City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
MAY 6, 2025
12:00 P.M. - STUDY SESSION
4:00 P.M. - REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE OBSERVED).
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/84471867952, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 844 7186 7952;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at
[email protected] by 5:00 p.m. the Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 6, 2025City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 6, 2025City Council
speak during this time will be allowed to make public comment under Agenda Item 18.
12:00 P.M.
1. CALL TO ORDER AND ROLL CALL
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
4. STUDY SESSION
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4.1 REVIEW OF FISCAL YEAR 2025-26 OPERATIONS AND
MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM
BUDGET
It is recommended by the City Manager and Finance Department that the City Council hold a Study Session intended to provide City Council the opportunity to receive information and ask questions related to the City’s overall financial stability and the proposed Fiscal Year (FY) 2025-26 Operations and Maintenance Budget and the Capital Improvement Program budget. This item is provided for Council’s information, and no action is required.
Day 1, May 6:
City Attorney
City Council
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 6, 2025City Council
City Manager
Communications and Intergovernmental Relations
Human Resources
Finance
Non-Departmental
Information Technology
Housing and Community Services
Fire Department
Police Department
Day 2, May 7:
Planning and Economic Development
Recreation and Parks
Transportation and Public Works
Santa Rosa Water
Capital Improvement Program
Staff Report
Presentation Full (Uploaded 05-01-2025)
Presentation Day 1 (Uploaded 05-01-2025)
Presentation Day 2 (Uploaded 05-01-2025)
Late Correspondence (Uploaded 05-06-2025)
Presentation Day 2 - Morning (Uploaded 05-08-2025)
Presentation Day 2 - Afternoon (Uploaded 05-08-2025)
Late Correspondence (Uploaded 05-08-2025)
Attachments:
PUBLIC COMMENT WILL BE TAKEN ON THIS ITEM ON WEDNESDAY, MAY 7, 2025, AFTER ALL DEPARTMENTS HAVE MADE THEIR PRESENTATIONS.
RECESS THE STUDY SESSION TO WEDNESDAY, MAY 7, 2025, AT 9:00 A.M.
AND RECONVENE TO THE COUNCIL'S REGULAR SESSION.
4:00 P.M.
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 6, 2025City Council
7. PROCLAMATIONS/PRESENTATIONS
7.1 PROCLAMATION - AFFORDABLE HOUSING MONTH
ProclamationAttachments:
7.2 PROCLAMATION - BIKE TO WORK MONTH AND DAY
ProclamationAttachments:
8. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8.1 COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. No action will be taken except for possible direction to staff.
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
11.1.1 Council Subcommittee Reports
11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
11.1.4 Association of Bay Area Governments (ABAG)
11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 6, 2025City Council
11.1.6 Sonoma Clean Power Authority (SCPA)
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
11.1.8 Groundwater Sustainability Agency (GSA)
11.1.9 Sonoma County Homeless Coalition
11.1.10 Renewal Enterprise District (RED)
11.1.11 Public Safety Subcommittee
11.1.12 Other
11.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS
11.2.1 CHAIRPERSON APPOINTMENTS FOR BOARDS, COMMISSIONS,
AND COMMITTEES
Mayor will announce Chairperson for the Design Review and Preservation Board and recommends that the Council, by motion, approve selection.
Attachment 1 - Council Policy 000-06Attachments:
11.3 COUNCIL TO PROVIDE DIRECTION ON POSSIBLE LETTER OF SUPPORT ON HR 2269
11.3.1 LETTER OF SUPPORT FOR H.R. 2269
The City Council may provide direction to Mayor Stapp regarding signing the attached letter of support of recent initiatives set forth in H.R. 2269 WIPPES Act - Wastewater Infrastructure Pollution Prevention and Environmental Safety.
Letter of Support - HR 2269Attachments:
12. APPROVAL OF MINUTES
12.1 April 1, 2025, Regular Meeting Minutes.
Draft MinutesAttachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 6, 2025City Council
12.2 April 15, 2025, Regular Meeting Minutes.
Draft MinutesAttachments:
13. CONSENT ITEMS
13.1 MOTION - CONTRACT AWARD - B STREET AND THIRD STREET
RIGHT HAND TURN POCKET IMPROVEMENTS
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02408, B Street and Third Street Right Hand Turn Pocket Improvements (“Project”), in the amount of $738,076 to the lowest responsible bidder, Argonaut Constructors, Inc. of Santa Rosa, California, approve a 15% contract contingency, and authorize a total contract amount of $848,787.40.
Staff Report
Attachment 1 - Location Map
Attachment 2 - Summary of Bids
Attachments:
13.2 RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE
ORDER FOR THE PURCHASE OF TOYOTA TACOMA SR PICKUPS
UTILIZING THE PRICING FROM CALIFORNIA STATEWIDE FLEET
VEHICLE CONTRACT
RECOMMENDATION: It is recommended by the Fleet Maintenance Division of the Transportation and Public Works Department that the Council, by resolution, approve the use of the pricing from California Department of General Services Statewide Fleet Vehicle Contract 1-22-23-20C and issue a Purchase Order to purchase ten (10) Toyota Tacoma SR pickups for an amount not to exceed $383,209.20 to Cappo Management XXXIV, Inc. dba Freeway Toyota of Hanford, California.
This purchase will replace existing vehicles used in Santa Rosa Water that have met fleet replacement requirements.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 6, 2025City Council
Staff Report
Attachment 1- Contract User Instructions
Attachment 2 - Contract Pricing
Attachment 3- Contract Bid Specification
Attachment 4 - Vendor Pricing
Resolution
Attachments:
13.3 RESOLUTION - CALIFORNIA HYBRID AND ZERO-EMISSION TRUCK
AND BUS VOUCHER INCENTIVE PROJECT APPLICATIONS
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) authorize the Director of Transportation and Public Works or designee to execute and file required assurances and any other documents necessary enabling bus manufacturers to submit funding voucher applications for the California Hybrid and Zero-Emission Truck and Bus Voucher Incentive Project for transit bus vouchers to be applied towards the City of Santa Rosa’s battery electric transit bus purchases; and 2) authorize the Chief Financial Officer to increase appropriations equal to the portion of any issued vouchers.
Staff Report
Resolution
Attachments:
13.4 RESOLUTION - DECLARATION OF 0 COFFEY LANE, APN
058-033-014 AS SURPLUS
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) supersede and replace Resolution No. 2023-205 and declare, pursuant to Government Code Section 54221, certain City-owned parcel located at 0 Coffey Lane, APN 058-033-014 (“Property”) as surplus; and 2) authorize the City Manager or their designee to take all necessary action to fully comply with the Surplus Land Act (“SLA”), as applicable.
Staff Report
Resolution
Attachments:
13.5 RESOLUTION - APPROVAL OF MEMORANDUM OF
UNDERSTANDING WITH THE COUNTY OF SONOMA PROBATION
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 6, 2025City Council
DEPARTMENT FOR EXTENSION OF THE VIOLENCE PREVENTION
PARTNERSHIP’S GUIDING PEOPLE SUCCESSFULLY PROGRAM
RECOMMENDATION: It is recommended by the Recreation and Parks Department, Violence Prevention Partnership, that the Council, by resolution: 1) approve the Memorandum of Understanding with the County of Sonoma Probation Department for extension of the Santa Rosa Violence Prevention Partnership’s Guiding People Successfully Program through June 30, 2028; 2) authorize the City Manager or designee to approve and execute any amendments thereto, subject to approval as to form by the City Attorney; 3) increase appropriations to the amount of $160,000 per fiscal year, totaling $480,000; and 4) approve a limited term 1.0 Community Outreach Specialist for the term of July 1, 2025 through June 30, 2028.
Staff Report
Resolution
Exhibit A - Memorandum of Understanding
Attachments:
13.6 RESOLUTION - ACCEPT GRANT OF PUBLIC SANITARY SEWER EASEMENT OVER PUBLIC SEWER MAIN AT 5107 MIDDLEBROOK
COURT AND APPROVE SUMMARY VACATION OF EXISTING
PUBLIC SANITARY SEWER EASEMENT
RECOMMENDATION: It is recommended by the Water Department and Real Estate Services that the Council, by two separate resolutions: 1) accept the grant of a 2,216 square foot public sanitary sewer easement over the area of an existing sewer main; 2) approve the summary vacation of approximately 2,218 square feet of public sanitary sewer easement where no utilities exist; and 3) authorize the Assistant City Manager to execute necessary documents to effectuate same, in order to reflect the actual location of the sewer main on the property commonly known as 5107 Middlebrook Court.
Staff Report
Resolution 1
Exhibits A and B
Resolution 2
Exhibits A and B
Attachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 6, 2025City Council
14. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 18.
15. REPORT ITEMS - NONE.
16. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
16.1 PUBLIC HEARING - BENNETT VALLEY GOLF COURSE FEES
BACKGROUND: The purpose of this Public Hearing is to provide an update regarding the proposed two (2) year revised fees for the Bennett Valley Golf Course (BVGC) Enterprise and for Council approval by resolution of the revised fees, effective on July 1, 2025 - June 30, 2027.
The Public Hearing provides citywide notification allowing members of the public to provide input as part of the City Council’s consideration of the fees.
RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council: 1) hold a Public Hearing to discuss increasing golf fees; and 2) by resolution, approve revised Bennett Valley Golf Course Fees to supersede and replace the Bennett Valley Golf Course Fees and requirements set forth in Resolution No.
RES-2024-062, effective on July 1, 2025, for the Bennett Valley Golf Course.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 6, 2025City Council
Staff Report
Attachment 1 - RES-2024-062
Attachment 2 - Golf Fee Comparison
Resolution
Exhibit A - BVGC Fees
Presentation
Correspondence
Public Hearing Notice
Attachments:
17. WRITTEN COMMUNICATIONS
17.1 LEGISLATIVE UPDATE
· State Bill - Support Letter for SB 454 (McNerney): Local government: State Water Resources Control Board: PFAS
Mitigation Program. Provided for information.
· State Bill - Support Letter for AB 237 (Patel): An act to add Section 422.3 to the Penal Code, relating to crimes.
Provided for information.
· State Bill - Support Letter for AB 60 (Papan): An act to amend Section 108980 of the Health and Safety Code,
relating to public health. Provided for information.
· State Bill - Support Letter for AB 532 (Ransom): Water rate assistance program. Provided for information.
· State Bill - Opposition Letter for SB 601 (Allen): Water:
waste discharge. Provided for information
· State Bill - Opposition Letter for AB 933 (Farías): Organized residential camps: organized day camps. Provided for
information.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 6, 2025City Council
Legislative Memo
SB 454 Letter of Support - City of Santa Rosa
SB 454 Bill Text
AB 237 Letter of Support - City of Santa Rosa
AB 237 Bill Text
AB 60 Support Letter - City of Santa Rosa
AB 60 Bill Text
AB 532 Support Letter - City of Santa Rosa
AB 532 Bill Text
SB 601 Letter of Opposition - City of Santa Rosa
SB 601 Bill Text
AB 933 Letter of Opposition - City of Santa Rosa
AB 933 Bill Text
Attachments:
18. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 14. Each speaker will be allowed up to three minutes.
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
20. ADJOURNMENT OF MEETING
21. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
21.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 6, 2025City Council
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.