Planning & Economic
Development
Fiscal Year End 2024-25
LONG TERM FINANCIAL POLICY
AUDIT SUBCOMMITTEE
NOVEMBER 13, 2025
GABE OSBURN ,
DIRECTOR OF PLANNING AND ECONOMIC
DEVELOPMENT
SCOTT WAGNER,
ACTING CHIEF FINANCIAL OFFICER
2 PED FY 2024-25 Spending
Category 2024-25
Budget
2024-25
Actuals
(Over) Under
Budget
Salaries & Benefits $13,739,443 $12,273,582 1,465,861
Services & Supplies 3,696,012 2,981,185 714,827
Total $17,435,455 $15,254,767 2,180,688
3 PED Services & Supplies Detail
Expenditure 2024-25 Actuals
Information Technology $1,362,530
Professional Services * 970,446
Outside Services, Advertising, Other * 149,934
Vehicles Expenses 144,183
SOCO Tax Collector 143,285
Operational Supplies 118,541
PC Replacement & Software 92,266
Total $2,981,185
* Actual Expense Detail Provided in Future Slides.
4 PED Professional Services
Professional Services Expense Description FY 2024-25
> $10K Actuals
Bureau Veritas North America Inc 462,944$
4Leaf Inc 204,888
Santa Rosa Chamber Of Commerce 75,000
Coastland Civil Engineer. Inc 68,788
Thursday Night Market Association Inc 55,000
Sonoma County Pride 18,000
Santa Rosa Urban Arts Partnership 13,000
The Lost Church 13,000
Best Best & Krieger 10,046
Total 920,665$
5 PED Services & Supplies Detail
Outside Services, Advertising, Other Expenditures FY 2024-25 > $2K Actuals
Conferences and Training 31,553$
Other Outside Services 30,185
Sonoma Media Investment LLC (The Press Democrat) 20,407 Live at Juilliard 2024 18,860
Corelogic Information Solutions 11,203
Santa Rosa Chamber of Commerce 3,150
Planetizen Inc. 2,160
Town of San Anselmo 2,095
Total 119,613$
Operational Supplies FY 2024-25
Actuals
Department Operational Supplies & Print Services 75,853$ Telephone 28,573
Rental Services 14,115
Total 118,541$
(Marin/Sonoma Leadership Academy)
6 PED Revenue
* Revenue source includes Fire Recovery Revenue of $430,026.
PED FY 2025-26
FTE Count
7 *Position being eliminated 12/31/25
8 PED Organizational Structure
PED
Structure by
Function
9 PED Structure by Function
10 11
PED Services
12 Cost Recovery by Division
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
Building Engineering Planning Code
Enforcement
Economic
Development
FY 24-25 Cost Recovery by Division
Expenditures Revenue
Cost Recovery % 90% 63% 31% 17% 32% FY 24-25 *Expenditures *Revenue Cost
Recovery
Building $ 4,503,317 $ 4,071,219 90%
Engineering $ 4,548,227 $ 2,880,860 63%
Planning $ 3,568,542 $ 1,097,107 31%
Code Enforcement $ 3,070,108 $ 515,583 17%
Economic Development $ 2,428,563 $ 777,852 32%
*Includes special revenue funds like SRTBIA, Art In-Lieu, and Admin Hearing
13 • Timing gap between revenue collection and service delivery o Significant fee revenue collected prior to service delivery o Development occurs multiple years and timeline is subject to economic factors o Resources can’t expand when revenue is low and activity levels are high o State law requires building division revenue to remain within the division; cannot be used elsewhere.
• Permit processing times depend on permanent staffing and professional services; loss of services increases delays.
o Permit processing times fluctuate based on permanent staffing levels and total permits received
o 3rd Party plan review reduces revenue
o Mandated services and associated shot clocks
o Council goals vs mandated services vs staff levels
Operational Challenges Related to
Development Fee Services
14 FY 24-25 Permit Fee Revenue
$8,658,540
$80,146
FY 24-25 Revenue
Revenue Collected Invoiced - Not Collected
$6,227,657
$2,430,883
Revenue Collected
Permits Created this FY
Permits Created in Prior FYs
$78,699
$1,447
Invoiced - Not Collected
Permits Created this FY
Permits Created in Prior FYs
15 FY 24-25 Development Revenue
FY 22-23 FY 23-24 FY 24-25
Planning Applications 872 927 871
Engineering Applications 1,401 1,468 1,312
Building Applications 7,787 6,827 7,434
Development Revenue $7,262,573 $6,386,161 $8,658,540
$1,000,000
$3,000,000
$5,000,000
$7,000,000
$9,000,000
$11,000,000
0 2,000
4,000
6,000
8,000
10,000
12,000
Revenue
Applications Received
New Applications & Revenue FYs 23, 24, & 25
Technology
Surcharge
Advance Planning
Surcharge
FY 22-23 $55,964 $222,728
FY 23-24 $61,891 $246,317
FY 24-25 $308,516 $300,837
$-
$40,000
$80,000
$120,000
$160,000
$200,000
$240,000
$280,000
$320,000
$360,000
Revenue
Special Fee Revenue FYs 23, 24, & 25
16 Permitting Expenditures and Revenue
(Includes Fire Revenue and Expenditures)
17 • Improve processes; gain efficiencies
o Technology
o Self-certification
• Consultant services
o 3rd party review vs consultants under contract with the city o Requires immediate access to revenue
• Fee structure
o Average staff hours vs charging actual time
Opportunities
Questions?
18