Agenda Item #13.1
For Council Meeting of: July 22, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DAN HENNESSEY, DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS SUBJECT: CONTRACT AWARD – ROSELAND PAVEMENT MAINTENANCE 2025 AGENDA ACTION: MOTION
RECOMMENDATION
It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02508, Roseland Pavement Maintenance 2025, in the amount of $798,972 to the lowest responsible bidder, Argonaut Constructors of Santa Rosa, California, approve a 10% contract contingency, and authorize a total contract amount of $878,869.20. The source of funds is the Roseland Pre-Annexation agreement between the City of Santa Rosa and the County of Sonoma.
EXECUTIVE SUMMARY
This motion will award a contract in the amount of $798,972 to Argonaut Constructors of Santa Rosa, California, approve a 10% contract contingency, and authorize a total contract amount of $878,869.20 to complete roadway rehabilitation within the annexed Roseland area of Santa Rosa. Funding for this project comes from the Roseland Pre-Annexation agreement between the City of Santa Rosa and the County of Sonoma that provides $6,620,000 of County funds over ten years in annual installments of $662,000 for street maintenance in the annexed areas. No City General Fund money is included in this project.
BACKGROUND
On December 20, 2016, the County of Sonoma and City of Santa Rosa entered into the Pre-Annexation Agreement, which includes a 10-year transportation payment in the total amount of $6.62 million to cover the estimated cost of pavement improvement projects in the Roseland Annexation Area.
This project consists of performing pavement repair work on streets within the annexed Roseland area of Santa Rosa.
Pavement repair activities will be performed on residential streets and will also include the dig-out repair where needed.
This project is the fourth phase of pavement maintenance to occur in the Roseland area and combines annual installments from the year-seven through year-nine of the 10-year street maintenance funding agreement between the City of Santa Rosa and County of Sonoma.
PRIOR CITY COUNCIL REVIEW
On November 29, 2016, the Council, by Resolution No. 28886, approved the Roseland Area Pre-Annexation agreement with the County of Sonoma.
ANALYSIS
1. The project was advertised on May 22, 2025, and bids were received on June 18, 2025. A total of one (1) bid was received for $798,972. The low bid was 24.23% under the Engineer’s Estimate.
2. The low bidder, Argonaut Constructors of Santa Rosa, California possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
3. Construction is anticipated to begin approximately on August 5, 2025. The length of the contract is thirty (30) working days.
4. The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
Approval of this contract has no additional impact on the budget, and no General Fund money is included in this project. Sufficient funds were established for this project in the 2024/25 Capital Improvement Program budget through funding from the 10-year transportation payment under the Roseland Pre-Annexation agreement between the City of Santa Rosa and the County of Sonoma.
ENVIRONMENTAL IMPACT
The proposed project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) – Existing Facilities. This exemption applies to the operation, repair, maintenance, or minor alteration of existing public facilities, including streets and sidewalks, involving negligible or no expansion of use.
The planned work consists of standard roadway rehabilitation activities within existing rights-of-way. The project does not include new construction, capacity expansion, or changes in land use, and will not result in any significant environmental impacts.
The award of contract for roadway rehabilitation in the Roseland annexed area is categorically exempt from CEQA under Section 15301(c). None of the exceptions listed in CEQA Guidelines Section 15300.2 apply to this project, as it is not located on a hazardous waste site, will not impact scenic resources, and will not result in cumulative environmental impacts.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 –Summary of Bids
PRESENTERS
Danny Chen, Assistant Engineer
Greg Mariscal, Supervising Engineer
CONTRACT AWARD – ROSELAND PAVEMENT MAINTENANCE 2025
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