Agenda Item #13.2
For Council Meeting of: October 21, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: JEREMY GUNDY, DEPUTY DIRECTOR – FIELD SERVICES, TRANSPORTATION AND PUBLIC WORKS SUBJECT: APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF SIX (6) BMW R1300RT-P MOTORCYCLES AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works Department recommends that the Council, by motion, approve a Purchase Order to purchase six (6) 2026 BMW R1300RT-P motorcycles from RCA Investments Inc., dba Long Beach BMW Motorcycles, Long Beach, California utilizing cooperative purchasing through the City of San Bernardino Goods Purchase Agreement 2026-000000140, San Bernardino, California for a total not to exceed amount of $271,214.64 and authorizes the Purchasing Agent to execute the Purchase Order.
EXECUTIVE SUMMARY
The Purchasing Division of the Finance Department received Purchase Requisition R1700281 from the Transportation and Public Works (TPW) Department for the purchase of six (6) BMW R1300RT-P motorcycles utilizing the piggyback option of the City of San Bernardino Purchase Agreement 2026-00000140.
GOAL
This item relates to the Council Goal #1 - Achieve and Maintain Budgeting Excellence and Fiscal Stability by replacing vehicles at the end of their cost-effective life cycle.
BACKGROUND/PRIOR COUNCIL REVIEW
Under the City’s guidelines for fleet asset replacement, the TPW Fleet Maintenance Division selects an asset for replacement when it has reached the end of its cost-effective life cycle. These assets have met the replacement criteria using a 15-point replacement program, an industry standard for predicting when best to sell an asset. Repair costs, age, and utilization are considered in the point calculation performed by our Faster Fleet software system.
Assets eligible for Replacement:
Asset #
Description
LTD Maintenance costs
6000
2020 BMW R1250RT-P
$20,585
6005
2020 BMW R1250RT-P
$23,740
6006
2020 BMW R1250RT-P
$20,679
6007
2020 BMW R1250RT-P
$17,167
6008
2020 BMW R1250RT-P
$25,012
6009
2020 BMW R1250RT-P
$20,423
ANALYSIS
The City of San Bernardino Purchase Agreement 2026-000000140 is an agreement between the City of San Bernardino and RCA Investments Inc., dba Long Beach Motorcycles, to purchase turnkey motorcycles for Police Service applications.
The City of San Bernardino granted written permission for the City of Santa Rosa to piggyback their Purchase Agreement.
Santa Rosa City Code Section 3-08.160 allows cooperative purchases when advantageous to the City. Based on the pricing the City obtains utilizing the City of San Bernardino’s Goods Purchase Agreement and the specialized nature of the equipment for purchase, TPW staff consider it advantageous to the City to utilize the piggyback option of the agreement to purchase and upfit this equipment.
The Purchase Order will reference the City Purchase Order Terms and Conditions. The vendor, RCA Investments, Inc., will accept the Terms and Conditions.
FISCAL IMPACT
This item has no impact on Fiscal Year 2025-2026 budget, current budgets within GL 300106 Equipment Replacement will meet the requirement for appropriations as previously approved by Council. Approval of this action does not have a direct impact to the General Fund.
ENVIRONMENTAL IMPACT
Pursuant to CEQA Guidelines Section 15378, the recommended action is not a “project” subject to the California Environmental Quality Act (CEQA) because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. In the alternative, the recommended action is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that the recommended action may have a significant effect on the environment.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – City of San Bernardino Purchase Agreement Attachment 2 – Vendor Pricing
Attachment 3 – Piggyback Consent
Attachment 4 - Correspondence
PRESENTER(S)
Zac Brand – Fleet Superintendent, Transportation and Public Works APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF SIX (6) BMW R1300RT-P MOTORCYCLES PAGE 3 OF 3