Agenda Item #13.1
For Council Meeting of: May 13, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DAN HENNESSEY, DIRECTOR, TRANSPORTATION AND PUBLIC WORKS DEPARTMENT SUBJECT: CONTRACT AWARD – GARAGE HOIST PURCHASE AND INSTALLATION AGENDA ACTION: MOTION
RECOMMENDATION
It is recommended by the Transportation and Public Works Department that the Council, by motion: 1) award Contract Number C02354, Garage Hoist Purchase and Installation, in the amount of $1,593,000 to the lowest responsible bidder, Power Builders Inc. of El Granada, California, approve a 15% contract contingency, and authorize a total contract amount of $1,831,950; and 2) authorize the appropriation of $323,950 of 1710 Equipment Repair Fund balance to JL 17051 FY24-25 budget for the award.
EXECUTIVE SUMMARY
This motion will award a contract to Power Builders Inc. of El Granada, California, approving a 15% contract contingency and authorizing a total contract amount of $1,831,950 for the Garage Hoist Purchase and Installation project (Project), including the base bid and completion of Additive Alternates 1 and 2. It also fully funds the project from Equipment Repair Fund reserves.
BACKGROUND
The Project is located at 55 Stony Point Road, Santa Rosa, California, and specifically within the Fleet Maintenance facility building in the Municipal Service Center campus. The Project will involve installing two (2) in-ground vehicle lifts, and two (2) additional above ground hoists with half-scissor platform lift system under the proposed Additive Alternates 1 and 2.
PRIOR CITY COUNCIL REVIEW
On April 9, 2024, the City Council, by resolution, amended the Fiscal Year (FY) 2023-24 adopted budget by increasing appropriations to fund one-time projects, including the In-ground Vehicle Lifts – Fleet Building.
ANALYSIS
1. The project was advertised on February 28, 2025, and bids were received on April 1, 2025. A total of three (3) bids were received, ranging from $1,211,298.40 to $2,056,575. The low bid was 18% under the Engineer’s Estimate. However, the low bid was rejected since the contractor does not possess the specified contractor’s license classification, as verified on April 2, 2025, by the Contractor’s State License Board. The second lowest bid is 7.82% over the Engineer’s Estimate.
2. The second lowest bidder, Power Builders Inc., possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
3. Construction is anticipated to begin in approximately June 2025. The length of the contract is 80 working days. The work is phased to aim for two operational lifts as early as 40 working days from the start of construction.
4. The Public Participation Plan is not required per the approval of the Transportation and Public Works Marketing and Outreach Coordinator. Internal communication within the Municipal Service Center will be coordinated by Capital Projects.
This project is critical for the safety and productivity of the City’s garage support services. The existing lifts are not operational, and the efficiency of the services provided by the garage is critically low. Additionally, there is a higher risk to the staff due to the temporary solutions which have been implemented pending replacement of the lifts.
FISCAL IMPACT
Funding for this project has been appropriated to Account Number 17051 under one-time funding of the Fiscal Year 2023-2024 General Fund, in addition to interfund revenue and Transit TDA funds.
Funding for this project comes from the following sources:
Resolution 2024-047 provided $932,000 from the General Fund Santa Rosa Transit Division provided $288,000 which will reimbursed to the City through a Transportation Development Act grant Santa Rosa Water provided $288,000.
The remaining $323,950 comes from Fund 1710 (Equipment Repair Fund) Claim on Cash reserves. The current Claim on Cash is $3,125,439.83.
The General Fund money will be spent last and any remaining funds upon project completion will be turned back to the General Fund. These funds also covered staff costs and permitting costs.
ENVIRONMENTAL IMPACT
Pursuant to CEQA Guidelines Section 15378, the recommended action is not a “project” subject to the California Environmental Quality Act (CEQA) because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. In the alternative, the proposed action is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the project may have a significant effect on the environment.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 – Summary of Bids
PRESENTERS
Jose Mederos, Assistant Engineer
Lisa Welsh, Supervising Engineer
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