Agenda Item #13.3
For Council Meeting of: August 19, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DAN HENNESSEY, DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS DEPARTMENT SUBJECT: CONTRACT AWARD - SOUTH DAVIS NEIGHBORHOOD PARK PLAY AREA REVITALIZATION AGENDA ACTION: MOTION
RECOMMENDATION
It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02215, South Davis Neighborhood Park Play Area Revitalization, in the amount of $1,498,794.50 to the lowest responsible bidder, Hanford Applied Restoration & Conservation of Petaluma, California, approve a 15% contract contingency, and authorize a total contract amount of $1,723,613.67. The sources of funds are the Parks Bond Act Per Capita Grant and Zone 2 – Park Development Impact Fees. No City General Fund money is included in this project.
EXECUTIVE SUMMARY
This motion will award a contract to Hanford Applied Restoration & Conservation of Petaluma, California, approve a 15% contract contingency and authorize a total contract amount of $1,723,613.67.
BACKGROUND
South Davis Neighborhood Park is a designated 1.34-acre Neighborhood Park and is located within the Sunnyside Addition Neighborhood in the southwest quadrant of the City of Santa Rosa. The park was acquired prior to 1946 as part of Caltrans’ right-of-way construction for Highway 101. It was constructed in 1988 with a lawn, landscaping, and trees. At later dates a picnic area, half-court basketball court, playground equipment, and a pedestrian overpass, leading to the remainder of the Sunnyside Neighborhood, were added.
The park is bordered on the east by a 20+ foot wall, which separates the park from Highway 101. To the west, the park is bordered by South Davis Street and a long-established residential neighborhood with narrow streets. To the north, the park is bordered by Highway 12, and to the south is South Dutton Avenue.
There have been a variety of changes and updates to the park over the years, including the installation of park fencing along Highway 101 in 1977 as part of the construction for the pedestrian overpass. In 1988, the south end of the park was updated; sidewalks and curb and gutter were installed, as well as plantings and irrigation. In 2001, playground equipment was installed. The playground contains play areas for ages 2-5 years and 5-12 years along with a separate swing area. The remainder of the park contains mature landscaping, numerous Redwood trees, irrigated lawn, picnic tables, benches, temporary trash receptacles, half-court basketball, and wooden bollards along South Davis Street. The Park Master Plan was completed in 2003 and amended in 2023 to include the renovation of South Davis Park play area and supporting amenities.
Revitalization of the playground area at South Davis Neighborhood Park is partially funded by the California State Parks’ Per Capita Grant Program. The project scope is to remove existing play equipment and replace with new play equipment for youth ages 2-5 and 5-12 including new playground surfacing to bring the playground area into compliance with current California Playground Safety Regulations and building codes related to equal access, ADA pathways and site furnishings, sidewalks, lighting, fencing, tree work, and a new park sign.
PRIOR CITY COUNCIL REVIEW
On June 29, 2021, the City Council, by Resolution NO. RES-2021-115, approved submittal of a grant application to the State of California Department of Parks and Recreation Office of Grants and Local Services Per Capita Grant Program for the revitalization of the playground area at South Davis Neighborhood Park and authorized the Assistant City Manager to Accept the grant and execute related documents.
On January 11, 2022, the City Council, by Resolution No. RES-2022-006, approved a Professional Services Agreement, between the City of Santa Rosa and Carlile Macy, Inc., of Santa Rosa CA, in an amount not to exceed $204,822.
On February 28, 2023, the City Council, by Resolution No. RES-2023-042, approved the proposed South Davis Neighborhood Park Master Plan Amendment.
ANALYSIS
1. The project was advertised on June 26, 2025, and bids were received on July 15, 2025. A total of five (5) bids were received. Of those five bids, three (3) were responsive bids, ranging from $1,498,794.50 to $1,783,345.00 The low bid was 26% over the Engineer’s Estimate.
2. The low bidder, Hanford Applied Restoration & Conservation, possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
4. Construction is anticipated to begin approximately October 10, 2025. The length of the contract is forty-five (45) working days.
5. The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
Funding for this project has been appropriated to Account Number 09556.
Approval of this action does not have a fiscal impact on the General Fund and no General Fund money is included in this project.
ENVIRONMENTAL IMPACT
The proposed project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1 – Existing Facilities) and Section 15302 (Class 2 – Replacement or Reconstruction).
The project consists of minor alterations to an existing public park facility, including removal and replacement of play structures, surfacing, sidewalks, site furnishings, lighting, fencing, ADA-compliant pathways, a park sign, and limited tree work. All improvements are intended to meet current safety and accessibility codes and will not expand the existing use of the site.
As the project involves negligible or no expansion of existing use and replaces existing features with new components of the same purpose and capacity, it qualifies for exemption under Class 1 and Class 2. No unusual circumstances or exceptions under CEQA Guidelines Section 15300.2 apply. Therefore, no further environmental review is required under CEQA.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 – Summary of Bids
PRESENTERS
Felicia Ong, Associate Civil Engineer
Gregory Mariscal, Supervising Engineer
CONTRACT AWARD – SOUTH DAVIS NEIGHBORHOOD PARK PLAY AREA REVITALIZATION PAGE 2 OF 3