Agenda Item #13.5
For Council Meeting of: August 19, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DAN HENNESSEY, DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS SUBJECT: CONTRACT AWARD – TRAFFIC SIGNALIZATION AT HEARN AVENUE AND BURBANK AVENUE AGENDA ACTION: MOTION
RECOMMENDATION
It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02319, Traffic Signalization at Hearn Avenue and Burbank Avenue, in the amount of $690,070 to the lowest responsible bidder, Mike Brown Electric Company of Cotati, California, approve a 10% contract contingency in the amount of $69,007, and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $759,077. No City General Fund money is included in this project.
EXECUTIVE SUMMARY
This motion will award a contract in the amount of $690,070 to Mike Brown Electric Company of Cotati, California, approve a 10% contract contingency, and authorize a total contract amount of $759,077 to install a traffic signal at the intersection of Hearn Avenue and Burbank Avenue.
BACKGROUND
The project will construct a traffic signal at the intersection of Hearn Avenue and Burbank Avenue which provides access to Southwest Community Park. The existing crosswalk warning lights will remain operational until the new signal is activated. There will be new ADA compliant curb ramps at the southwest, southeast, and northeast corners. The existing valley gutter across the driveway to Southwest Community Park will be reconstructed.
PRIOR CITY COUNCIL REVIEW
On January 9, 2024, the Council, by Resolution No. RES-2024-008, approved an addendum to the Roseland Area/Sebastopol Road Specific Plan and Roseland Area Annexation Project Final Environmental Impact Report for the Traffic Signalization at Hearn Avenue and Burbank Avenue.
ANALYSIS
1. The project was advertised on July 1, 2025, and bids were received on July 30, 2025. A total of two (2) bids were received, ranging from $690,070 to $731,044. The low bid was 35% over the Engineer’s Estimate.
2. The low bidder, Mike Brown Electric Company of Cotati, California possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
3. Construction is anticipated to begin approximately September 2025. The length of the contract is one hundred eighty (180) working days.
4. The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
Funding for the project has been appropriated to Account JL17639. The funds were from the Capital Improvement Project Funds and include Capital Facilities Fees and City In-Lieu Development Fees.
ENVIRONMENTAL IMPACT
The proposed project has been reviewed in compliance with CEQA. An Addendum to the Roseland Area/Sebastopol Road Specific Plan and Roseland Area Annexation Projects Final Environmental Impact Report (2016 FEIR) (State Clearinghouse Number 2016012030) was prepared in compliance with CEQA Guidelines Section 15164. The document was reviewed by City Staff, who determined that the project would not cause new significant environmental effects or substantial increases in the severity of significant effects beyond those previously identified in the 2016 FEIR.
Pursuant to State CEQA Guidelines Section 15164(b), an addendum to a previously certified EIR is not required to be circulated for public review, and was considered by the Lead Agency prior to making a decision about the project. Per CEQA Guidelines Section 15164(d), the decision-making body considered and approved the addendum with the final EIR on January 9, 2024.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 –Summary of Bids
PRESENTER
Mike VanMidde, Associate Traffic Engineer
CONTRACT AWARD – TRAFFIC SIGNALIZATION AT HEARN AVENUE AND BURBANK AVENUE PAGE 2 OF 3