs
or
expenses
paid
or
incurred
by
CONTRACTOR
in
performing
services
for
DISTRICT.
7. Independent Contractor . CONTRACTOR, in the performance of this CONTRACT, shall be and act
as
an
independent
contractor.
CONTRACTOR
understands
and
agrees
that
he/she
and
all
of
his/her
employees
shall
not
be
considered
officers,
employees
or
agents
of
the
DISTRICT,
and
are
not
entitled
to
benefits
of
any
kind
or
nature
normally
provided
employees
of
the
DISTRICT
and/or
to
which
DISTRICT’S
employees
are
normally
entitled,
including,
but
not
limited
to,
State
Unemployment
Compensation,
Workers’
Compensation,
Health
and
Welfare
Benefits,
Paid
Vacation,
Retirement
Program
Participation,
or
any
other
employee
benefits.
CONTRACTOR
assumes
the
full
responsibility
for
the
acts
and/or
omissions
of
his/her
employees
or
agents
as
they
relate
to
the
services
to
be
provided
under
this
CONTRACT.
CONTRACTOR
shall
assume
full
responsibility
for
payment
of
all
federal,
state,
and
local
taxes
or
contributions,
including
unemployment
insurance,
social
security,
and
income
taxes
with
respect
to
CONTRACTOR
and
CONTRACTOR’S
employees.
8. Materials . CONTRACTOR shall furnish, at his/her own expense, all labor, materials, equipment,
supplies
and
other
items
necessary
to
complete
the
services
to
be
provided
pursuant
to
this
CONTRACT.
CONTRACTOR’S
services
will
be
performed,
findings
obtained,
reports
and
recommendations
prepared
in
accordance
with
generally
and
currently
accepted
principles
and
practices
of
his/her
profession.
3 9. Taxes . Federal Internal Revenue Service’s regulations require that school districts report all payments
to
individuals
for
CONTRACTOR
services.
CONTRACTOR
agrees
to
file
federal
and
state
tax
returns
and
pay
all
applicable
state
and
federal
taxes
on
amounts
paid
pursuant
to
this
CONTRACT.
In
the
event
DISTRICT
is
audited
for
compliance
regarding
any
applicable
taxes,
CONTRACTOR
agrees
to
furnish
DISTRICT
with
proof
of
payment
of
taxes
on
these
earnings.
10. Mutual Indemnification: Each party shall indemnify, defend, protect, hold harmless, and release the
other,
its
officers,
agents,
and
employees,
from
and
against
any
and
all
claims,
loss,
administrative
proceedings,
regulatory
proceedings,
damages,
causes
of
action,
liability,
costs
or
expenses
to
the
extent
arising
from
or
in
connection
with,
or
caused
by
any
negligent
act
or
omission
of
such
indemnifying
party.
This
indemnification
obligation
shall
not
be
limited
in
any
way
by
any
limitation
on
the
amount
or
type
of
damages
or
compensation
payable
to
or
for
the
indemnifying
party
under
workers’
compensation
acts,
disability
benefit
acts,
or
other
employee
benefit
acts.
11. Insurance: With respect to the performance of work under this CONTRACT, CONTRACTOR shall
maintain
and
shall
require
all
of
its
subcontractors,
if
any,
to
maintain
insurance
as
indicated
below:
(a) Worker's compensation insurance with statutory limits as required by the Labor Code or the
State
of
California.
The
policy
shall
be
endorsed
with
the
following
specific
language:
“This
policy
shall
not
be
canceled
or
materially
changed
without
first
giving
thirty
(30)
days
prior
written
notice
to
the
DISTRICT”.
(b) Commercial or Comprehensive General Liability insurance covering bodily injury and property
damage
using
an
occurrence
policy
form,
in
an
amount
no
less
than
$1,000,000
per
occurrence,
$2,000,000
aggregate.
Such
insurance
shall
include,
but
not
be
limited
to
premises
and
operations
liability,
independent
CONTRACTOR’s
liability,
and
personal
injury
liability.
(a) Automobile liability insurance covering bodily injury and property damage in an amount
no
less
than
$1,000,000
combined
single
limit
for
each
occurrence.
Such
insurance
shall
include
coverage
for
owned,
hired,
and
non-owned
vehicles.
(b) Each such comprehensive or commercial general liability and automobile liability insurance
policy
shall
be
endorsed
with
the
following
specific
language:
(1) DISTRICT, its officers and employees, is named as additional insured for all liability
arising
out
of
the
operations
by
or
on
behalf
of
the
named
insured
in
the
performance
of
this
CONTRACT.
(2) The inclusion of more than one insured shall not operate to impair the rights of one
insured
against
another
insured,
and
the
coverage
afforded
shall
apply
as
though
separate
policies
had
been
issued
to
each
insured,
but
the
inclusion
of
more
than
one
insured
shall
not
operate
to
increase
the
limits
of
the
company's
liability.
(3) The insurance provided herein is primary coverage to DISTRICT with respect to any
insurance
or
self-insurance
programs
maintained
by
DISTRICT
and
no
insurance
held
or
owned
by
DISTRICT
shall
be
called
upon
to
contribute
to
a
loss.
(4) This policy shall not be canceled or materially changed without first giving thirty
(30)
days
prior
written
notice
to
DISTRICT.
4 (e) Sexual Abuse and Molestation coverage in an amount no less than $1,000,000 per occurrence,
with
an
annual
aggregate
of
$2,000,000,
endorsed
with
the
following
specific
language:
“This
policy
shall
not
be
canceled
or
materially
changed
without
first
giving
thirty
(30)
days
prior
written
notice
to
DISTRICT.”
[Required
if
Contractor
will
be
directly
supervising
children]
(f) Professional Liability (Errors and Omissions) Insurance for all activities of the
CONTRACTOR
arising
out
of
or
in
connection
with
this
CONTRACT
is
an
amount
no
less
than
$1,000,000
combined
single
limit
for
each
occurrence
endorsed
with
the
following
specific
language:
“This
policy
shall
not
be
canceled
or
materially
changed
without
first
giving
thirty
(30)
days
prior
written
notice
to
DISTRICT
.”
[Required
if
Professional
Services
is
checked
on
first
page]
(g) Documentation : The following documentation shall be submitted to the DISTRICT: (1) Properly executed certificates of insurance clearly evidencing all coverages, limits,
and
endorsements
required
above.
The
certificates
shall
be
submitted
prior
to
commencement
of
services
under
this
CONTRACT.
(2) Signed copies of the specified endorsements for each policy. Said endorsement copies
shall
be
submitted
within
thirty
(30)
days
of
execution
of
this
CONTRACT.
(3) Upon DISTRICT’S written request, certified copies of insurance policies. Such policy
copies
shall
be
submitted
within
thirty
(30)
days
of
DISTRICT’S
request.
(h) Policy Obligations : CONTRACTOR’S indemnity and other obligations shall not be limited
by
the
foregoing
insurance
requirements.
(i) Material Breach : If CONTRACTOR, for any reason, fails to maintain insurance coverage,
which
is
required
pursuant
to
this
CONTRACT;
the
same
shall
be
deemed
a
material
breach
of
contract.
DISTRICT,
at
its
sole
option,
may
terminate
this
CONTRACT
and
obtain
damages
from
the
CONTRACTOR
resulting
from
the
breach.
Alternatively,
DISTRICT
may
purchase
such
required
insurance
coverage,
and
without
further
notice
to
CONTRACTOR,
County
may
deduct
from
sums
due
to
CONTRACTOR
any
premium
costs
advanced
by
DISTRICT
for
such
insurance.
These
remedies
shall
be
in
addition
to
any
other
remedies
available
to
DISTRICT.
12. Termination: (a) DISTRICT may terminate this CONTRACT without cause by giving thirty (30) calendar
days
written
notice
to
CONTRACTOR.
In
the
event
DISTRICT
elects
to
terminate
the
CONTRACT
without
cause,
it
shall
pay
CONTRACTOR
for
services
satisfactorily
rendered
to
such
date.
(b) If either party fails to perform any of its obligations hereunder, within the time and in the
manner
hereunder
provided
or
otherwise
violates
any
of
the
terms
of
the
CONTRACT,
either
party
may
immediately
terminate
this
CONTRACT
by
giving
written
notice
of
such
termination,
stating
the
reason
for
such
termination.
In
such
event,
CONTRACTOR
shall
be
entitled
to
receive
payment
for
all
services
satisfactorily
rendered,
provided,
however,
that
there
shall
be
deducted
from
such
amount
the
amount
of
liquidated
damages,
if
any,
sustained
by
DISTRICT
by
virtue
of
any
breach
of
the
CONTRACT
by
CONTRACTOR.
13. Fingerprints . The DISTRICT has considered the totality of the services to be provided under this
CONTRACT
and
has
determined
that
CONTRACTOR
and
CONTRACTOR’S
employees
are
subject
to
the
fingerprinting
requirements
of
Education
Code
section
45125.1.
CONTRACTOR
shall
submit
fingerprints
5 for review by the Department of Justice and authorize DISTRICT to receive subsequent arrest and conviction notifications.
14. Confidentiality . CONTRACTOR acknowledges the protections afforded to student health and related
information
under
regulations
adopted
pursuant
to
the
Health
Insurance
Portability
and
Accountability
Act
of
1996
(HIPAA),
student
records
under
the
Family
Educational
Rights
and
privacy
Act
(FERPA),
and
under
provisions
of
state
law
and
DISTRICT
policy
relating
to
privacy.
CONTRACTOR
shall
ensure
that
all
activities
undertaken
pursuant
to
this
CONTRACT
comply
with
these
requirements.
15. Ownership of Work Product : DISTRICT shall be the owner of and shall be entitled to immediate
possession
of
accurate
reproducible
copies
of
any
work
product
gathered
or
computed
by
CONTRACTOR
prior
to
termination
of
this
CONTRACT
by
DISTRICT
or
upon
completion
of
the
work
pursuant
to
this
CONTRACT.
16. Assignment. The obligations of the CONTRACTOR pursuant to this CONTRACT shall be performed
solely
by
CONTRACTOR
and
shall
not
be
assigned
or
transferred
by
the
CONTRACTOR
to
any
third
party
or
employee/agent
of
CONTRACTOR
without
the
DISTRICT’S
prior
written
consent.
17. Compliance with Applicable Laws . The services completed herein must meet the approval of the
DISTRICT
and
shall
be
subject
to
the
DISTRICT’S
general
right
of
inspection
to
secure
the
satisfactory
completion
thereof.
CONTRACTOR
agrees
to
comply
with
all
federal,
state,
and
local
laws,
rules,
regulations,
and
ordinances
that
are
now
or
may
in
the
future
become
applicable
to
CONTRACTOR,
CONTRACTOR’S
business,
equipment,
and
personnel
engaged
in
operations
covered
by
this
CONTRACT
or
accruing
out
of
the
performance
of
such
operations.
18. Permits/Licenses . CONTRACTOR shall secure and maintain in force such permits and licenses as
are
required
by
law
in
connection
with
the
furnishing
of
services
pursuant
to
this
CONTRACT.
19. Entire CONTRACT/Amendment . This CONTRACT and any attachments constitute the entire
CONTRACT
among
the
parties
to
it
and
supersede
any
prior
or
contemporaneous
understanding
or
CONTRACT
with
respect
to
the
services
contemplated,
and
may
be
amended
only
by
a
written
amendment
executed
by
both
parties.
Should
the
CONTRACT
terms
conflict
with
any
amendments
attached
hereto,
this
CONTRACT
shall
govern
.
20. Notice . All notices or demands to be given under this CONTRACT by either to the other shall be
in
writing
and
given
either
by
(a)
personal
service
or
(b)
by
postage
prepaid
U.S.
Mail,
registered
or
certified,
return
receipt
requested.
Service
of
notice
or
demand
shall
be
considered
given
when
received
if
personally
served
or,
if
mailed,
on
the
second
day
after
deposited
at
any
U.S.
Post
Office.
The
address
to
which
either
party
may
give
notices
or
demands
may
be
changed
by
written
notice
given
in
accordance
with
the
notice
provisions
of
this
section.
At
the
date
of
this
CONTRACT,
the
addresses
of
the
parties
are
as
follows:
DISTRICT: CONTRACTOR:
Santa Rosa City Schools Name: Joanna Moore
211 Ridgway Ave Street:415 Steele Lane
Santa Rosa, CA 95401 City/State/Zip: Santa Rosa California 95403 707-890-3800 Phone: 707-543-4359 [email protected] Email: [email protected] 6
21. Nondiscrimination. CONTRACTOR shall comply with all applicable federal, state, and local laws,
rules
and
regulations
in
regard
to
nondiscrimination
in
employment
because
of
race,
color,
ancestry,
national
origin,
religion,
sex,
marital
status,
age,
medical
condition,
handicap,
or
other
prohibited
basis.
All
nondiscrimination
rules
or
regulations
required
by
law
to
be
included
in
this
CONTRACT
are
incorporated
by
this
reference.
22. Extra (Changed) Work. Only the Superintendent may authorize extra (and/or changed) work, which
shall
be
in
writing
and
thereafter
ratified
by
the
Board.
The
parties
expressly
recognize
that
DISTRICT
and
DISTRICT
personnel
are
without
authorization
either
to
order
extra
(and/or
changed)
work
or
to
waive
contract
requirements.
Failure
of
the
CONTRACTOR
to
secure
proper
authorization
for
extra
work
shall
constitute
a
waiver
of
any
and
all
right
to
adjustment
in
the
contract
price
or
contract
time
due
to
such
unauthorized
extra
work
and
the
CONTRACTOR
thereafter
shall
be
entitled
to
no
compensation
whatsoever
for
the
performance
of
such
work.
23. Conflict of Interest. CONTRACTOR represents that it presently has no interest, which would conflict
in
any
manner
or
degree
with
the
performance
of
services
contemplated
by
this
CONTRACT.
CONTRACTOR
further
represents
that
in
the
performance
of
this
CONTRACT,
no
person
having
such
interest
will
be
employed.
If
CONTRACTOR
participates
in
the
planning,
development,
or
negotiation
of
a
contract
for
the
District,
CONTRACTOR
may
not
subsequently
acquire
a
financial
interest
in
that
contract
in
violation
of
Government
Code
section
1090.
24. Severability . If any term, condition, or provision of this CONTRACT is held by a court of competent
jurisdiction
to
be
invalid,
void,
or
unenforceable,
the
remaining
provisions
will
nevertheless
continue
in
full
force
and
effect,
and
shall
not
be
affected,
impaired
or
invalidated
in
any
way.
25. Governing Law . The terms and conditions of this CONTRACT shall be governed by the laws of
the
State
of
California
with
venue
in
Sonoma
County,
California,
and
no
other
place.
THIS CONTRACT IS ENTERED INTO THIS ____ DAY OF ___________, 2025__.
DISTRICT AUTHORIZED SIGNER or CONTRACTOR Signature: ______________________________ Signature: ____________________________________ Lisa August ______________ Print Name: Maraskeshia Smith Associate Superintendent Title: City Manager [email protected] Email: [email protected] 707-890-3800 x80201 Phone: 707-543-3010 7