Agenda Item #13.1
For Council Meeting of: June 17, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DAN HENNESSEY, DIRECTOR, TRANSPORTATION AND PUBLIC WORKS DEPARTMENT SUBJECT: CONTRACT AWARD FOR THE 2025 RESIDENTIAL SLURRY AGENDA ACTION: MOTION
RECOMMENDATION
It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02497, 2025 Residential Slurry, in the amount of $643,980.36 to the lowest responsible bidder, American Pavement Systems, Inc. of Modesto, California, approve a 10% contract contingency, and authorize a total contract amount of $708,378.40. The source of funds is the Capital Improvement Fund. No City General Fund money is included in this project.
EXECUTIVE SUMMARY
This motion will award a contract for the 2025 Residential Slurry project (“Contract”) to American Pavement Systems, Inc. of Modesto, California, approve a 10% Contract contingency, and authorize a total Contract amount of $708,378.40. This project relates to Council Goals Number 4 as it invests in the development and maintenance of the City’s infrastructure by preserving the quality of our existing streets and therefore delaying reconstruction needs.
BACKGROUND
This project will perform preventive maintenance on City streets with an application of slurry seal to minimize water intrusion and oxidation in order to postpone major repairs or replacement of City streets. Priorities are established by the Pavement Management System and analysis of existing street sections. The project will slurry seal approximately 2,122,093 square feet.
PRIOR CITY COUNCIL REVIEW
Not applicable.
ANALYSIS
1. The project was advertised on April 15, 2025, and bids were received on May 6, 2025. A total of three (3) bids were received, ranging from $643,980.36 to $797,930.64. The low bid was 1.24% over the Engineer’s estimate.
2. The low bidder, American Pavement Systems, Inc., possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
3. Construction is anticipated to begin approximately in August 2025. The length of the contract is 15 working days.
4. The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
Funding to authorize the total contract amount of $708,378.40 for this project is available from the Capital Improvement Fund and has been appropriated to Account Number JL17014. This action has no current impact on the General Fund.
ENVIRONMENTAL IMPACT
The project qualifies for a Categorical Exemption under CEQA Guidelines Section 15301(c) as it consists of maintenance of existing public streets involving no expansion of use. The slurry seal treatment will improve the surface of existing roadways without altering their function or capacity. The project does not involve unusual circumstances or impacts to sensitive resources that would disqualify it from exemption under Section 15300.2.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 – Summary of Bids
PRESENTERS
Dan Hennessey, Director of Transportation and Public Works Lisa Welsh, Supervising Engineer
Dezire Perez Barbante, Associate Civil Engineer
CONTRACT AWARD FOR THE 2025 RESIDENTIAL SLURRY
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