RESOLUTION NO. RES-2025-095
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AMENDMENT NO. 2 TO MINNESOTA NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO) MASTER AGREEMENT 23026 FOR THE CONTINUED PURCHASE OF COMPUTER AND SERVER EQUIPMENT FROM DELL MARKETING, L.P. AND AUTHORIZING THE CONTINUED USE OF AGREEMENT NO. 23026 THROUGH JUNE 30, 2028 IN AN AMOUNT NOT TO EXCEED $2,100,000 WHEREAS, the Information Technology Department purchases and supports approximately 2,000 PCs, laptops, and tablets for city staff use, as well as servers, and has designed a selection, purchasing and deployment process optimized for efficiency and cost management; and WHEREAS, the City standardized on Dell equipment in 2007, and has most recently been procuring Dell equipment through the National Association of State Procurement Officials (NASPO) Minnesota Master Agreement No. 23004; and WHEREAS, the Information Technology Department last went to Council on August 8, 2023, for approval to continue purchasing equipment through June 30, 2025; and WHEREAS, the Minnesota National Association of State Procurement Officials (NASPO) Master Agreement 23004 was set to expire on that same date; and WHEREAS, effective July 1, 2025, the NASPO Master Agreement 23004 has been extended through June 30, 2026, with additional extension options through June 30, 2028; and WHEREAS, the Information Technology Department recommends Council approve the continued use of Agreement No. 23004 for procurement of Dell products; and WHEREAS, the NASPO cooperative agreement for Computer Equipment, Peripherals & Related Services and California Participating Addendum require purchase orders (POs) be provided as part of its ordering process.
NOW, THEREFORE, BE IT RESOLVED that the Council approves Amendment No. 2 to NASPO Master Agreement 23026, in substantially the same form as Exhibit A to the resolution, subject to approval as to form by the City Attorney, for continued purchase of Dell computers, monitors and server equipment from Dell Marketing L.P. , in an amount not to exceed $2,100,000 for 3 years beginning July 1, 2025 through June 30, 2028. / / /
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BE IT FURTHER RESOLVED that the Council authorizes the Purchasing Agent to continue issuing Purchase Orders to purchase computer equipment from Dell Marketing, L.P., under the terms of the NASPO cooperative purchase agreement and the California Participating Addendum, and in conformance with this resolution.
IN COUNCIL DULY PASSED this 3rd day of June, 2025.
AYES: (6) Mayor Stapp, Vice Mayor Alvarez, Council Members Bañuelos, Fleming, MacDonald, Rogers NOES: (0)
ABSENT: (1) Council Member Okrepkie
ABSTAIN: (0)
RECUSE: (0)
ATTEST: _________________________ APPROVED: ______________________________ Deputy City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A - Amendment No. 2 to NASPO Master Agreement 23026 Reso. No. RES-2025-095
Resolution Template.doc