Agenda Item #13.4
For Council Meeting of: October 21, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: JEREMY GUNDY, DEPUTY DIRECTOR – FIELD SERVICES, TRANSPORTATION AND PUBLIC WORKS SUBJECT: APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF ONE MADVAC LS175 COMPACT STREET SWEEPER AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works Department recommends that the Council, by motion, approve a Purchase Order to purchase one (1) MadVac LS175 Compact Street Sweeper from RJMS Corporation, a Delaware corporation, dba Total Industries, Livermore, California, utilizing cooperative purchasing through the Sourcewell Cooperative Contract 093021-EXP for a total not to exceed $168,913.80 and authorize the Purchasing Agent to execute the Purchase Order.
EXECUTIVE SUMMARY
The Purchasing Division of the Finance Department has received Purchase Requisition Number R166936 from the Transportation and Public Works (TPW) Department to purchase one (1) MadVac LS175 Compact Street Sweeper utilizing the pricing from the Sourcewell Cooperative Agreement Number 093021-EXP.
GOAL
This item relates to Council Goal #1 - Achieve and Maintain Budgeting Excellence and Fiscal Stability and Council Goal #2 - Invest in the Development and Maintenance of the City's Infrastructure by providing maintenance staff the tools to perform higher quality service in our City parks and other public areas more frequently and using less labor effort.
BACKGROUND/PRIOR COUNCIL REVIEW
TPW currently spends approximately 660 labor hours annually cleaning sidewalks, multi-use pathways, protected bicycle lanes, public spaces, and the Prince Memorial Greenway (PMG). Crews perform this work by hand using hot water, brooms, scrub brushes, and portable vacuums to prevent water from entering the creek and storm drains. Some narrow pathways prevent the use of larger equipment, and staff are exposed to physical and biological hazards during cleaning. These operations require up to six (6) Full-Time Equivalent (FTE) at times and often rely on the storm drain cleaning truck to wash and vacuum debris in compliance with stormwater regulations.
Implementing a compact sweeper, operated by a single FTE, would reduce overall labor hours, improve efficiency, and free the storm drain cleaning truck for its primary functions, including cleaning storm drain lines Citywide and responding to hazardous material spills. Compact sweepers can operate on paths at least 48 inches wide, making them suitable for multi-use paths, protected bike lanes, and sidewalks. The rotating brooms mechanically scrub surfaces more efficiently than hand cleaning, while the vacuum system collects debris into a hopper for safe disposal and recovers water.
ANALYSIS
An efficient way to address this maintenance requirement is to mechanize sidewalk, pathways, and public space cleaning activities.
Using a compact sweeper is estimated to reduce labor hours by 68%, providing the opportunity to double the frequency of cleaning and remain below the existing labor hours needed to perform the work by hand.
A compact sweeper can be used to support the cleaning of park spaces, multi-use pathways, the Debris Response Team (DRT) & Encampment Evaluation & Enforcement (EEE) program by providing the teams with an additional tool to clean areas after larger debris is removed, while reducing staff exposure to physical and biological hazards.
FISCAL IMPACT
This item has no impact on Fiscal Year 2025-2026 budget. Current budgets within Measure M Parks Maintenance JL09783 will meet the requirement for appropriations as previously approved by Council. This equipment will not participate in the Equipment Replacement Fund; however, maintenance and fuel will be funded by Measure M Parks Maintenance.
ENVIRONMENTAL IMPACT
Pursuant to CEQA Guidelines Section 15378, the recommended action is not a “project” subject to the California Environmental Quality Act (CEQA) because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. In the alternative, the recommended action is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that the recommended action may have a significant effect on the environment.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Vendor Pricing
PRESENTER(S)
Zac Brand, Fleet Superintendent - Transportation and Public Works APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF ONE MADVAC LS175 COMPACT STREET SWEEPER PAGE 3 OF 3