FY 2025-26 Budget Adoption
Public Hearing
JUNE 17, 2025
ALAN ALTON, CHIEF FINANCIAL OFFICER
VERONICA CONNER, BUDGET MANAGER
Chief Financial Officer’s
Comments
PROPOSED BUDGET FY 2025 -26
Homeless Services
Budget Reductions
PROPOSED BUDGET FY 2025 -26
Housing & Community Services
Budget Reductions
4 Budget Reduction Description Amount
Homeless Services Program Reductions (General Fund Transfer Out – not included in May 6 & 7 Study Session) ($1,410,000) Housing & Community Services General Fund Professional
Services Contracts (included in May 6 & 7 Study Session) ($161,000) Total Department Reductions ($1,571,000)
FY 2025-26 Homeless Services
(in millions)
5 Fund Type: 2024-25
Adopted Budget
2025-26
Proposed Budget
$
Change
%
Change
Homeless Services $3.4 $4.1 $0.7 19.4%
➢2025-26 - $1.6M in Federal ARPA funding no longer available, causing net increase of fund.
General Fund
Budget Reductions
PROPOSED BUDGET FY 2025 -26
General Fund Budget Reductions
Changes from Study Session
7 Description Amount
Removed Furlough Estimate $1,379,600
Removed Fire Station Black Out 4-0 Truck Company $3,582,000 Reduced 2.0 FTE Firefighters ($450,000)
Reduced 1.0 FTE Deputy Fire Chief ($380,000)
Reduced Fire Department Services & Supplies ($45,000)
City Attorney COLA ($12,000)
Additional Recreation Revenue ($110,000)
Reduced 1.0 FTE Facilities Attendant in Recreation ($80,000) Reduced 1.6 FTE Recreation Specialist in Recreation ($140,000) General Fund Budget Reductions
Changes From Study Session
8 Description Amount
Reduced Temp Staffing hours in Recreation ($36,000)
Reduced 1.0 FTE DEI & EEO Officer ($207,000)
Reduced 1.0 FTE Human Resources Technician ($110,000)
Reduced 1.0 FTE Officer ($291,000)
Storm Water Enterprise Fund Charges ($17,000)
Forgo Equity Compensation for Exec Staff ($138,000)
General Fund Deficit Increase since May Study Session $2,945,600 Total General Fund Budget Reductions
9* Departments met 8% target
Dept 2025-26 Proposed
Budget 8% Target January 2025
Reductions
Proposed
Reductions
City Manager * 3,163,274 253,062 359,900 485,000 City Attorney 4,593,236 367,459 2,500 305,550 Human Resources * 4,642,756 371,420 202,435 317,000 Finance * 8,003,655 640,292 10,000 1,744,902 Fire Department 55,866,080 4,469,286 900,000 1,227,000 Planning & Econ Development * 17,503,262 1,400,261 457,590 1,052,600 Recreation & Parks 17,120,134 1,369,611 375,000 916,000 Transportation & Public Works 25,753,151 2,060,252 1,191,605 703,000 Housing & Community Services * 4,900,280 392,022 8,000 1,571,000 Police Department 77,779,139 6,222,331 160,502 3,135,500 Santa Rosa Water 745,209 59,617 40,000 17,000 Comms & Intergovt. Relations * 1,819,748 145,580 211,368 233,000 Executive Compensation 138,000
Total 221,889,924 17,751,194 3,918,900 11,845,552 Changes from Study Session –
Other Funds
➢Santa Rosa Water eliminated 7.0 vacant FTEs and added 11.0 FTEs in a re-organization of the Subregional and Local
Wastewater enterprise funds, increasing expenditures by approximately $770K, and included in the current rate model ➢Housing Authority increased revenue and expenditures by $125K due to updated allocations from the Department of Housing & Urban Development
10 Changes from Study Session –
General Fund
➢Eliminated 0.5 FTE vacant Limited Term Community
Outreach Specialist in Graffiti Abatement ($73K); will fund additional time for 1.0 FTE Limited Term Housing &
Community Services Technician in Graffiti Abatement.
11 Citywide Budget Overview
PROPOSED BUDGET FY 2025 -26
13 Fund Type
2024-25
Adopted
Budget
2025-26
Proposed
Budget
$
Change
%
Change
General Fund $213.0 $215.1 $2.1 1.0%
Enterprise Funds 187.0 200.0 13.0 7.0%
Special Revenue Funds 34.0 44.3 10.3 30.3%
Other Funds 5.3 0.5 (4.8) (90.6%)
Housing Authority 49.2 54.0 4.8 9.8%
Successor Agency to RDA 3.3 3.0 (0.3) (9.1%)
Total $491.8 $516.9 $25.1 5.1%
FY 2025-26 Citywide
Revenues by Fund (in millions)
14 Fund Type
2024-25
Adopted
Budget
2025-26
Proposed
Budget
$
Change
%
Change
General Fund $220.2 $216.5 ($3.7) (1.7%)
Enterprise (Operating) 158.3 171.8 13.5 8.5%
Enterprise (CIP) 24.6 45.2 20.6 83.9%
Non-Enterprise (CIP) 26.0 30.8 4.8 18.4%
Special Revenue 19.5 28.6 9.1 46.6%
Other Funds 5.3 1.2 (4.1) (77.2%)
Housing Authority 51.6 56.7 5.1 10.0%
Successor Agency to RDA 3.3 3.0 (0.3) (8.2%)
Total $508.8 $553.8 $45.0 8.9%
Operations (net of CIP) $458.2 $477.8 $19.6 4.3%
CIP only $50.6 $76.0 $25.4 50.2%
FY 2025-26 Citywide
Expenditures by Fund Type (in millions)
FY 2025-26 Citywide Expenditures by Fund
15 General Fund Budget
Overview
PROPOSED BUDGET FY 2025 -26
FY 2025-26 General Fund Summary
(in millions)
17 Proposed
General Fund Budget
Revenue $215.1
Transfers In 2.5
Total Revenues + Transfers In 217.6
Expenditures 216.5
Capital Improvement Projects 2.0
Transfers Out 7.2
Total Expenditures + Transfers Out 225.7
Use of Reserves ($8.1M)
FY 2025-26 General Fund Revenues
by Category (in millions)
18 Category
2024-25
Adopted
Budget
2025-26
Proposed
Budget
$
Change
%
Change
Property Tax $39.1 $41.5 $2.4 6.2%
Sales Tax 75.9 70.5 (5.4) (7.1%)
Utility Users Tax 14.2 14.4 0.2 1.4%
Vehicle License Fees 18.5 19.7 1.2 6.5%
Other Taxes 29.9 33.3 3.4 11.4%
Permits, Fines & Charges 14.6 14.1 (0.5) (3.1%)
Interfund Charges 11.7 12.4 0.7 6.0%
Recreation Revenues 3.3 3.3 -- --
Intergov’t, Interest & Other 5.9 5.9 -- --
Total $213.0 $215.1 $2.1 1.0%
General Fund Revenues by Category
19 20
FY 2025-26 General Fund Expenditures
by Category (in millions)
Category 2024-25
Adopted Budget
2025-26
Proposed Budget
$
Change
%
Change
Salaries $99.2 $98.5 ($0.7) (0.7%)
Benefits 68.8 66.9 (1.9) (2.8%)
Professional Services 16.8 13.6 (3.2) (19.0%)
Vehicle Expense 10.0 11.0 1.0 10.0%
Operational Supplies 3.4 3.3 (0.1) (2.9%)
Utilities 5.7 5.9 0.2 3.5%
Information Technology 6.4 6.7 0.3 4.7%
Liability/Property Insurance 4.9 5.7 0.8 16.3%
Other Miscellaneous 2.8 2.6 (0.2) (7.1%) Capital Outlay - - - -
O&M Projects 2.2 2.3 0.1 4.5%
Total $220.2 $216.5 ($3.7) (1.7%)
General Fund Expenditures by Category
21 22
FY 2025-26 General Fund Expenditures
by Department (in millions)
Department
2024-25
Adopted
Budget
2025-26
Proposed
Budget
$
Change
%
Change
Administration $15.2 $11.9 ($3.3) (21.7%)
Housing & Community Services 0.2 - (0.2) (-100%)
Fire 58.8 58.9 (0.1) 0.2%
Planning & Economic Development 19.5 19.1 (0.4) (2.1%)
Police 79.6 79.7 0.1 0.1%
Recreation & Parks 18.8 18.4 (0.4) (2.1%)
Transportation & Public Works 27.3 27.8 0.5 1.8%
SR Water (Storm Water GF only) 0.8 0.7 (0.1) (12.5%)
Total $220.2 $216.5 ($3.7) (1.7%)
General Fund Expenditures by Department
23 General
Fund
Baseline
Public
Safety and
Prevention
Tax
Police:
34.3%
Fire:
23.7%
Violence
Prevention:
0.4%
General Fund
Department
Budget
$79,746,062 $58,893,388 $943,358
Baseline
Calculation
74,295,785 51,345,791 904,661
Over (Under)
Baseline
$5,450,277 $7,547,597 $38,697
24 General Fund Long-Range Financial
Forecast (in $ millions)
25 Revenues
Transfers In
Total Revenues & TI
Expenditures
Transfers Out
Total Expenditures & TO
Surplus (Deficit) (33.5)
2.5 235.6
259.9
9.2 269.1
233.1
($22.9)
$230.6
251.6
9.0 $260.5
($29.9)
$227.0
240.4
9.5 $249.9
($8.1)
FY 26-27
$219.7
2.5 $222.2
230.0
9.3 FY 25-26
$215.1
2.5 $217.6
216.5
$239.3
($17.1)
9.2 $225.8
$215.3
220.2
8.4 $228.6
($13.3)
$224.5
2.5 FY 28-29
$228.1
2.5 FY 24-25
$213.0
2.3 FY 27-28 FY 29-30
General Fund Reserves Projection
26 Staffing Summary
PROPOSED BUDGET FY 2025 -26
Authorized FTE Staff Summary – All Funds
28 Dept. FY 24-25 FTE
Change FY 25-26
CAO 15.90 -0.90 15.00
CMO 11.00 -2.00 9.00
Comm’s &
Intergovt Rel 9.00 -2.00 7.00
Finance 62.60 -2.00 60.60
Fire 169.00 11.00 180.00
H&CS 27.00 - 27.00
HR 23.00 -3.00 20.00
Authorized FTE Staff Summary – All Funds
29 Dept. FY 24-25 FTE
Change FY 25-26
IT 33.00 - 33.00
PED 78.50 -3.50 75.00
Police 263.00 -15.00 248.00
Rec & Parks 76.15 -6.60 69.55
TPW 261.00 -11.00 250.00
Water 278.00 4.00 282.00
Total FTEs 1,307.15 -31.00 1,276.15
30 FY 2025-26 General Fund
Organizational & Position Change Detail
Dept. Home Org Position Title Vacant/Filled Status FTE
CMO 020100 Administrative Technician-Conf (mid-year) Vacant -1.00 CMO 020100 Assistant City Manager Filled -1.00
Total Change CMO -2.00
CAO 030000 Paralegal N/A 0.10
CAO 030000 Legal Secretary Vacant -1.00
Total Change CAO -0.90
HR/Risk 040101 Organizational Development & Training
Manager (mid-year) Vacant -1.00
HR/Risk 040101 DEI & EEO Officer Filled -1.00
HR/Risk 040101 Human Resources Technician Vacant -1.00
Total Change HR/Risk -3.00
Finance 050103 Senior Customer Service Rep Filled -1.00 Finance 050103 Field Collections Rep Filled -1.00
Total Change Finance -2.00
31 FY 2025-26 General Fund
Organizational & Position Change Detail
Dept. Home Org Position Title Vacant/Filled Status FTE
Fire 060200 Firefighter (mid-year) Vacant -4.00
Fire 060300 Building Plans Examiner Filled – currently underfilling 1.00 Fire 060300 Fire Protection Engineer Vacant -1.00
Fire 060500 Deputy Emergency Preparedness
Coordinator Filled -1.00
Fire 060100 Administrative Secretary Filled -1.00
Fire 060200 Deputy Fire Chief Filled -1.00
Fire 060200 Firefighter Vacant -2.00
Total Change Fire -9.00
R&P 090208 Recreation Supervisor (mid-year) Vacant -1.00 R&P 090203 Facilities Attendant Filled -1.00
R&P 090209 Recreation Specialist Filled -0.80
R&P 090203 Recreation Specialist Vacant -0.80
32 FY 2025-26 General Fund
Organizational & Position Change Detail
Dept. Home Org Position Title Vacant/Filled Status FTE
R&P 090202 Limited Term Community Outreach Specialist Vacant -1.00 R&P 090100 Director Recreation and Parks Filled -1.00
R&P 090100 Deputy Director Parks Filled -1.00
Total Change R&P -6.60
TPW 100402 Research and Program Coordinator Filled 1.00 TPW 100402 Supervising Engineer Filled -1.00
TPW 100304 Administrative Technician (mid-year) Filled -1.00 TPW 100402 Administrative Technician (mid-year) Vacant -1.00 TPW 100406 Senior Administrative Assistant (mid-year) Vacant -1.00 TPW 100405 Associate Civil Engineer (mid-year) Vacant -1.00 TPW 100403 Civil Engineering Technician III (mid-year) Vacant -2.00 TPW 100407 Civil Engineering Technician III (mid-year) Vacant -1.00 TPW 100502 Skilled Maintenance Worker (mid-year) Vacant -2.00 33 FY 2025-26 General Fund
Organizational & Position Change Detail
Dept. Home Org Position Title Vacant/Filled
Status FTE
TPW 100507 Facility Maintenance Coordinator Filled -1.00 TPW 100701 Zero Waste Coordinator Filled -1.00
Total Change TPW -11.00
Police 170601 Police Field and Evidence Technician (mid-year) Vacant -1.00 Police 170302 Police Field and Evidence Technician Vacant -1.00 Police 170501 Police Technician Vacant -1.00
Police 170503 Communications Dispatcher Vacant -1.00
Police 170601 Police Officer Vacant -7.00
Police 170201 Police Officer Filled - 2.00
Police 170601 Community Services Officer Vacant -1.00
Police 170201 Police Sergeant Filled -1.00
Total Change Police -15.00
34 FY 2025-26 General Fund
Organizational & Position Change Detail
Dept. Home Org Position Title Vacant/Filled
Status FTE
PED 080401 Civil Engineer Tech III Vacant -1.00
PED 080100 Administrative Secretary Vacant -1.00
PED 080102 Assistant Chief Building Official Filled -1.00 PED 080203 Code Enforcement Officer Filled -1.00
PED 080501 Administrative Technician N/A 1.00
PED 080203 Limited Term Community Outreach Specialist Vacant -0.50 Total Change PED -3.50
CIRO 220101 Communications Coordinator (mid-year) Vacant -1.00 CIRO 220101 Communications Coordinator Filled -1.00
Total Change CIRO -2.00
Total General Fund Position Changes -55.00
35 Dept. Position Title FTE
Fire Measure H Firefighter 9.00
Fire Measure H Engineer 3.00
Fire Measure H Captain 3.00
Fire Measure H Battalion Chief 3.00
Fire Measure H Fire Inspector II 2.00
Total Non-General Fund Additions Fire Department * 20.00 Water Utility Systems Operator II -1.00
Water Wastewater Treatment Supervisor 2.00
Water Wastewater Operator II 1.00
FY 2025-26 Non-General Fund
Organizational & Position Change Detail
* Titles for Measure H positions are preliminary and subject to change 36 Dept. Position Title FTE
Water Senior Mechanical Technologist 2.00
Water Senior Instrumentation Technician 1.00
Water Senior Electrical Technician – Water 1.00
Water Electrical Technician – Water 3.00
Water Supervising Mechanical Technologist -1.00
Water Senior Maintenance Worker -1.00
Water Skilled Maintenance Worker -3.00
Total Non-General Fund Additions Water 4.00
Total All Funds Position Changes 24.00
FY 2025-26 Non-General Fund
Organizational & Position Change Detail
Recommendation
The City Manager and the Finance Department
recommend that Council approve, by resolution:
➢Six (6) resolutions to adopt the FY 2025-26 Operations & Maintenance Budget and Capital Improvement Program Budget
➢Amend the Public Safety and Prevention (Formerly Measure O) Transaction & Use Tax Implementation Plan to adjust for FY 2025-26 budget for all programs
37 38
Questions?