637 First Street
Santa Rosa, CA 95404City of Santa Rosa
Long-Term Financial Policy and Audit
Subcommittee
Regular Meeting Minutes - Draft
4:00 PMThursday, October 30, 2025
1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Chair Stapp at 4:05 PM.
Chair Mark Stapp, Caroline Bañuelos, and Jeff OkrepkiePresent: 3 - Also Present: Interim Chief Financial Officer Scott Wagner, Budget Manager Veronica Conner, Chief Information Officer Brian Tickner, Deputy Director Information Technology Ari Piotrkowski, IT Supervisor Kiran Shah, IT Supervisor Brian Kilkenny.
2. PUBLIC COMMENTS NON-AGENDA MATTERS
Janice Karrman spoke on a non-agenda related matter.
3. APPROVAL OF MINUTES
3.1 Meeting Minutes
Regular Meeting Minutes 9-25-25-draftAttachments:
Approved as submitted.
4. SCHEDULED ITEMS
4.1 INFORMATION TECHNOLOGY DEPARTMENT FINANCIAL UPDATE Presenter: Brian Tickner, Chief Information Officer
Purpose: The Information Technology Department will present a performance review to the Committee, comparing the Fiscal Year 2024-25 budget against actual results. The review will detail staffing allocations, costs for services and supplies, and revenues.
Recommendation: Information
The committe discussed the presentation.
Janice Karrman spoke on AI and infrastructure.
City of Santa Rosa
Regular Meeting Minutes
October 30, 2025Long-Term Financial Policy and
Audit Subcommittee
Regular Meeting Minutes - Draft
4.2 FINANCE DEPARTMENT FINANCIAL UPDATE
Presenter: Scott Wagner, Interim Chief Financial Officer Purpose: The Finance Department will present a performance review to the Committee, comparing the Fiscal Year 2024-25 budget against actual results. The review will detail staffing allocations, costs for services and supplies, and revenues.
Recommendation: Information
The committee discussed the presentation.
4.3 PENSION COSTS AND CALPERS OVERVIEW
Presenter: Scott Wagner, Interim Chief Financial Officer Purpose: A presentation by the CFO to review the historical and current costs of pension plans and review changes to funding methodologies and employee benefits.
Recommendation: Information
The committee discussed the presentation.
Janice Karrman spoke on bonds, loans and ballot measures.
Presentation (Uploaded 10-31-25)Attachments:
received and filed
PresentationAttachments:
received and filed
Presentation (Uploaded 10-31-25)Attachments:
received and filed
5. FUTURE AGENDA ITEMS
The next regular meeting on November 13, 2025 will include department presentations from the Police Department and Planning & Economic Development.
6. ADJOURNMENT
City of Santa Rosa
Regular Meeting Minutes
October 30, 2025Long-Term Financial Policy and
Audit Subcommittee
Regular Meeting Minutes - Draft
The meeting was adjourned by Chair Stapp at 6:09 PM.
Approved on:
_______________________________
Victoria Luna
Recording Secretary