Finance Financial Update
Fiscal Year End 2024-25
LONG TERM FINANCIAL POLICY
AUDIT SUBCOMMITTEE
OCTOBER 30, 2025
SCOTT WAGNER,
INTERIM CHIEF FINANCIAL OFFICER
2 GF Finance FY 2024-25 Spending
Category 2024-25
Budget
2024-25
Actuals
(Over) Under
Budget
Salaries & Benefits $5,961,727 $5,459,076 $502,651
Services & Supplies $1,927,660 $2,086,896 ($159,236)
Total $7,889,387 $7,545,972 $343,415
3 Finance GF Services & Supplies Detail
Expenditure Detail FY 2024-25 Actuals
IT Cost $708,086
HDL Business tax contract $349,397
Credit card transaction fees $220,045
Auditor – Annual ACFR $239,585
SOCO Mail Service $168,636
Zero Based Budgeting Consultant $97,325
Revenue Measure Consulting $91,216
Rapid Express Courier (Interoffice contract) $36,378
Monthly Banking Fees $35,944
Cost Allocation Plan contract $16,000
4 Finance GF Revenue
Revenue FY 2024-25 Actuals
Cost Allocation Plan Recovery from Enterprise Funds
Finance Services Cost Recovered $2,095,393
5 Finance GF Position Summary Detail
Job Title FTE Count
Chief Finacial Officer 1.00
Depury Director - Finance 1.00
Administrative Service Officer 1.00
Administrative Technician 1.00
Administrative Secretary 1.00
Customer Service Representative 1.00
Purchasing Agent 1.00
Senior Buyer 1.00
Buyer 2.00
Purchasing Technician 1.00
Budget & Financial Analysis Manager 1.00
Store Specialist 2.00
Financial Analyst 4.00
Supervising Accountant 1.00
Accountant 2.00
Accounting Services Supervisor 1.00
Accounting Assistant 3.60
Payroll Manager 1.00
Payroll Supervisor 1.00
Accounting Tech 2.00
Payroll Specialist 3.00
Total GF Finance 32.60
6 Finance Organization Chart
7 GF Finance Services
Administration Accounts Payable
Department Leadership Process accounts payable
Labor Group Financial Mgmt. Reconcile accounts
Personnel Recruitment Ensure proper invoice documentation Retention & management Process 39,000 checks annually
Employee benefit coordination Audit employee travel expenses Process department PAFs Setup & review contract files
Payment receipting Encumber contracts & POs
PSAP Recording secretary Year end closing guidelines
LTFPA Recording secretary Monitor insurance compliance
Assist Finance Goals
8 GF Finance Services
Budget Financial Reporting
Citywide budget preparation Maintain General Ledger
Prepare citywide reports Prepare financial statements
Develop Annual Budget Book Review Grant Contracts
Develop Annual CIP Book Prepare Fund balance reports
Revenue & Expenditure analysis Analyze citywide transactions Project spending analysis Manage Annual Financial Audit Manage Investment portfolio Finalize Mandated State & Federal reports City Cost Allocation Plan Balance daily banking
Reconcile bank cash flow Ensure internal controls
Prepare PSAP Annual Report Audit and process payments
LTFPA quarterly update review Monthly bank reconciliation Long range forecast Review journal vouchers
9 GF Finance Services
Payroll Purchasing
Prepares bi-weekly payroll Confer with departments
Ran 36,623 payroll checks Examine department requisitions Manage deferred comp program Prepared 72 bid requisitions Administration of CalPERS Solicit bids from vendors
Compliance of labor agreements Analyze bids
Ensure compliance for 17 MOU groups Create contracts & bids Maintains employee master file Manage 865 city contracts Reviews personnel action forms Expedite delivery of goods FSLA reviews Manage P card program
Calculates separation payouts Maintain citywide records Annual W2 prep & recon Maintain city surplus stock
Tracks personnel leave Warehouse management
Questions?
10