RESOLUTION NO. RES-2024-201
RESOLUTION OF THE COUNCIL OF THE CITY OF SANT A ROSA AMENDING COUNCIL POLICY NO. 000-06 (APPOINTMENTS TO BOARDS/COMMISSIONS/
COMMITTEES) TO AMEND CERTAIN PROVISIONS FOR APPOINTMENTS TO THE
COMMUNITY ADVISORY BOARD AND PORTIONS OF POLICY FOR
ADMINISTRATIVE UPDATES
WHEREAS, Santa Rosa City Charter Section 1 0(b) provides The Council shall establish a District Commission encompassing the entire City. The Commission shall be composed of the representatives of seven to fourteen districts, whose boundaries shall be established by the Council; and
WHEREAS, Council adopted Resolution No. 25805 establishing the Community Advisory Board (CAB), and specifically the seven CAB areas per Section lO(b) of the Santa Rosa City Charter; and
WHEREAS, Council adopted Resolution No. 28174 to establish further roles, duties, and areas for the CAB per Section 1 0(b) of the Santa Rosa City Charter; and WHEREAS, Council Policy No. 000-06 (Appointments to Boards/Commissions/ Committees) sets forth principles, procedures and requirements for appointments to City boards, commissions and committees; and
WHEREAS, Section G(2)( e) and (f) of Council Policy No. 000-06 set forth the appointments to the CAB based on CAB designated geographic areas; and WHEREAS, given that the City of Santa Rosa went to a district-based election model in 2018 and now all council members have been elected from those districts, the Council wishes to align Community Advisory Board appointments by each council member elected district boundary rather than the previously designated Community Advisory Board geographic areas; and
WHEREAS, the City Charter was amended in 2022 to modernize certain language and staff recommends modernization of Council Policy No. 000-06 to align language with City Charter.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa amends Council Policy No. 000-06 (Appointments to Boards/Commissions/Committees) as follows:
• Removal of word "citizens" and replace with "residents" to align with City Charter modernization revisions adopted by The People in 2022;
• Amend reference to "District Commission" to the Community Advisory Board; • Removal of reference to boards/commissions/committees no longer active, updating names of boards that have been renamed or previously omitted; Reso. No. RES-2024-201
Attachment 2
Reso. No. RES-2024-201
Page2 of 2
Updateto trainingrecommendations/requirements; and
SectionG(2)eto now read: For appointmentsto theCommunityAdvisoryBoard, each Councilmembershallhave1 appointee: (1) memberfrom within theirelectedDistrict boundary.
IN COUNCIL DULY PASSEDthis 17thdayof December, 2024.
AYES: ( 6) MayorN. Rogers, Vice Mayor Stapp, CouncilMembersAlvarez, Fleming, MacDonald, Okrepkie
NOES: ( 0)
ABSENT: ( 0)
ABSTAIN/RECUSE: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVEDAS TO FORM: ________________________
City Attorney
Exhibit A – CouncilPolicy000-06
Natalie Rogers ( Dec 23, 2024 08: 36 PST)
Natalie Rogers
COUNCIL POLICY
Subject:
Appointmentsto Boards/Commissions/Committees
Policy Number EffectiveDate Numberof
Pages
000-06 1 of 7
TheCouncilshallencourageparticipationandassureappointmentsof qualifiedindividuals representingthecommunityto City boards, commissionsandcommittees. Appointmentsare madeby oneof two methods: by theCouncilasawhole, or by individualCouncilmembers.
Thesetwo methodsweresetforth by amendmentsto theCity Charter, adoptedin 2002, which includethefollowing provisions:
A. “ TheCity shallundertakeall reasonableeffortsto encourageparticipationby all residents. Further, theCouncilshallundertakeall reasonablemethodsto ensurethatits appointmentsto boards, commissionsandcommitteesreflectSantaRosa's diversity, includinggeographicandethnicdiversity.”
B. “ Individualcouncilmembersshallappointonememberof boardsandcommissions, exceptasprovidedbelow. Termsshallcoincidewith thetermof theappointingcouncil member. A newcouncilmembermayreplaceappointmentsin theeventoneis selectedto serveout theunexpiredtermof a councilmember.”
C. “ Theprovisionsof this subsectionshallnot applyto theCommunityAdvisory Board (alsoreferencedasDistrict Commission), andPersonnel, Building RegulationAppeals, andHousingAuthority boards.”
In addition, certainfederal, stateor local statutesmayprovidefor a specificappointmentprocess or qualificationsfor membersdueto thespecialnatureof theboard, commission, or committee e.g. OversightBoardto theSuccessorAgency). If thereis aconflict betweenthefederal, stateor local statuteandthis policy, thefederal, stateor local statuteshallcontrol.
PURPOSE:
To establishapolicy to ensureSantaRosa’s continuedhigh caliberof appointmentsto boards, commissionsandcommittees, assistin notifying all segmentsof thecommunityof vacancies, andto setforth proceduresfor appointmentsto boards, commissionsandcommitteesthatwill assureorderlytransitionsupontheconclusionof termsof appointment.
POLICY:
SectionsA throughF applyto appointmentsmadeby individualCouncilmembersaswell asto thosemadeby thefull Council.
COUNCIL POLICY
Subject:
Appointmentsto Boards/Commissions/Committees
Policy Number EffectiveDate Numberof
Pages
000-06 2 of 7
A. RecruitmentProcess
1. On or beforeDecember31 of eachyear, theCity Clerk shallprepareandposta LocalAppointmentsList of all Council-appointedboard, commissionand committeetermsthatexpireduringthenextcalendaryearin compliancewith the MaddyAct (GovernmentCode § 54972).
2. A biennialoutreachworkshopshallbescheduledby theCity Clerk’s Office in even-numberedyearsprior to theseatingof thenewCouncilto encouragecitizens to learnmoreaboutserviceonCity boards, commissionsandcommittees. The Mayor andchairpersonof eachboard, commissionandcommitteeshouldattend.
Theoutreachworkshopshallbeadvertisedoncein thenewspaperandonthe City’s website. TheCity Clerk’s Office shallannuallyadvertisein a newspaper andontheCity’s websitefor applicantswishingto beconsideredfor appointment to boards, commissionsandcommitteessothatCouncilmembershavea pool of applicantsfrom whichto choose.
3. Althoughtheremaybemultipleapplicants, individualCouncilmembersarenot requiredto choosefrom thepool of applicants.
4. All personsseekingappointmentto a City board, commissionor committeeshall completeandsubmitanapplicationform to theCity Clerk’s Office assetforth in SectionF.
5. Appointmentsmadeby individual Councilmembersareofficial only afterthe Councilmemberhassubmittedacompletedapplicationandappointmentform to theCity Clerk’s Office, theoffice hasdeterminedthattheindividual is eligibleto serve (assetforth in SectionB), andtheoffice hasprovidedpropernotificationto theappointedboard, commission, or committeememberandthechairof the boardcommission, or committee. Councilmembersmayannouncean appointmentata City Councilmeeting; however, suchannouncementis not requiredfor theappointmentto becomeeffective. TheCity Clerk shallnotify the full Councilof anyappointmentsmadeby individualCouncilmembers.
6. If anunscheduledBoardor Commissionvacancyoccursduringthetermof the appointingCouncilmemberandtheCouncilmembersorequests, thefollowing stepsmaybetakento publicizevacancieson boards, commissionsand committees:
a. Publicannouncementof thevacancyataCouncilmeeting.
b. A newspaperadvertisementannouncingthevacancy.
COUNCIL POLICY
Subject:
Appointmentsto Boards/Commissions/Committees
Policy Number EffectiveDate Numberof
Pages
000-06 3 of 7
c. A recruitmentperiodof at leasttwo (2) weeks, unlessthereis anurgency createdby thevacancy.
d. A vacancynoticepostedatCity Hall, theCentralLibrary, andon the City’swebsiteanddistributedto groupsthathaverequestednotification andappropriateprofessionalandcommunityorganizations.
B. Requirementfor Appointment
1. All personsappointedto City boards, commissions, andcommitteesshallbe residentsof theCity of SantaRosaatthetimeof their appointmentandshall remainresidentsof theCity throughouttheirtermof appointment. Shouldany personsoappointedmovefrom theCity of SantaRosaduringtheirtermof office, suchoffice shallbeforfeited. TheCouncilmembershall, uponsuch forfeiture, makeanewappointmentto fill theunexpiredterm. All persons appointedto City boards, commissions, andcommitteesshallberesidentsof theCity of SantaRosaatthetimeof theirappointmentandshallremain residentsof theCity, anddistrict theywereappointedto representif appointed by district, throughouttheirtermof appointment.
2. All personsappointedto City boards, commissions, andcommitteesshall completeandsubmitanapplicationform to theCity Clerk’s Office assetforth in SectionF.
3. Exceptasprovidedby stateor localstatute, theappointeeshallnotbeacurrent City employeeor currentlyappointedto anotherCity boardor commission.
4. In connectionwith theappointmentof aCharterReviewCommitteeestablished pursuantto Section12of theCity Charter, theCouncilmay, by resolution, waive anyoneor moreof theprovisionsof this SectionB if theCouncilfindsthatsuch waiveris appropriateto enhancethediversity, inclusivity or expertiseof that Committee.
C. CouncilNotification
By September1 of eachyeartheCity Clerkwill notify theCouncilof expiringtermsfor membersof thoseCity boards, commissionsandcommitteesappointedby thefull Council.
D. Sources
1. Sourcesof namesfor appointmentto City boards, commissionsandcommittees mayincludebut notbelimited to:
a. Councilknowledgeof qualifiedresidents;
COUNCIL POLICY
Subject:
Appointmentsto Boards/Commissions/Committees
Policy Number EffectiveDate Numberof
Pages
000-06 4 of 7
b. Solicitationof namesfrom thecommunityatlarge; and
c. Expressionsof interestfrom individuals.
2. TheCouncildesiresto encouragerepresentationof avarietyof pointsof view and to this endwill seekadiversityof membership.
E. Incumbents
1. At theendof thefirst term, anincumbentboard, commissionor committee membermay, atthediscretionof theCouncilor appointingCouncilmember, be reappointedfor anadditionaltermwithout theneedto applyor interviewfor re- appointment. In lieu of anapplication, theboard, commission, or committee membershallsubmitto theCity Clerk’s Office a letterof interestin re- appointmentprior to theexpirationof themember’s first term.
2. Any incumbentinterestedin re-appointmentwho hasservedtwo or moreterms mustapplyfor re-appointmentassetforth in SectionF.
F. Application
Exceptassetforth in SectionE.1, all personsconsideredfor appointmentor re- appointmentshallcompleteanapplicationform. Thisapplicationform mustbereceived by theCity Clerk’s Office atleastfive (5) daysprior to theappointmenttakingeffect.
G. AppointmentProcedurefor BoardandCommissionMembersAppointedby Individual CouncilMembers
This portionof thepolicy setsforth provisionsfor appointmentsmadeby individual Councilmembersfor seatsontheArt in PublicPlacesCommittee, BicycleandPedestrian Advisory Board, Boardof CommunityServices, Boardof PublicUtilities, CharterReview Committee, CommunityAdvisory Board, CulturalHeritageBoard, DesignReview Board, PublicSafetyandPreventionTaxCitizens’ OversightCommittee, andthe PlanningCommission.
1. Pursuantto theCity Charter, termsof board, commissionandcommitteemembers expireconcurrentlywith theappointingCouncilmember’s term. Exceptas excludedin theCharteror asspecifiedby statestatute, all boards, commissions andcommitteesshallbecomprisedof oneappointeeselectedby eachindividual Councilmember. TheCouncil, however, mayprovide, by resolution, for a greaternumberof membersfor anyCharterReviewCommitteeformedpursuant to Section12 of theCity Charter, asappropriateto enhancethediversity,
COUNCIL POLICY
Subject:
Appointmentsto Boards/Commissions/Committees
Policy Number EffectiveDate Numberof
Pages
000-06 5 of 7
inclusivity or expertiseof thatCommittee. Board, commission, andcommittee membersappointedby individualCouncilmembersshallserveatthepleasureof theappointingCouncilmemberandmaybereplacedatanytime.
2. In orderto facilitateanorderlytransitionfollowing aCity Councilelection, and maintaintheintentof theCharter, thefollowing proceduresshallbeimplemented:
a. All Councilmembersshouldannounceappointmentsandreappointments no laterthanthesecondmeetingin January. Appointmentsshalltake effecton February1st.
b. All newly-appointedandre-appointedboardandcommissionmembers shalltakeandsubscribeto theConstitutionaloathof office prior to or duringthemember’s first boardor commissionmeeting.
c. An orientationandtrainingprogramwill bemadeavailableto all new BoardandCommissionmembersin Marchof eachodd-numberedyear. d. Incumbentsshallcontinueto serveuntil areplacementis appointed. e. For appointmentsto theCommunityAdvisory Board, eachCouncil membershallhave1 appointeefrom within theirelectedDistrict boundary.
H. AppointmentProcedurefor BoardandCommissionMembersAppointedby theFull Council
Thisportionof thepolicy setsforth provisionsfor appointmentsmadeby thefull Council for seatsonthePersonnelBoard, theBoardof Building RegulationAppeals, theHousing Authority, theSantaRosaTourismBusinessImprovementAreaAdvisory Board, and thosemembersof theBicycle andPedestrianAdvisory BoardandtheWaterways Advisory Committeethatareappointedby thefull Council.
1. Reviewof Applications:
a. Subjectto reviewby theCouncil, theMayormayestablishaprocedurefor reviewof applicationsandselectionof applicantsfor interview, for those board, commissionandcommitteemembersappointedby thefull Council.
Suchselectionandinterviewmaybeconductedby a committeeof the Councilor thefull Council.
b. If anunscheduledboard, commissionor committeevacancyoccursprior to theexpirationof themember’s term, thevacancyshallbenoticedin compliancewith theMaddyAct (GovernmentCode § 54974).
2. Term:
COUNCIL POLICY
Subject:
Appointmentsto Boards/Commissions/Committees
Policy Number EffectiveDate Numberof
Pages
000-06 6 of 7
a. All personsappointedby thefull Councilto boards, commissionsand committeesserveatthepleasureof theCouncil, andshallservefor the termindicatedor until a successorhasbeenappointed.
3. Voting:
a. Membersof boards, commissionsandcommitteesshallbeselectedfrom all applicantsby a processof eliminationor by motion.
b. If selectionis by processof elimination, eachCouncilmembershallvote for anumberof applicantsequalto thenumberof vacantpositions, plus two. In theeventthereareaninsufficientnumberof applicantsto votefor a numberof applicantsequalto thenumberof vacantpositionsplustwo, the Councilmayvotefor afewernumberasrecommendedby theCity Attorney. c. Thoseapplicantsreceivingonevoteor lessshallbeeliminated. d. Subsequentvotesshallbetakenwith eachCouncilmembervotingfor one lessapplicantthanvotedfor in thepreviousround. Only applicantsnot eliminatedmaybevotedupon.
I. Chairs
TheMayorshallappointtheChairof eachboard, commissionandcommitteein February of eachyearor asneeded, with theapprovalof themajority of theCouncil.
J. Attendance
1. Board, commissionandcommitteemembersareexpectedto regularlyattendand participateon theirrespectiveboards, commissions, or committees. TheCouncil will beprovidedwith quarterlyreportsof theattendanceof boardandcommission members.
2. A board, commission, or committeememberwhoseattendanceis lessthan seventy-five percent (75%) of therequiredmeetingsoverthetwo-quarterperiod reportedmaybesubjectto removalby theCouncilmemberwhoappointedthe personor thefull Councilif appointedby theCouncil.
3. TheCouncilmaygrantanapprovedleaveof absencefor aboard, commission, or committeememberdueto theseriousmedicalconditionof thememberor member’s family or for suchotherreasonsastheCouncildeterminesare appropriate. Duringtheapprovedleaveof absencetheCouncilmemberwho appointedthepersonmayappointa temporarypersonto fill thatpositionor the Councilmayappointa temporarypersonto fill thepositionif appointedby the
COUNCIL POLICY
Subject:
Appointmentsto Boards/Commissions/Committees
Policy Number EffectiveDate Numberof
Pages
000-06 7 of 7
Council.
K. Conflictsof Interest/Ethics
1. Board, commission, andcommitteemembersshallcomplywith all stateandlocal lawswith respectto ethicsandconflictsof intereststo theextentthatsuchlaws applyto theirposition, includingstateandlocal requirementsto timely file Statementsof EconomicDisclosureif thememberis designatedasafiler by state law or theCity’s Conflict of InterestCode.
2. All board, commission, andcommitteemembersshallberequiredto attend mandatoryethicsandanti-harassmenttrainingprovidedby theCity or availableonlineor throughotherapprovedtrainingprovidersasrequiredby law.
3. All board, commission, andcommitteemembersshallcomplywith Council Policy000-03, Presentationsto Boards, Commissions, andCouncilMadeby Membersof Any Body of City of SantaRosa, andCouncilPolicy000-51, Code of Conductfor CouncilmembersandBoardandCommissionMembers.
4. In additionto otherenforcementactionsasprovidedby stateandlocal law, failure to complywith therequirementsof this sectionmaybegroundsfor removalfrom themember’s positiononboard, commissionor committee.
Modified by ResolutionNo. RES-2024 Dated: Month, XX,
YYYY
Modified by ResolutionNo. RES-2021-152 Dated: August31, 2021 Modified by ResolutionNo. 28784 Dated: May 31, 2016
Modified by ResolutionNo. 28202 Dated: November6, 2012
Modified by ResolutionNo. 27748 Dated: October5, 2010
Modified by ResolutionNo. 26252 Dated: May 3, 2005
Modified by ResolutionNo. 26123 Dated: November23, 2004 Modified by ResolutionNo. 22864 Dated: October1, 1996
Modified by ResolutionNo. 22703 Dated: June4, 1996
Modified by ResolutionNo. 20396 Dated: June18, 1991
Modified by ResolutionNo. 17568 Dated: October15, 1985
Modified by ResolutionNo. 16635A Dated: March27, 1984
Adoptedby ResolutionNo. 11857 Dated: March16, 1976
CC - RES-2024-201 (12-17-2024)
Final Audit Report 2024-12-23
Created: 2024-12-19
By: Melanie Ferreira ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAxcRAvfFgWQyrhDqHM-gYWGYEIPWTg-iz CC - RES-2024-201 (12-17-2024)" History
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