City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
OCTOBER 21, 2025
1:00 P.M. - CLOSED SESSION
2:00 P.M. - STUDY SESSION
4:00 P.M. - REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT
100 SANTA ROSA AVENUE, SANTA ROSA.
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/84471867952, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 844 7186 7952;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting
In-Person from Council Chamber or submitted in advance
via email at [email protected] by 5:00 p.m. the
Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO
AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 21, 2025City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR
PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 21, 2025City Council
speak during this time will be allowed to make public comment under Agenda Item 18.
1:00 P.M.
1. CALL TO ORDER AND ROLL CALL
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 PUBLIC EMPLOYMENT
(Government Code Section 54957)
Titles: City Manager and Interim City Manager
3.2 CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representative: Mayor
Unrepresented Employee: City Manager
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
2:00 P.M.
4. STUDY SESSION
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4.1 GENERAL FUND FINANCIAL UPDATE
The Finance Department recommends that Council hold a Study Session to provide an update on the financial condition of the General Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 21, 2025City Council
Fund and present preliminary results for fiscal year (FY) 2024-25. This item is to provide an opportunity for City Council to receive information, ask questions and give general guidance for FY 2026-27 budget development. This item is for information only and no action is to be taken.
Staff Report
Presentation
Attachments:
4:00 P.M.
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
7. PROCLAMATIONS/PRESENTATIONS - NONE.
8. STAFF BRIEFINGS - NONE.
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
9.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in September 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City.
Litigation ReportAttachments:
10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 21, 2025City Council
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
LATE CORRESPONDENCE
Late Correspondence (Uploaded 10-21-2025)Attachments:
11.1.1 Council Subcommittee Reports
11.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
11.1.4 Association of Bay Area Governments (ABAG)
11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
11.1.6 Sonoma Clean Power Authority (SCPA)
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
11.1.8 Groundwater Sustainability Agency (GSA)
11.1.9 Sonoma County Homeless Coalition
11.1.10 Renewal Enterprise District (RED)
11.1.11 Public Safety Subcommittee
11.1.12 Other
12. APPROVAL OF MINUTES - NONE.
13. CONSENT ITEMS
13.1 MOTION - DELEGATION OF AUTHORITY TO THE DESIGN REVIEW
AND PRESERVATION BOARD
RECOMMENDATION: The Planning and Economic Development
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 21, 2025City Council
Department recommends that the Council, by motion, delegate the authority to the newly formed Design Review and Preservation Board to approve the final meeting minutes of the former Design Review Board and Cultural Heritage Board and take any other actions necessary to wrap up other unfinished business of these dissolved boards. This item has no impact on current fiscal year budget.
Staff ReportAttachments:
13.2 MOTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF SIX (6) BMW R1300RT-P MOTORCYCLES
RECOMMENDATION: The Transportation and Public Works
Department recommends that the Council, by motion, approve a Purchase Order to purchase six (6) 2026 BMW R1300RT-P
motorcycles from RCA Investments Inc., dba Long Beach BMW Motorcycles, Long Beach, California utilizing cooperative purchasing through the City of San Bernardino Goods Purchase Agreement 2026-000000140, San Bernardino, California for a total not to exceed amount of $271,214.64 and authorizes the Purchasing Agent to execute the Purchase Order.
Staff Report
Attachment 1 - Purchase Agreement
Attachment 2 - Vendor Pricing
Attachment 3 - Piggyback Consent
Attachment 4 - Correspondence
Attachments:
13.3 MOTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT - CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR THE ROUTE 101 BICYCLE AND PEDESTRIAN
OVERCROSSING (THIS ITEM IS CONTINUED TO A DATE
UNCERTAIN.)
RECOMMENDATION: The Transportation and Public Works
Department recommends that the Council, by motion: 1) approve a Professional Services Agreement to provide construction management and inspection services for the Route 101 Bicycle and Pedestrian Overcrossing project (CML-5028(083)) with Dynamic Dzyne Associates, Inc. dba Substrate (or Substrate, Inc.) of Novato, California in an Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 21, 2025City Council
amount not to exceed $1,800,000 with a City controlled contingency of $200,000; and 2) authorize the Department Head or delegee to make non-substantive changes to the Agreement, subject to approval by the City Attorney, and execute the Agreement. This item has no impact on current fiscal year budget.
13.4 MOTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF ONE MADVAC LS175 COMPACT STREET
SWEEPER
RECOMMENDATION: The Transportation and Public Works
Department recommends that the Council, by motion, approve a Purchase Order to purchase one (1) MadVac LS175 Compact Street Sweeper from RJMS Corporation, a Delaware corporation, dba Total Industries of Livermore, California, utilizing cooperative purchasing through the Sourcewell Cooperative Contract 093021-EXP for a total not to exceed $168,913.80 and authorize the Purchasing Agent to execute the Purchase Order.
Staff Report
Attachment 1 - Vendor Pricing
Attachments:
13.5 MOTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002929 WITH JARVIS FAY LLP FOR
SPECIALIZED LEGAL SERVICES
RECOMMENDATION: The City Attorney and the Transportation and Public Works Department recommend that the Council, by motion, approve the Second Amendment to Professional Services Agreement Number F002029 with Jarvis Fay LLP, Oakland, California to increase compensation by $50,000 for a total contract amount not to exceed $150,000 for continued legal advice relating to public works, public contracting and general procurement matters, and authorize the City Attorney to execute the amendment. This item has no impact on current fiscal year budget.
Staff Report
Attachment 1 - Second Amendment to PSA
Attachments:
13.6 RESOLUTION - AMENDMENT TO PROFESSIONAL SERVICE
AGREEMENT NUMBER F002714A WITH PENA INVESTIGATIONS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 21, 2025City Council
FOR PRE-EMPLOYMENT BACKGROUND CHECK SERVICES
RECOMMENDATION: The Fire Department recommends that the Council, by resolution, approve a Second Amendment to Professional Service Agreement Number F002714A with Pena Investigations, Windsor, California for pre-employment background check services in an amount of $125,000, for a total amount not to exceed $224,000.
This item has no impact on current fiscal year budget.
Staff Report
Resolution
Exhibit A - Professional Service Agreement - Pena
Attachments:
13.7 RESOLUTION - CLASSIFICATION AND COMPENSATION & SALARY
PLAN AND SCHEDULE
RECOMMENDATION: The Human Resources Department
recommends that the Council receive the attached Human Resources Classification/Compensation Reports, and by resolution: 1) approve the proposed new classifications, salaries, associated reclassifications, budget adjustments, and adopt the updated Salary Plan and Schedule; and 2) approve the deletion of 2.0 FTE Fire Inspector II and addition of
2.0 FTE Fire Inspector to correct an error in the titles of the budgeted allocations. This item is requesting appropriations for ongoing funding.
Staff Report
Resolution 1
Exhibit A - Classification and Compensation Study Report Exhibit B - Classification Changes
Exhibit C - New Salary Steps
Exhibit D - Summary of Budget Changes
Exhibit E - Classification and Compensation Differential Analysis Report Exhibit F - Side Letters
Exhibit G - Differential Analysis Compaction Solutions Exhibit H - Differential Analysis New Salary Steps
Exhibit I - Salary Plan and Schedule
Resolution 2 - Fire Position Corrections
Attachments:
13.8 RESOLUTION - APPROVING A PROFESSIONAL SERVICES
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 21, 2025City Council
AGREEMENT WITH RAFTELIS FINANCIAL CONSULTANTS, INC.,
FOR AN OPERATIONAL AND STAFFING ASSESSMENT
RECOMMENDATION: The City Manager’s Office recommends that the Council, by resolution, approve the Professional Services Agreement with Raftelis Financial Consultants, Inc., a North Carolina corporation, for the purpose of conducting an Organization and Staffing Assessment for the City of Santa Rosa, for a total amount not to exceed $144,550, and authorize the City Manager to make non-substantive changes to the Agreement, subject to approval by the City Attorney, and execute the Agreement. This item is requesting appropriations for one-time funding.
Staff Report
Attachment 1 - RFP for Organization and Staffing Assessment Resolution
Exhibit A - PSA - Raftelis Financial Consultants, Inc.
Attachments:
13.9 ORDINANCE INTRODUCTION - CITY CODE TEXT AMENDMENT -
MINOR PROCEDURAL AMENDMENT TO TOBACCO RETAIL
LICENSE ORDINANCE
RECOMMENDATION: The City Manager’s Office recommends that the Council introduce an ordinance to make minor procedural amendments to Chapter 6-20 of the City Code, previously adopted by Council on August 6, 2024, to clarify the appeal processes for Tobacco Retail Licenses. This item has no impact on current fiscal year budget.
Staff Report
Attachment 1 - Ch 6-20 Redline Changes
Ordinance
Attachments:
14. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 21, 2025City Council
under Agenda Item 18.
LATE CORRESPONDENCE
Late Correspondence (Uploaded 10-21-2025)Attachments:
15. REPORT ITEMS
15.1 REPORT - 2025 CALIFORNIA FIRE AND WILDLAND-URBAN
INTERFACE CODE ADOPTION WITH LOCAL AMENDMENTS
BACKGROUND: Every three years the State of California updates the California Code of Regulations, Title 24 (CCR-T24) including the California Fire Code and the new California Wildland-Urban Interface Code. Such model codes with State amendments and California specific codes go into effect in every City and County in the State of California 180 days after publication. The new California codes were published on July 1, 2025 and will take effect on January 1, 2026. The Fire Department is requesting adoption of the 2025 California Fire Code and the 2025 California Wildland-Urban Interface Code with local amendments and administrative changes.
RECOMMENDATION: The Fire Department recommends that the Council: 1) introduce an ordinance adopting by reference the 2025 edition of the California Fire Code as adopted and amended by the State of California, and further amended based on local condition, repeal existing sections not applicable to new codes and modify Chapter 18-44 of the Santa Rosa City Code to reflect the new model code; 2) introduce an ordinance adopting by reference the 2025 California Wildland Urban Interface code, as adopted and amended by the State of California, and further amended based on local condition, added as Chapter 18-46 to the Santa Rosa City Code to reflect the new model code; 3) adopt a resolution setting a public hearing on November 18, 2025, for adoption of the ordinances. This item has no impact on current fiscal year budget.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 21, 2025City Council
Staff Report
Resolution
Ordinance 1- 2025 Fire Code Local Amendments
Ordinance 2 - 2025 Wildland-Urban Interface Code Local Amendments Presentation
Ordinance 2 - Summary
Attachments:
15.2 REPORT - REVISIONS TO CITY COUNCIL VOTING PROCEDURE
FOR ELECTING MAYOR AND VICE MAYOR
BACKGROUND: The City Council held a study session on September 9, 2025, to discuss and provide direction to staff about possible changes to current Council policies related to voting processes Council uses to appoint (1) individuals to vacant Council seats outside of an election cycle, (2) members of certain boards, commissions and committees, and (3) Mayor and Vice Mayor. Given the upcoming election of Vice Mayor in November, staff has prioritized updating the Mayor and Vice Mayor election process. Staff will bring the updates to policies for appointing individuals to boards, commissions, committees, and vacant Council seats outside of an election cycle, at a future date.
RECOMMENDATION: The City Attorney recommends that the Council, by resolution, revise the City Council Manual of Procedures and Protocols to modify the voting procedure the City Council uses to elect the Mayor and Vice Mayor. This item has no impact on current fiscal year budget.
Staff Report
Attachment 1 - Redlined Manual of Procedures and Protocols Resolution
Exhibit A – Revised Manual of Procedures and Protocols
Presentation
Attachments:
16. PUBLIC HEARINGS - NONE.
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
17. WRITTEN COMMUNICATIONS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 21, 2025City Council
17.1 NOTICE OF FINAL MAP - Dutton Meadow - For Council action.
Notice of Submittal
Location Map
Attachments:
18. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 14. Each speaker will be allowed up to three minutes.
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
20. ADJOURNMENT OF MEETING
21. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
21.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
Regular Meeting Agenda and Summary Report
City of Santa Rosa
OCTOBER 21, 2025City Council
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.