City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
AUGUST 19, 2025
12:00 P.M. - CLOSED SESSION
4:00 P.M. - REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT
100 SANTA ROSA AVENUE, SANTA ROSA.
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/84471867952, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 844 7186 7952;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting
In-Person from Council Chamber or submitted in advance
via email at [email protected] by 5:00 p.m. the
Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO
AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR
PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
speak during this time will be allowed to make public comment under Agenda Item 18.
12:00 P.M.
1. CALL TO ORDER AND ROLL CALL
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: one potential case.
3.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 730 3rd Street, APN 009-072-044
Agency Negotiator: Jill Scott, Real Property Negotiator Negotiating Parties: LH GPM LLC; The Grupe Company & Visionary Home Builders of California, Inc.: Bayhill Ventures, LLC Under Negotiations: Price and terms of payment.
3.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Lucan Bohanan vs. City of Santa Rosa
Sonoma County Superior Court Case No. 24CV02519
3.4 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Cindy Gemignani, as Conservator of the Estate of Daryl W. Titus, et al.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
vs. City of Santa Rosa, et al.
Sonoma County Superior Court Case No. SCV-270898
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
4. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4:00 P.M.
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
7. PROCLAMATIONS/PRESENTATIONS
7.1 PROCLAMATION - WOMEN’S EQUALITY DAY
ProclamationAttachments:
7.2 PRESENTATION - COUNTY OF SONOMA PRESENTATION OF
PROPERTY TAX INFORMATION FOR THE CITY OF SANTA ROSA
PresentationAttachments:
8. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8.1 CAPITAL IMPROVEMENT PROGRAM STATUS UPDATE
Staff will provide an update of projects currently in the Capital Improvement Program. No action will be taken except for possible direction to staff.
PresentationAttachments:
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
9.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in July 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City.
Litigation ReportAttachments:
10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
11.1.1 Council Subcommittee Reports
11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
11.1.4 Association of Bay Area Governments (ABAG)
11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
11.1.6 Sonoma Clean Power Authority (SCPA)
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
11.1.8 Groundwater Sustainability Agency (GSA)
11.1.9 Sonoma County Homeless Coalition
11.1.10 Renewal Enterprise District (RED)
11.1.11 Public Safety Subcommittee
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
11.1.12 Other
11.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS
11.2.1 CHAIRPERSON APPOINTMENT FOR BOARDS, COMMISSIONS,
AND COMMITTEES
Mayor will announce a chair for the Board of Parks and Recreation, and recommends that the Council, by motion, approve the selection.
Attachment 1 - Council Policy 000-06Attachments:
12. APPROVAL OF MINUTES
12.1 August 5, 2025, Regular Meeting Minutes.
Draft MinutesAttachments:
13. CONSENT ITEMS
13.1 MOTION - RESPONSES TO THREE 2024-2025 GRAND JURY
REPORTS
RECOMMENDATION: It is recommended by the City Manager, Housing and Community Services, and the Planning and Economic Development Department that the Council, by motion, authorize the Mayor to execute formal responses to three Sonoma County 2024-2025 Grand Jury Reports, “Local Fees, Local Subsidies: Fees and subsidies cause local pain,” “Animal Services in Sonoma County: Separate and Not Equal,” and “Who Can Afford to Live in Sonoma County? A Tale of Two Cities.”
Staff Report
Attachment 1 - Response to GJ Report Form_Local City Fees Attachment 2 - Response to GJ Report Form_Animal Services Attachment 3 - Response to GJ Report Form_Housing
Attachment 4 - Letter to Presiding Judge
Attachments:
13.2 RESOLUTION - BID AWARD APPROVAL - MOBILE MODULAR
BUILDING TO MOBILE MODULAR MANAGEMENT CORPORATION
RECOMMENDATION: It is recommended by the Fire and Finance Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
Departments that the Council, by resolution, approve issuance of a Purchase Order to Mobile Modular Management Corporation, Livermore, California for the purchase of one mobile modular building in the amount of $132,271.50.
Staff Report
Resolution
Exhibit A - Bid Response
Attachments:
13.3 MOTION - CONTRACT AWARD - SOUTH DAVIS NEIGHBORHOOD
PARK PLAY AREA REVITALIZATION
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02215, South Davis Neighborhood Park Play Area
Revitalization, in the amount of $1,498,794.50 to the lowest responsible bidder, Hanford Applied Restoration & Conservation of Petaluma, California, approve a 15% contract contingency, and authorize a total contract amount of $1,723,613.67. The sources of funds are the Parks Bond Act Per Capita Grant and Zone 2 - Park Development Impact Fees. No City General Fund money is included in this project.
Staff Report
Attachment 1 - Location Map
Attachment 2 - Summary of Bids
Attachments:
13.4 MOTION - CONTRACT AWARD - KAWANA SPRINGS COMMUNITY
PARK GARDEN
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion: 1) consent to the withdrawal of the bid of S2SERM LLC of San Ramon, California, on Contract Number C02393, Kawana Springs Community Park Garden; and 2) award the contract in the amount of $1,568,283.00 to the lowest responsive and responsible bidder, Ghilotti Bros, Inc. of San Rafael, California; approve a 10% contract contingency; and authorize a total contract amount of $1,725,111.30. The source of funds is Capital Improvement Fund; no City General Fund money is included in this project.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
Staff Report
Attachment 1 - Location Map
Attachment 2 - Summary of Bids
Attachment 3 - S2SERM LLC Relief of Bid
Attachments:
13.5 MOTION - CONTRACT AWARD - TRAFFIC SIGNALIZATION AT
HEARN AVENUE AND BURBANK AVENUE
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02319, Traffic Signalization at Hearn Avenue and Burbank Avenue, in the amount of $690,070 to the lowest responsible bidder, Mike Brown Electric Company of Cotati, California, approve a 10% contract contingency in the amount of $69,007, and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $759,077. No City General Fund money is included in this project.
Staff Report
Attachment 1 - Location Map
Attachment 2 - Summary of Bids
Attachments:
13.6 MOTION - CONTRACT AWARD FOR THE 2025 PAVEMENT
PREVENTATIVE MAINTENANCE
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02496, 2025 Pavement Preventative Maintenance, in the amount of $1,986,605.50 to the lowest responsible bidder, Pavement Coatings Co. of Sacramento, California, approve a 10% contract contingency, and authorize a total contract amount of $2,185,266.05.
The source of funds is the Capital Improvement Fund. No City General Fund money is included in this project.
Staff Report
Attachment 1 - Location Map
Attachment 2 - Summary of Bids
Attachments:
13.7 RESOLUTION - APPROVAL OF NEW MASTER PROFESSIONAL
SERVICE AGREEMENTS AND AUTHORIZATION TO EXECUTE
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
PROJECT WORK ORDERS UNDER THE AGREEMENT
RECOMMENDATION: It is recommended by the Transportation and Public Works, Water, and Planning and Economic Development Departments that the Council, by resolution: 1) approve ninety-six (96) Master Professional Services Agreements for the twenty-three (23) scopes of services categories provided by the departments; 2) authorize the City Manager or delegee to make non-substantive changes to the Master Professional Services Agreements, subject to approval by the City Attorney, and execute the Master Professional Services Agreements; and 3) authorize the Director of Transportation and Public Works or delegee to execute and make non-substantive changes to the Project Work Orders under the established Master Professional Services Agreements. This item has no impact on current fiscal year budget.
Staff Report
Resolution
Exhibit A – MPSA Scope of Services
Exhibit B – MPSA Agreement Form
Attachments:
13.8 RESOLUTION - ESTABLISHING SPEED LIMITS TO REDUCE
VEHICLE SPEEDS TO BETWEEN 25-40 MILES PER HOUR ON 29
STREET SEGMENTS CITYWIDE
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, establish radar enforceable speed limits that reduce vehicle speeds to between 25-40 miles per hour on 29 street segments throughout the City.
Staff Report
Attachment 1 - Vicinity Map
Resolution
Attachments:
13.9 RESOLUTION - APPROVAL OF PURCHASE ORDER UNDER THE
SOURCEWELL CONTRACT (042021-MOT) TO MOTOROLA
SOLUTIONS, INC. TO EQUIP THREE FIRE DEPARTMENT
APPARATUS
RECOMMENDATION: It is recommended by the Fire Department that Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
the Council, by resolution: 1) approve use of Sourcewell Contract (Contract Number 042021-MOT) with Motorola Solutions, Inc. of Farmers Branch, Texas to issue a purchase order for Motorola radios, equipment, and installation in an amount not to exceed $128,065.70 to equip three apparatus with portable radios and one apparatus with a mobile radio system; and 2) authorize the City Manager to negotiate and execute any necessary agreement(s) to complete the purchase.
Staff Report
Attachment 1 - Sourcewell Contract 042021
Attachment 2 - Quote From Motorola Solutions
Resolution
Attachments:
13.10 RESOLUTION - PARKING AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND 425 HUMBOLDT, LLC FOR THE USE OF
PARKING GARAGE 3
RECOMMENDATION: It is recommended by the Parking Division of the Finance Department that the Council, by resolution, approve a Parking Agreement with 425 Humboldt, LLC, Los Altos, California to obtain permits at Garage 3 located at 735 5th Street for residential parking in connection with a proposed multi-family, mixed-use development project consisting of 299 units to be located at 425 Humboldt Street.
Staff Report
Resolution
Exhibit A - Parking Agreement
Attachments:
13.11 RESOLUTION - APPROVAL OF THE SALE OF THE SURPLUS
PARCEL LOCATED AT 0 COFFEY LANE (APN 058-033-014)
RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution: 1) approve the sale of the surplus parcel located at 0 Coffey Lane (Assessor’s Parcel Number 058-033-014); and 2) authorize the City Manager or designee to execute all documents necessary to complete the disposition, subject to approval as to form by the City Attorney.
Staff Report
Resolution
Attachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
13.12 RESOLUTION - APPROVAL OF THE SALE OF SURPLUS PARCELS LOCATED AT 5740 MONTECITO AVENUE AND 0 FOUNTAINGROVE
PARKWAY (APNs 181-010-025, -026 AND -027) (THIS ITEM HAS BEEN CONTINUED TO THE SEPTEMBER 30, 2025, REGULAR
MEETING)
RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution: (1) Approve the sale of the surplus parcels located at 5740 Montecito Avenue and 0 Fountaingrove Parkway (Assessor’s Parcel Numbers 181-010-025, 181-010-026 and 181-020-027) (collectively, the “Property”); and (2) Authorize the City Manager or designee to execute all documents necessary to complete the disposition.
13.13 RESOLUTION - APPROVAL OF THE SALE OF SURPLUS PARCELS LOCATED AT 970, 980, 988, 992, AND 996 STONY POINT ROAD (APNs 125-131-064, 125-131-060, 125-131-058, 125-131-061, AND 125-131-057)
RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution: 1) approve the sale of the surplus parcels located at 970, 980, 988, 992, and 996 Stony Point Road (Assessor’s Parcel Numbers 125-131-064, 125-131-060, 125-131-058,
125-131-061, and 125-131-057) (collectively, the “Property”); and 2) authorize the City Manager or designee to execute all documents necessary to complete the disposition, subject to approval as to form by the City Attorney.
Staff Report
Resolution
Attachments:
13.14 RESOLUTION - PROFESSIONAL SERVICES AGREEMENT- MECA CONSULTING, INC. - FOR PHASE I, II, AND III ENVIRONMENTAL
SITE ASSESSMENT SERVICES
RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution, approve Professional Services Agreement Number F003061 with MECA Consulting, Inc., a California corporation, dba Millennium Consulting Associates (“Millennium”), Pleasanton, California, for Phase I, II and III Environmental Site Assessment Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
Services for the City Hall Complex, for a total amount not to exceed $133,897.41.
Staff Report
Resolution
Exhibit A
Attachments:
13.15 RESOLUTION - MEMORANDUM OF UNDERSTANDING WITH THE
BURBANK HOUSING MANAGEMENT CORPORATION FOR
AFTER-SCHOOL ENRICHMENT AND RECREATION PROGRAMS
RECOMMENDATION: It is recommended by the Recreation Division that the Council, by resolution: 1) approve a Memorandum of Understanding with Burbank Housing Management Corporation for the Recreation Division to provide services for after-school enrichment and recreation programs; and 2) authorize the Director of Housing and Community Services or designee to negotiate, execute, and administer, subject to approval as to form by the City Attorney.
Staff Report
Resolution
Exhibit A - Memorandum of Understanding with Burbank Housing Management Corporation Attachments:
13.16 RESOLUTION - REVISIONS TO CITY COUNCIL MANUAL OF
PROCEDURES AND PROTOCOLS
RECOMMENDATION: It is recommended by the City Clerk and City Attorney that the Council, by resolution, approve revisions to the City Council Manual of Procedures and Protocols.
Staff Report
Attachment 1 - Redline Changes to Manual of Procedured and Protocols Resolution
Exhibit A
Attachments:
13.17 RESOLUTION - ACCEPTANCE OF FUNDING AWARD FROM THE
CALIFORNIA HIGHWAY PATROL (CHP) CANNABIS TAX FUND
GRANT PROGRAM FY25/26
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) accept grant funds in the amount of Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
$498,245.30 from the California Highway Patrol through the Cannabis Tax Fund Grant Program FY 25/26; 2) authorize the City Manager or designee to execute award documents and any additional documents for administration of the grant; and 3) appropriate $498,245.30 of grant funds to a project key.
Staff Report
Attachment 1 - Grant Award
Resolution
Attachments:
14. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 18.
LATE CORRESPONDENCE
Late Correspondence (Uploaded 08-19-2025)Attachments:
15. REPORT ITEMS
15.1 REPORT - REQUEST FOR SUMMARY VACATION OF TWO PUBLIC SERVICE EASEMENTS, LOCATED AT 4362 HIGHWAY 12, PARCEL
NO. 032-010-068 (FILE NO. VAC24-001)
BACKGROUND: On October 16, 2024, the Planning and Economic Development Department received an application seeking a Summary Vacation of the Public Service Easements for utility (PUE) and emergency vehicle access (EVA) for the commercial property located at 4362 Highway 12. The EVA easement will be superseded by dedicating a new EVA easement from Highway 12 to serve the constructed self-storage facility. Since the development of the self-storage facility, a PUE along the entire lot frontage was dedicated in 2022 for public utility purposes including the future undergrounding of the overhead services along Highway 12. In addition, public water facilities have been relocated out of the existing PUE and fully encompassed within the Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
dedicated PUE from 2022.
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council, by resolution, approve a Summary Vacation of two Public Service Easements for the commercial property located at 4362 Highway 12.
Staff Report
Attachment 1 - Disclosure Form
Attachment 2 - Location Map
Attachment 3 - Current ALTA Survey with Easements for Vacation Resolution
Exhibit A - Legal description of Vacation of EVA
Exhibit B - Plat for Vacation of EVA
Exhibit C - Legal description of Vacation of Water Line Easement Exhibit D - Plat for Vacation of Water Line Easement
Exhibit E - Engineering Development Services Conditions of Approval Presentation
Attachments:
15.2 REPORT - REQUEST FOR SUMMARY VACATION OF ONE
EMERGENCY VEHICLE ACCESS EASEMENT, LOCATED AT 3901
HEATHFIELD PLACE, PARCEL NO. 173-490-035 (FILE NO.
PLN25-0115)
BACKGROUND: On April 22nd, 2025, the Planning and Economic Development Department received an application seeking a Summary Vacation of the Emergency Vehicle Access Easement for emergency vehicle access for the residential property 3901 Heathfield Place. The subject easements have never been used for emergency vehicle access.
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council, by resolution, approve a Summary Vacation of an Emergency Vehicle Access Easement for the residential property located at 3901 Heathfield Place.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
Staff Report
Attachment 1 - Disclosure Form
Attachment 2 - Location Map
Resolution
Exhibit A - Legal Description of Vacation
Exhibit B - Plat for Vacation of EVA
Exhibit C - Engineering Conditions of Approval
Presentation
Attachments:
16. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
16.1** PUBLIC HEARING - APPEAL OF PLANNING COMMISSION DENIAL
OF THE ELM TREE STATION PROJECT
BACKGROUND: On December 17, 2021, Conditional Use Permit and Design Review applications for the Elm Tree Station project (Project) were submitted. The Project includes the construction of a gas station with six gas pumps and four electric charging stations, and a 3,448-square-foot general retail space with an 806-square-foot, one-bedroom apartment above located at 874 N Wright Road. The Project also includes the construction of an additional 432-square-foot general retail use and park-like amenities, including patio/trellis area, benches and picnic area, and a bike path that would traverse the eastern and southern boundaries of the project site from the Joe Rodota Trail to North Wright Road. On September 13, 2022, the City Council adopted Ordinance No. ORD-2022-10, which amended the Zoning Code to prohibit new gas station land uses. The ordinance included an exemption for any existing applications deemed complete for processing on or before the effective date of the ordinance. Because the Project was deemed complete on December 17, 2021 it is exempt from the ordinance prohibiting new gas stations. While City staff had recommended approval of the Conditional Use Permit, on April 10, 2025, the Planning Commission unanimously denied the application. On April 21, 2025, pursuant to City Code Chapter 15-24, the applicant appealed the decision of the Planning Commission. City staff’s position Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
on the findings for granting approval have not changed; as such, the action before the Council includes two options: 1) accept the Appeal and approve the Conditional Use Permit, or 2) Deny the Appeal and uphold the Planning Commission’s denial.
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council consider the recommendations of the Planning Commission and City Staff and either 1) by two resolutions, accept the Appeal and adopt an Addendum to the Elm Tree Station Initial Study/Mitigated Negative Declaration and approve the Conditional Use Permit for the Elm Tree Station Project; or 2) by one resolution, deny the Appeal and uphold the Planning Commission’s denial of the Conditional Use Permit for the Elm Tree Station Project.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
Staff Report
Attachment 1 - Disclosure Form
Attachment 2 - Location Map
Attachment 3 - Project Description
Attachment 4 - Plans
Attachment 5 - Traffic Impact Study
Attachment 6 - Addendum to Traffic Impact Study
Attachment 7 - Trip Generation and Trip Length
Attachment 8 - Water Quality Control Board Section 401 Cert.
Attachment 9 - Health Risk Assessment
Attachment 10 - Greenhouse Gas Emissions Memo
Attachment 11 - Communication from BAQQMD
Attachment 12 - Biological Resources Analysis 2012
Attachment 13 - Environmental Noise Study
Attachment 14 - Arborist Report
Attachment 15 - Climate Action Plan Checklist
Attachment 16 - Army Corps Verification
Attachment 17 - Gas Station Ban Ordinance, ORD-2022-010 . V2 Attachment 18 - Resolution PC-2022-020
Attachment 19 - IS-MND and MMRP, August 26, 2013
Attachment 20 - Stormwater LID
Attachment 21 - Public Correspondence
Attachment 22 - Prior Gas Station ZC Regulations
Attachment 23 - PD 0435
Attachment 24 - Planning Commission Staff_Report
Attachment 25 - Appeal Form
Attachment 26 - Draft PC Approval Resolution 1 - Addendum and MMRP with Exhibit A Attachment 27 - Draft PC Approval Resolution 2 - CUP with Exhibit A Attachment 28 - Adopted Resolution of Denial - PC-RES-2025-007 - signed Attachment 29 - Correspondence
Draft Council Resolution of Approval 1
Exhibit A
Draft Council Resolution of Approval 2
Exhibit A
Attachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
Draft Council Resolution of Denial
Presentation (City)
Presentation (Applicant)
Public Hearing Notice
Late Correspondence (Uploaded 08-19-2025)
16.2 PUBLIC HEARING - PLACEMENT OF ANNUAL STORM WATER
ENTERPRISE CHARGES ON THE SONOMA COUNTY PROPERTY
TAX ROLL
BACKGROUND: The City of Santa Rosa is required under the federal Clean Water Act to obtain and comply with a National Pollutant Discharge Elimination System (NPDES) and Waste Discharge Requirements for Discharges from the Municipal Separate Storm Sewer Systems (Storm Water Permit). To comply with permit requirements and to control and reduce flooding, property damage, erosion, and storm water quality degradation in the City, the Council, in 1996, added Title 16 to the City Code, which created a Storm Water Enterprise and Utility (“Storm Water Enterprise”) as an agency of the City. Under Title 16, the City Council is authorized to prescribe and collect charges (special assessments) for the services and facilities of the Enterprise. The Council’s intention to collect the Storm Water Enterprise charges on the Sonoma County Property Tax Roll was stated in Resolution 22880, adopted in 1996, which levied the annual charges. The amount of the annual charges of the Storm Water Enterprise for fiscal year 2025-26 were adopted by the Santa Rosa City Council on June 17, 2025. This action only considers the manner in which the annual charges will be collected and not the amount of the fee.
RECOMMENDATION: It is recommended by the Board of Public Utilities and Santa Rosa Water that the Council, by resolution, adopt by 2/3 vote the Storm Water Enterprise Charge Report and approve placement of the Storm Water Enterprise charges on the Sonoma County Property Tax Roll, to be collected by the Sonoma County Auditor-Controller-Treasurer-Tax Collector at the same time and in the same manner as Sonoma County property taxes are collected, unless those charges do not meet the County minimum of $10 and/or parcel owner contact information is known to be incorrect.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
Staff Report
Attachment 1 - Storm Water Enterprise Charge Report
Resolution
Presentation
Public Hearing Notice
Attachments:
16.3 PUBLIC HEARING - SUBMITTAL OF SUBSTANTIAL AMENDMENT
TO THE HOME INVESTMENT PARTNERSHIPS - AMERICAN
RESCUE PLAN (HOME-ARP) ALLOCATION PLAN TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AND
APPROVAL OF SECOND AMENDMENT TO GRANT AGREEMENT
WITH CATHOLIC CHARITIES HOME-ARP PROGRAM
BACKGROUND: The proposed action will authorize the submittal of the Substantial Amendment to the City of Santa Rosa’s (City) HOME-ARP Allocation Plan to HUD. On April 30, 2025, HUD notified the City of an additional $4,095 in HOME-ARP funding, increasing the total allocation to $2,741,528. The Substantial Amendment also includes the reallocation of $100,000 from City Administration and Planning to subrecipient Supportive Services and Non-Profit Operating Costs, aligning with the City’s original intent to prioritize funds for programs that prevent and address homelessness.
The proposed action will also approve a Second Amendment with Catholic Charities increasing the agreement by $104,095 for a revised total of $1,719,539 for the period January 1, 2024, through June 30, 2026. All funding changes are within the Federal HOME-ARP program allocation and have no impact on the General Fund.
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution: 1) authorize submittal of the Substantial Amendment to the HOME Investment Partnerships - American Rescue Plan (HOME-ARP) Allocation Plan (Substantial Amendment) to the U.S. Department of Housing and Urban Development (HUD); 2) accept and appropriate additional HOME-ARP funds in the amount of $4,095 and reallocate $100,000 in HOME-ARP funds from City Administration and Planning to subrecipient Supportive Services and Non-Profit Operating Costs; 3) Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
authorize the City Manager or their designee to execute, in a form approved by the City Attorney, any forms or documents required by HUD to implement the HOME-ARP funds; 4) authorize the Chief Financial Officer to increase appropriations in a net amount of $4,095; 5) approve a Second Amendment to Grant Agreement with Catholic Charities of the Diocese of Santa Rosa DBA Catholic Charities of Northwest California HOME-ARP Program (Second Amendment) to increase the amount of the agreement by $104,095 for a total of $1,719,539 for the period January 1, 2024 to June 30, 2026; and 6) authorize the Director of Housing and Community Services to execute the Second Amendment.
Staff Report
Attachment 1 - Substantial Amendment to the HOME-ARP Plan Resolution - HOME-ARP Substantial Amendment
Resolution - HOME-ARP 2nd Amendment
Exhibit A -Second Amendment to Grant Agreement
Public Hearing Notice
Presentation
Attachments:
17. WRITTEN COMMUNICATIONS
17.1 NOTICE OF FINAL MAP - Cherry Ranch Subdivision - For Council action.
Notice of Submittal
Location Map
Attachments:
17.2 NOTICE OF FINAL MAP - Roseland Village - For Council action.
Notice of Submittal
Location Map
Attachments:
18. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 14. Each speaker will be allowed up to three minutes.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
AUGUST 19, 2025City Council
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
20. ADJOURNMENT OF MEETING
21. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
21.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
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