Agenda Item #13.1
For Council Meeting of: September 9, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DAN HENNESSEY, DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS SUBJECT: CONSTRUCTION MANAGEMENT AND INSPECTION CONTRACT AWARD – CALISTOGA ROAD RECONSTRUCTION – MONTECITO BOULEVARD TO HWY 12 AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works Department recommends that the Council, by motion, approve Project Work Order Number A010139-2016-37 to provide Construction Management and Inspection services with Coastland Civil Engineering, Santa Rosa, California, in an amount not to exceed $1,339,723, inclusive of a 10% contract contingency. This item has no impact on current fiscal year budget.
EXECUTIVE SUMMARY
This motion will approve Project Work Order Number A010139-2016-37 to Coastland Civil Engineering, Santa Rosa, California (“Coastland”), in an amount not to exceed $1,339,723, inclusive of a 10% contract contingency.
GOAL
This item relates to Council Goal #2 - Invest in the Development and Maintenance of the City's Infrastructure. This item helps City staff manage construction activities to ensure City infrastructure is constructed according to the approved plans and specifications.
BACKGROUND/PRIOR COUNCIL REVIEW
This project will rehabilitate approximately 1.1 center line miles of Calistoga Road utilizing Full Depth Reclamation (FDR) construction methodology. In addition to the roadway rehabilitation work, the project will include select water and sewer system infrastructure improvements.
On May 21, 2024, the City Council, by Resolution No. RES-2024-071, approved the Transportation and Public Works Department submitting the Calistoga Road Reconstruction project for $4,596,103 to the California Transportation Commission in order to receive Fiscal Year 2024/2025 apportionment of SB1 Road Maintenance and Rehabilitation Account funding.
ANALYSIS
1. The Request for Proposals (RFP) was advertised on June 4, 2025, and proposals were received on July 2, 2025. A total of four (4) proposals were received.
2. A review board comprised of four City staff members from the Transportation and Public Works Department were selected.
3. Proposals were evaluated based on responsiveness to the RFP, qualifications and experience of the project team, demonstrated technical abilities, availability to perform the scope of work, a proposed work plan, and reference projects. The review board concluded that Coastland, was the most qualified proposer to provide Construction Management and Inspection services for this project.
FISCAL IMPACT
Funding for this Project Work Order has been appropriated to Account Numbers 17612, 55804, and 70816. Approval of this action does not have a fiscal impact on the General Fund.
ENVIRONMENTAL IMPACT
The project is exempt from the provisions of the California Environmental Quality Act (CEQA) under Categorical Exemption Sections 15301(c) because it consists of reconstructing the existing roadway in the same location with no use expansion and no creation of additional automobile lanes, 15302(c) because it consists of the replacement or reconstruction of existing utility systems, and 15304 because it consists of minor public alterations in the condition of land, water, and/or vegetation that do not remove scenic trees; therefore, no further environmental review is required. Section 15061(b)(3) also applies because there is no possibility that the project may have a significant effect on the environment. All improvements are to existing roadway and utility infrastructure in previously disturbed areas, and no unusual circumstances exist that would result in a reasonable possibility of a significant environmental impact. Therefore, the project is exempt from CEQA.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Project Work Order Number A010139-2016-37
PRESENTER(S)
Greg Mariscal, Supervising Engineer
Peter Porata, Associate Civil Engineer
CONSTRUCTION MANAGEMENT AND INSPECTION CONTRACT AWARD – CALISTOGA ROAD RECONSTRUCTION – MONTECITO BOULEVARD TO HWY 12 PAGE 3 OF 3