Agenda Item #13.4
For Council Meeting of: November 18, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: RACHEL EDE, DEPUTY DIRECTOR-TRANSIT
TRANSPORTATION AND PUBLIC WORKS DEPARTMENT
SUBJECT: CITY OF SANTA ROSA AND OAKMONT VILLAGE ASSOCIATION THIRD AMENDMENT FOR CITYBUS ROUTE 16 AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works Department recommends that the Council, by motion, approve the Third Amendment to General Services Agreement Number F002635 with Oakmont Village Association, Santa Rosa, California for the provision of deviated fixed-route bus service for the Oakmont community in the amount of $106,062 for a total contract not to exceed $464,432, and authorize the City Manager or designee to make non-substantive changes to the Amendment, subject to approval by the City Attorney, and execute the Amendment. This item has no impact on current fiscal year budget.
EXECUTIVE SUMMARY
Council approved an agreement with the Oakmont Village Association (OVA) starting August 1, 2020 providing for the OVA to continue to contribute to the operating costs for CityBus Route 16, enabling the general public to both travel within the Oakmont Community and travel from Oakmont to shopping centers within Santa Rosa. This Third Amendment extends this agreement for an additional year.
GOAL
This item relates to Council Goal #4 - Foster a Safe, Healthy, and Inclusive Community by maintaining transit service within a senior housing community that allows for access to social engagement and access to grocery stores and other services.
BACKGROUND/PRIOR COUNCIL REVIEW
The City of Santa Rosa has partnered with Oakmont Village Association (OVA) to provide deviated/flexible fixed route bus service for the Oakmont Community continuously since 1998. This service was expanded in 2008 to include a flexible option that allows the general public to call and arrange for the bus to pick them up within the Oakmont community. Additionally, this service provides rides between the Oakmont Community and shopping centers on the east side of Santa Rosa five days a week.
Council approved Agreement #F002635 with the Oakmont Village Association in 2021, retroactively starting August 1, 2020, for three years with four additional one-year terms to be exercised by mutual agreement between the OVA and the City. The OVA agreement #F002635 was first amended in October 2023 for one year in the amount of $94,737. A second amendment in September 2024 extended the agreement for one year for the amount of $106,062. After this third proposed amendment, this agreement allows for an additional one-year option, ending July 2027. The Oakmont Route 16 is operated by MV Transportation, the City’s contractor for ADA paratransit services.
ANALYSIS
The Oakmont Route 16 bus service provides a transportation link both within the Oakmont community for classes, meetings and other events, as well as between the Oakmont Community and a variety of shopping opportunities. The Route 16 carried an average of 14 passengers a day from July 2024 to June 2025.
The term of the proposed Third Amendment is for one year through July 31, 2026. The OVA will pay the City $106,062 ($8,839 per month), equivalent to half of the route’s operating costs. In past years OVA covered the estimated fuel costs, but due to the continued increasing operating costs associated with the operations contract, the Transit Division is proposing to cover the costs of the fuel in order to maintain the service with the goal of finding additional entities to participate in the cost of the service.
In the coming year Transit Division and OVA staff will continue to work together to evaluate the effectiveness of the service and recommend potential improvements through staff analysis and public input.
FISCAL IMPACT
Approval of this action does not have a fiscal impact on the General Fund. The City’s share of funding for the Oakmont deviated-fixed route service is provided by State Transportation Development Act Article IV funds and is included in the Transit Division budget.
ENVIRONMENTAL IMPACT
Pursuant to CEQA Guidelines Section 15378, the proposed action is not a “project” subject to the California Environmental Quality Act (CEQA) because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. In the alternative, the proposed action is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the project may have a significant effect on the environment.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Third Amendment to Oakmont Village Association Agreement
PRESENTER(S)
Yuri Koslen, Transit Planner
CITY OF SANTA ROSA AND OAKMONT VILLAGE ASSOCIATION THIRD AMENDMENT FOR CITYBUS ROUTE 16 PAGE 3 OF 3