Agenda Item #14.1
For Council Meeting of: October 14, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DAN HENNESSEY, DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS SUBJECT: CONTRACT AWARD – PINER CREEK CROSSING - HAWK (HIGH-INTENSITY ACTIVATED CROSSWALK) AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works Department recommends that the Council, by motion, award Contract Number C01643, Piner Creek Crossing - HAWK (High-Intensity Activated Crosswalk) in the amount of $460,480 to the lowest responsible bidder, Mike Brown Electric Co. of Cotati, California, approve a 15% contract contingency in the amount of $69,072 and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $529,552. The source of funds is gas taxes. No City General Fund money is included in this project.
EXECUTIVE SUMMARY
This motion will award a contract to Mike Brown Electric Co. of Cotati, California, approve a 15% contract contingency and authorize a total contract amount of $529,552 to Mike Brown Electric Co. of Cotati, California.
GOAL
This item relates to Council Goal #2 - Invest in the Development and Maintenance of the City's Infrastructure and provides a protected crossing across Fulton Road for the public.
BACKGROUND/PRIOR COUNCIL REVIEW
As part of the City of Santa Rosa's 2013 Master Creek Plan update, a proposed undercrossing at Fulton Road aimed to create a continuous paved trail along Piner Creek Reach 3. However, due to space limitations, this was not feasible. Instead, a High-Intensity Activated Crosswalk (HAWK) signal was identified as the best alternative to allow pedestrians and cyclists to safely cross and continue along the trail.
ANALYSIS
1. The project was advertised on August 1, 2025 and bids were received on August 28, 2025. A total of three (3) bids were received. Bids ranged from $460,480 to $723,400. The low bid was 1% over the engineer’s estimate of $454,605.38.
2. The low bidder, Mike Brown Electric Co., possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
4. Construction is anticipated to begin approximately April 2026. The length of the contract is thirty-five (35) working days.
5. The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
This item has no impact on Fiscal Year (FY) 2025-2026 budget. Current allocated funds within JL 17479 will meet the requirement for appropriations as previously approved by Council.
ENVIRONMENTAL IMPACT
The recommended action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) Existing Facilities and 15303 New Construction because the project consists of the construction and location of small structures that are an improvement for pedestrians crossing by adding a safety protection device and crosswalk across Fulton Road. This work consists of minor alterations to existing streets and sidewalks with no expansion of use.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Advanced construction notice letters were distributed in March 2025 to residents within a 500-foot radius. An imminent construction notice will be sent out two weeks prior to the construction start date.
ATTACHMENTS
Attachment 1 – Project Map
Attachment 2 – Summary of Bids
Attachment 3 – Notice of Exemption
PRESENTER(S)
Felicia Ong, Associate Civil Engineer
Gregory Mariscal, Supervising Engineer
CONTRACT AWARD – PINER CREEK CROSSING - HAWK
(HIGH-INTENSITY ACTIVATED CROSSWALK)
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