City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL-REVISED
JULY 22, 2025
2:30 P.M. - CLOSED SESSION
4:00 P.M. - REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT
100 SANTA ROSA AVENUE, SANTA ROSA.
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/84471867952, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 844 7186 7952;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting
In-Person from Council Chamber or submitted in advance
via email at [email protected] by 5:00 p.m. the
Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO
AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JULY 22, 2025City Council - FINAL-REVISED
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR
PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to Regular Meeting Agenda and Summary Report
City of Santa Rosa
JULY 22, 2025City Council - FINAL-REVISED
speak during this time will be allowed to make public comment under Agenda Item 18.
2:30 P.M.
1. CALL TO ORDER AND ROLL CALL
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (3) of subdivision (e) of Government Code Section 54956.9: one potential case.
Threat of LitigationAttachments:
3.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) (THIS ITEM IS CONTINUED TO THE AUGUST 5, 2025, REGULAR
MEETING)
Margaret Amanda Pearson, et al. v. City of Santa Rosa, et al.
Sonoma County Superior Court Case No. 23CV01723
3.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) (THIS ITEM IS CONTINUED TO THE AUGUST 5, 2025, REGULAR
MEETING)
Maria Gonzalez v. City of Santa Rosa, et al.
Sonoma County Superior Court Case No. 24CV01397
3.4* CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JULY 22, 2025City Council - FINAL-REVISED
(Government Code Section 54956.8)
Property: 735 5th Street, APN 119-020-011
Agency Negotiator: Jill Scott, Real Property Negotiator Negotiating Parties: 425 Humboldt, LLC
Under Negotiations: Price and terms of payment.
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
4. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4:00 P.M.
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
7. PROCLAMATIONS/PRESENTATIONS
7.1 PROCLAMATION - NAMI 40TH ANNIVERSARY
ProclamationAttachments:
8. STAFF BRIEFINGS - NONE.
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
9.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in June 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JULY 22, 2025City Council - FINAL-REVISED
Litigation ReportAttachments:
10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
11.1.1 Council Subcommittee Reports
11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
11.1.4 Association of Bay Area Governments (ABAG)
11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
11.1.6 Sonoma Clean Power Authority (SCPA)
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
11.1.8 Groundwater Sustainability Agency (GSA)
11.1.9 Sonoma County Homeless Coalition
11.1.10 Renewal Enterprise District (RED)
11.1.11 Public Safety Subcommittee
11.1.12 Other
12. APPROVAL OF MINUTES
12.1 July 8, 2025, Regular Meeting Minutes.
Draft MinutesAttachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JULY 22, 2025City Council - FINAL-REVISED
13. CONSENT ITEMS
13.1 MOTION - CONTRACT AWARD - ROSELAND PAVEMENT
MAINTENANCE 2025
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02508, Roseland Pavement Maintenance 2025, in the amount of $798,972 to the lowest responsible bidder, Argonaut Constructors of Santa Rosa, California, approve a 10% contract contingency, and authorize a total contract amount of $878,869.20. The source of funds is the Roseland Pre-Annexation agreement between the City of Santa Rosa and the County of Sonoma.
Staff Report
Attachment 1 - Location Map
Attachment 2 - Summary of Bids
Attachments:
13.2 RESOLUTION - GO SONOMA COOPERATIVE FUNDING
AGREEMENT
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) approve the Measure DD (Go Sonoma) Cooperative Funding Agreement No. 51201E1 between Sonoma County Transportation Authority and Santa Rosa CityBus (Funding Agreement) providing reimbursement of Santa Rosa CityBus expenses to implement fare-free transit programs; 2) authorize the City Manager or designee to execute the Funding Agreement and any amendments, forms or documents necessary to administer or receive reimbursement funds under the terms of the Funding Agreement; and 3) authorize the Chief Financial Officer to appropriate reimbursement funds from the Funding Agreement.
Staff Report
Resolution
Exhibit A - Cooperative Funding Agreement
Attachments:
13.3 RESOLUTION - SANTA ROSA CITYBUS PUBLIC TRANSIT AGENCY SAFETY PLAN 2025 UPDATE
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JULY 22, 2025City Council - FINAL-REVISED
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the Santa Rosa CityBus Public Transit Agency Safety Plan 2025 Update, as required by Federal Transit Administration rules.
Staff Report
Resolution
Exhibit A - Safety Plan 2025 Update
Attachments:
13.4 RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE
ORDER TO PROFORCE MARKETING, INC. FOR THE PURCHASE
OF NEW DUTY HANDGUNS AND ACCESSORIES AND TRADE-IN OF
CURRENT INVENTORY
RECOMMENDATION: It is recommended by the Police and Finance Departments that the Council, by resolution, approve the issuance of a Purchase Order for the purchase of new duty handguns and accessories and trade-in of current inventory to Proforce Marketing, Inc., Prescott, Arizona, in the amount of $141,704.05.
Staff Report
Resolution
Late Correspondence (Uploaded 07-22-2025)
Attachments:
13.5 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL
HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa.
Staff Report
Resolution
Attachments:
14. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an Regular Meeting Agenda and Summary Report
City of Santa Rosa
JULY 22, 2025City Council - FINAL-REVISED
opportunity to speak during this time will be allowed to make public comment under Agenda Item 18.
LATE CORRESPONDENCE
Late Correspondence (Uploaded 07-23-2025)Attachments:
15. REPORT ITEMS
15.1 REPORT - INDEPENDENT POLICE AUDITOR ANNUAL REPORT
BACKGROUND: On November 30, 2021, the City entered into contract with the OIR Group to become an independent auditor of the Santa Rosa Police Department. The OIR group reports directly to the City Manager and reviews internal investigations, conducts audits of policies, practices, and records, and conducts community outreach.
RECOMMENDATION: It is recommended by the City Manager that the Council receive a presentation by the OIR Group LLC of the annual report of Santa Rosa Police Department oversight. This is for information and no action will be taken.
Staff Report
Attachment 1 - Annual Report
Presentation
Attachments:
15.2 REPORT - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING CHAPTER 1-04 OF THE CITY CODE ENTITLED
“CUSTODY AND USE OF CITY SEAL AND OTHER OFFICIAL
INSIGNIA”
BACKGROUND: As technology and organizational demands change, so must our image and brand across all mediums and platforms, digital and paper, to remain recognizable and relevant with the public. Council will consider adopting amendments to Chapter 1-04 relating to the use and style of the City’s official seal, logo and other official insignias.
Adoption of the 2025 Brand Book, replaces the prior style guide and specific definitions and detail contained within Subsection 1-04.020 “Definitions” to allow for greater flexibility to through a detailed guide on format, color, font and logo usage for all City products.
RECOMMENDATION: It is recommended by the City Manager’s Office Regular Meeting Agenda and Summary Report
City of Santa Rosa
JULY 22, 2025City Council - FINAL-REVISED
and Communication and Intergovernmental Relations Department that the Council 1) introduce an ordinance amending City Code Section 1-04.020 “Definitions” of Chapter 1-04, “Custody and Use of City Seal and Other City Insignia,” and 2) adopt a resolution approving the 2024 Brand Book.
Staff Report
Attachment 1 - Ordinance 4008, July 16, 2013
Attachment 2 - Ordinance 4038, February 24, 2015
Ordinance
Resolution
Exhibit A - 2025 Brand Book
Presentation
Attachments:
15.3 REPORT - CITY ASSET NAMING AND RENAMING POLICY
BACKGROUND: The purpose of this policy is to establish uniform guidelines for naming and renaming of City of Santa Rosa (City) Assets.
This policy is crafted to ensure that naming and renaming of City Assets reflect the City’s rich historic and cultural values including the diversity, equity and inclusion for all community members and visitors. City Asset names should primarily honor places, history, persons, organizations, events and the natural environment with a focus on local significance and may also reflect California or national names when appropriate. If adopted, this policy will replace Council Policy 000-25, titled “Park Naming Policy and Procedure.”
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, adopt Council Policy Number 000-XXX titled, “City Asset Naming and Renaming Policy” and rescind Council Policy 000-25 titled, “Park Naming Policy and Procedure.” Regular Meeting Agenda and Summary Report
City of Santa Rosa
JULY 22, 2025City Council - FINAL-REVISED
Staff Report
Attachment 1 - Council Policy 000-25
Attachment 2 - Draft City Asset Naming Application
Resolution
Exhibit A - City Asset Naming and Renaming Council Policy Presentation
Presentation Revised (Uploaded 07-16-2025)
Late Correspondence (Uploaded 07-22-2025)
Attachments:
16. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
16.1 PUBLIC HEARING - SANTA ROSA FIRE DEPARTMENT ANNUAL
WEED ABATEMENT PROGRAM REPORT
BACKGROUND: Santa Rosa City Code section, Chapter 9.08 requires a public hearing to hear objections to the cost of weeds and/or rubbish abatement. The City Council grants or overrules such protests.
The City Council, by resolution, may confirm the itemized report of the costs of abatement. The City Council authorizes the Santa Rosa Fire Department, County Auditor and Tax Collector to enact a special assessment as a lien upon respective parcels subject to the Weed and Rubbish Abatement Program.
RECOMMENDATION: It is recommended by the Santa Rosa Fire Department that the Council, by resolution, confirm the itemized report of the Fire Department of the cost of weed and rubbish abatement as provided for in Sections 9-08.020, 9-08.080, and 9-08.090 of the Santa Rosa City Code.
Staff Report
Attachment 1 - Weed Abatement Summary
Resolution
Exhibit A - Unpaid Weed Abatement Report
Presentation
Public Hearing Notice
Attachments:
16.2 PUBLIC HEARING - INCREASE IN FIRE PERMIT ADMINISTRATION Regular Meeting Agenda and Summary Report
City of Santa Rosa
JULY 22, 2025City Council - FINAL-REVISED
AND CERTIFIED UNIFIED PROGRAM AGENCY (CUPA) FEES
BACKGROUND: Despite significant changes in program demands and operational requirements, permit fees have not been adjusted in nearly twenty years. Over the past two decades, advancements in technology have improved service delivery but also introduced higher costs for software, equipment, and system maintenance. Additionally, the complexity and volume of permits associated with the CUPA program have increased, requiring more staff time and specialized expertise. A fee adjustment is necessary to maintain a sustainable, efficient, and responsive permitting program that meets current industry standards.
Council will hold a public hearing to receive public comment and recommendations prior to the City Council acting on the request to increase fire permit administration and CUPA fees.
RECOMMENDATION: It is recommended by the Fire Department that the Council hold a Public Hearing to receive comments and recommendations relating to updating Fire Department fees and, by resolution: 1) approve a 5% increase in Certified Unified Program Agency (CUPA) permit fees; and 2) approve an increase of micrographic and technology fees by 1.5%, for a total of 4% of fire permit fees, all increases to be effective July 22, 2025.
Staff Report
Attachment 1 - Proposed Fee Schedule Changes
Resolution
Exhibit A - Updated Fee Schedule
Public Hearing Notice
Presentation (Uploaded 07-23-2025)
Attachments:
17. WRITTEN COMMUNICATIONS - NONE.
18. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 14. Each speaker will be allowed up to three minutes.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JULY 22, 2025City Council - FINAL-REVISED
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
20. ADJOURNMENT OF MEETING
21. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
21.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.