City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
OCTOBER 14, 2025
1:30 P.M. - CLOSED SESSION
4:00 P.M. - INTERVIEWS FOR BOARDS, COMMISSIONS, AND
COMMITTEES / REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT
100 SANTA ROSA AVENUE, SANTA ROSA.
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/84471867952, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 844 7186 7952;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting
In-Person from Council Chamber or submitted in advance
via email at [email protected] by 5:00 p.m. the
Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO
AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 14, 2025City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR
PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 15) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 14, 2025City Council
Item 19.
1:30 P.M.
1. CALL TO ORDER AND ROLL CALL
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: three potential cases
3.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Cornerstone Communities II, LLC v. The City of Santa Rosa, The City Council of the City of Santa Rosa, et al.
Sonoma County Superior Court Case No. 25CV06089
3.3 PUBLIC EMPLOYMENT
(Government Code Section 54957)
Titles: City Manager and Interim City Manager
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
4. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4:00 P.M.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 14, 2025City Council
5. INTERVIEWS FOR BOARDS, COMMISSIONS AND COMMITTEES
5.1 PERSONNEL BOARD INTERVIEWS
The Council will conduct interviews for one At-Large Personnel Board vacancy.
Staff Report
Attachment 1 - Notice of Applicaiton Availability
Attachment 2 - Council Policy 000-06
Attachment 3 - PB City Code Appointment Powers and Duties Attachment 4 - The PB Reference
Attachments:
6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
8. PROCLAMATIONS/PRESENTATIONS
8.1 PROCLAMATION - ZERO WASTE WEEK
ProclamationAttachments:
9. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
9.1 COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. No action will be taken except for possible direction to staff.
10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
11. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
12. MAYOR'S/COUNCIL MEMBERS’ REPORTS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 14, 2025City Council
12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
12.1.1 Council Subcommittee Reports
12.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)
12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
12.1.4 Association of Bay Area Governments (ABAG)
12.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
12.1.6 Sonoma Clean Power Authority (SCPA)
12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
12.1.8 Groundwater Sustainability Agency (GSA)
12.1.9 Sonoma County Homeless Coalition
12.1.10 Renewal Enterprise District (RED)
12.1.11 Public Safety Subcommittee
12.1.12 Other
12.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS
12.2.1 COUNCIL MAY VOTE TO MAKE AN APPOINTMENT TO THE
PERSONNEL BOARD
The Council, by motion, may appoint one member to fill an At-Large vacancy with a term expiring December 31, 2026.
12.3 COUNCIL LIAISON POSITIONS ON JOINT POWERS AUTHORITY
12.3.1 APPOINTMENT OF ALTERNATE TO ZERO WASTE SONOMA
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 14, 2025City Council
AGENCY
The Council may, by motion, select and appoint an alternate to the Zero Waste Sonoma Agency Board of Directors.
13. APPROVAL OF MINUTES
13.1 September 30, 2025, Regular Meeting Minutes.
Draft MinutesAttachments:
14. CONSENT ITEMS
14.1 MOTION - CONTRACT AWARD - PINER CREEK CROSSING - HAWK (HIGH-INTENSITY ACTIVATED CROSSWALK)
RECOMMENDATION: The Transportation and Public Works
Department recommends that the Council, by motion, award Contract Number C01643, Piner Creek Crossing - HAWK (High-Intensity Activated Crosswalk) in the amount of $460,480 to the lowest responsible bidder, Mike Brown Electric Co. of Cotati, California, approve a 15% contract contingency in the amount of $69,072 and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $529,552. The source of funds is gas taxes. No City General Fund money is included in this project.
Staff Report
Attachment 1 - Project Map
Attachment 2 - Summary of Bids
Attachment 3 - Notice of Exemption
Attachments:
14.2 MOTION - APPROVAL OF FIRST AMENDMENT TO GENERAL
SERVICES AGREEMENT NUMBER F002803 WITH GREEN TARA,
INC., DBA CLONE DIGITAL PRINT AND COPY
RECOMMENDATION: The Finance Department recommends that the Council, by motion, approve the First Amendment to General Services Agreement Number F002803 with Green Tara, Inc., dba Clone Digital Print and Copy, Santa Rosa, California, to increase compensation in the amount of $150,000, for a total contract not to exceed $250,000, Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 14, 2025City Council
subject to approval by the City Attorney. This item has no impact on current fiscal year budget.
Staff Report
Attachment 1
Attachments:
14.3 MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH ACCELA, INC. FOR PERMITTING AND
INSPECTION SOFTWARE
RECOMMENDATION: The Information Technology Department
recommends that the Council, by motion, approve the First Amendment to Professional Services Agreement Number F002876 with Accela, Inc., San Ramon, California, to incorporate ePermitHub plan review software, in the amount of $264,761.72, for a total contract not to exceed $2,744,562.83, subject to approval as to form by the City Attorney. This item has no impact on current fiscal year budget.
Staff Report
Attachment 1 - Amendment
Attachments:
14.4 RESOLUTION - THIRD AMENDMENT TO PROFESSIONAL
SERVICES AGREEMENT F002578 WITH DTA PUBLIC FINANCE, INC RECOMMENDATION: The Planning and Economic Development
Department recommends that the Council, by resolution, approve the Third Amendment to Professional Services Agreement Number F002578 with DTA Public Finance, Inc., Irvine, California to revise the scope of services, extend the time of performance, and increase compensation in the amount of $50,000, for a total contract not to exceed $301,500, and authorize the Assistant City Manager to make non-substantive changes to the Amendment, subject to approval by the City Attorney, and execute the Amendment. This item has no impact on current fiscal year budget.
Staff Report
Resolution
Exhibit A - Third Amendment to F002578
Attachments:
14.5 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 14, 2025City Council
1-08 OF THE SANTA ROSA CITY CODE AND ADDING SECTION 1-09
TO THE SANTA ROSA CITY CODE
RECOMMENDATION: The City Clerk’s and City Attorney’s Offices recommend that the Council approve the second reading and adopt an ordinance to amend Santa Rosa City Code (SRCC) Sections 1-08.010 and 1-08.020 to eliminate the requirement of reading ordinance and resolution titles prior to adoption and add Section 1-09 to codify authority to correct scrivener’s errors. This ordinance, introduced at the September 30, 2025, Regular Meeting, passed by a 5-0-2-0 vote (Rogers and Fleming absent).
OrdinanceAttachments:
15. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 19.
16. REPORT ITEMS - NONE.
17. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
17.1 PUBLIC HEARING - FEE ADJUSTMENT FOR RECREATION AND
PARKS RELATED PROGRAMS AND SERVICES
BACKGROUND: The Recreation Division of the Housing and
Community Services Department provides a wide range of fee-based services, including facility use, admissions, and program activities. The Department is proposing updated fees to adjust to increasing expenses, support greater cost recovery and improve operational efficiencies.
RECOMMENDATION: The Housing and Community Services
Department recommends that the Council, by resolution: 1) approve the Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 14, 2025City Council
proposed fee schedule for various facilities and services effective January 1, 2026; and 2) delegate authority to the Director of Housing and Community Services to set the necessary fees for seasonal program activities, excursions, special events, and athletic league fees.
Staff Report
Resolution
Exhibit A - Proposed 2026 Recreation and Parks Fees
Presentation
Public Hearing Notice
Attachments:
18. WRITTEN COMMUNICATIONS - NONE.
19. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 15. Each speaker will be allowed up to three minutes.
20. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
21. ADJOURNMENT OF MEETING
22. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
22.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 14, 2025City Council
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.