Santa Rosa City Council
December 2, 2025

STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC141725 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 1417-25 BSCC-5227

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTOR NAME

CITY OF SANTA ROSA

2. The term of this Agreement is:

START DATE
OCTOBER 1, 2025

THROUGH END DATE
JUNE 30, 2029

3. The maximum amount of this Agreement is:
$1,693,820

4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.

EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D Special Terms and Conditions 4
Attachment 1* Proposition 47 Grant Program Cohort 5 Request for Proposals * Attachment 2 Proposition 47 Grant Program Proposal 38
Appendix A Proposition 47 Grant Program Scoring Panel Roster 1 Appendix B: Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Program Funds 2 * This item is hereby incorporated by reference and can be viewed at: https://www.bscc.ca.gov/s_bsccprop47/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)

CITY OF SANTA ROSA

CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
965 Sonoma Avenue Santa Rosa CA 95404

PRINTED NAME OF PERSON SIGNING TITLE
PAMELA LORENCE Administrative Services Officer

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED


STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833

PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06 Exhibit A
City of Santa Rosa
BSCC 1417-25

EXHIBIT A: SCOPE OF WORK

1. GRANT AGREEMENT – PROPOSITION 47 GRANT PROGRAM
This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of Santa Rosa (hereafter referred to as the Grantee or Contractor).

2. PROJECT SUMMARY AND ADMINISTRATION
A. The City of Santa Rosa, in partnership with a local nonprofit social service provider (to be determined), proposes the In Response Health Navigation Program to expand supportive services for individuals with histories of justice involvement, mental health challenges, and substance use disorders. Building on the City’s existing In Response program – a non-police crisis response to 911 and hotline calls – the project will provide health navigation and Medi - Cal and other health insurance benefits education an d support, to encourage active engagement treatment and prevention programs. By supporting people likely to have criminal justice experience or vulnerable to incarceration to access medical and other services available to them, the program aims to reduce justice-system involvement, improve long-term outcomes, and increase engagement in care for underserved populations. This collaboration will help bridge gaps in services and ensure individuals in crisis receive timely, coordinated care.

B. Grantee agrees to administer the project in accordance with Attachment 1: Proposition 47 Grant Program Cohort 5 Request for Proposals (incorporated by reference) and Attachment 2:

Proposition 47 Grant Program Proposal, which are attached and hereto and made part of this agreement.

3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, perfo rmance, or payment for work performed under this Grant Agreement.

B. The Grantee’s project officials shall be those identified as follows:

Authorized Officer with legal authority to sign:

Name: Pamela Lorence
Title: Administrative Services Officer
Address: 965 Sonoma Ave., Santa Rosa, CA 95404
Phone: (707) 543-3577
Email: [email protected]

Designated Financial Officer authorized to receive warrants:

Name: Pamela Lorence
Title: Administrative Services Officer
Address: 965 Sonoma Ave., Santa Rosa, CA 95404
Phone: (707) 543-3577
Email: [email protected]

Project Director authorized to administer the project:

Name: Chris Mahurin
Title: Police Lieutenant
Address: 965 Sonoma Ave., Santa Rosa, CA 95404
City of Santa Rosa
BSCC 1417-25

EXHIBIT A: SCOPE OF WORK

Phone: (707) 543-3656
Email: [email protected]

C. Either party may change its project representatives upon written notice to the other party.

D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.

4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Proposition 47 Grant Program Cohort 5 Request for Proposals and Attachment 2:

Proposition 47 Grant Program Proposal.

5. REPORTING REQUIREMENTS
A. The Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:

Quarterly Progress Report Periods Due no later than:

1. October 1, 2025 to December 31, 2025 February 16, 2026

2. January 1, 2026 to March 31, 2026 May 15, 2026

3. April 1, 2026 to June 30, 2026 August 17, 2026

4. July 1, 2026 to September 30, 2026 November 16, 2026

5. October 1, 2026 to December 31, 2026 February 15, 2027

6. January 1, 2027 to March 31, 2027 May 17, 2027

7. April 1, 2027 to June 30, 2027 August 16, 2027

8. July 1, 2027 to September 30, 2027 November 15, 2027

9. October 1, 2027 to December 31, 2027 February 15, 2028

10. January 1, 2028 to March 31, 2028 May 15, 2028

11. April 1, 2028 to June 30, 2028 August 15, 2028

12. July 1, 2028 to September 30, 2028 November 15, 2028

13. October 1, 2028 to December 31, 2028 February 15, 2029

Note: Project activity period ends December 31, 2028. The period of January 1, 2029 to June 30, 2029 is for completion of Final Local Evaluation Report and financial audit only.

B. Evaluation Documents Due no later than:

1. Local Evaluation Plan March 31, 2026

2. Final Local Evaluation Report June 30, 2029

C. Other Due no later than:

Financial Audit Report June 30, 2029

6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.

City of Santa Rosa
BSCC 1417-25

EXHIBIT A: SCOPE OF WORK

B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project.

Source documentation includes copies of all awards, applications, approved modifications, financial records and narrative reports.

C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports are also required for all subcontractors and consultants.

D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.

E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.

F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and audit ing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three -year period, the records must be retained until the completion of the action and resolutio n of all issues which arise from it or until the end of the regular three-year period, whichever is later.

7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Proposition 47 Grant Program Scoring Panel Roster (see Appendix A) from receiving funds from the Proposition 47 Grant Program grants awarded under this RFP , except under authorized conditions, approved by BSCC. Applicants who are awarded grants under this RFP are responsible for reviewing the Proposition 47 Grant Program Scoring Panel Roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the scoring panel.

B. In cases of an actual conflict of interest with a scoring panelist, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.

8. FINANCIAL AUDIT
Grantees are required to provide the BSCC with a financial audit no later than the end of the contract term, June 30 , 202 9. The financial audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions.

City of Santa Rosa
BSCC 1417-25

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

1. INVOICING AND PAYMENTS
A. The Grantee shall be paid in quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.

Quarterly Invoicing Periods: Due no later than:

1. October 1, 2025 to December 31, 2025 February 16, 2026

2. January 1, 2026 to March 31, 2026 May 15, 2026

3. April 1, 2026 to June 30, 2026 August 17, 2026

4. July 1, 2026 to September 30, 2026 November 16, 2026

5. October 1, 2026 to December 31, 2026 February 15, 2027

6. January 1, 2027 to March 31, 2027 May 17, 2027

7. April 1, 2027 to June 30, 2027 August 16, 2027

8. July 1, 2027 to September 30, 2027 November 15, 2027

9. October 1, 2027 to December 31, 2027 February 15, 2028

10. January 1, 2028 to March 31, 2028 May 15, 2028

11. April 1, 2028 to June 30, 2028 August 15, 2028

12. July 1, 2028 to September 30, 2028 November 15, 2028

13. October 1, 2028 to December 31, 2028 February 15, 2029

Final Invoicing Period*: Due no later than:

14. January 1, 2029 to March 31, 2029 May 15, 2029

15. April 1, 2029 to June 30, 2029 August 15, 2029
*Note: Only expenditures associated with completion of the Final Local Evaluation Report and the financial audit may be included on these last two invoices.

B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the financial audit ) and all obligated match contributions must be incurred by the end of the grant project period, December 31, 2028, and included on the invoice due February 15, 2029. Project expenditures incurred after December 31, 2028 will not be reimbursed.

C. The Final Local Evaluation Report is due to BSCC by June 30, 2029. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of January 1, 2029 to June 30, 2029 must be submitted during the Final Invoicing Period(s), with the final invoice due on August 15, 202 9. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.

D. The financial audit is due to BSCC by June 30, 2029. Expenditures incurred for the completion of the financial audit during the period of January 1, 2029 to June 30, 2029 must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 202 9 Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.

E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.

F. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures. Grantees are required to maintain supporting documentation for all expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.

City of Santa Rosa
BSCC 1417-25

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.

Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.

B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.

3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid and enforceable only if sufficient funds are made available through the annual transfer of savings generated by Proposition 47 from the General Fund to the Safe Neighborhoods and Schools Fund and subsequent transfer from the S afe Neighborhoods and Schools Fund to the Second Chance Fund. (Gov. Code, § 7599.1 & Pen. Code, § 6046.2.) On or before July 31st of each fiscal year the Department of Finance will calculate the state savings associated with Proposition 47 and certify the calculation to the State Controller who shall transfer those funds to the Safe Neighborhoods and Schools Fund. (Gov. Code, § 7599.1.) The grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is conti ngent upon the availability of sufficient funding transferred to the Safe Neighborhoods and Schools Fund and subsequent transfer to the Second Chance Fund.

B. If Proposition 47 funding is reduced or falls below estimates contained within the Proposition 47 Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.

C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be requir ed to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.

4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the July 2023 BSCC Grant Administration Guide.

B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein.

To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.

C. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs.

D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.

E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in City of Santa Rosa
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.

5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.

B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and 3) submittal and approval of any additional required reports , including but not limited to the Final Local Evaluation Report and the financial audit.

C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or requir e repayment of an equal amount to the State by the Grantee.

D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.

7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sa nctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

City of Santa Rosa
BSCC 1417-25

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

8. PROJECT BUDGET

BUDGET CATEGORIES GRANT FUNDS LEVERAGED

FUNDS TOTAL

1. Salaries and Benefits $0 $38,094 $38,094

2. Services and Supplies $0 $0 $0

3. Professional Services or Public
Agency Contracts $25,000 $0 $25,000

4. Non-Governmental Organization
(NGO) $1,575,000 $0 $1,575,000

5. Data Collection and Project
Evaluation $90,000 $0 $90,000

6. Equipment/Fixed Assets $0 $0 $0

7. Other (Travel, Training, etc.) $0 $0 $0

8. Indirect Costs $3,820 $0 $3,820
TOTAL $1,693,820 $38,094 $1,731,914

.

City of Santa Rosa
BSCC 1417-25

EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.

Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in a ny subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State rega rdless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic City of Santa Rosa
BSCC 1417-25

EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)

information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.

Contractor shall i nsure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135 -11139.5), and the regulations or standards adopted by the awarding stat e agency to implement such article.

Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less t han 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.

A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.

B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective City of Santa Rosa
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)

at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.

C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.

D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action aros e and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.

See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:

A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:

A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt.

Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual City of Santa Rosa
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)

percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defi ned in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
City of Santa Rosa
BSCC 1417-25

EXHIBIT D: SPECIAL TERMS AND CONDITIONS

1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.

B. Grantee is responsible for the performance of all project activities identified in Attachment 1:

Proposition 47 Grant Program Cohort 5 Request for Proposals and Attachment 2: Proposition 47 Grant Program Proposal.

C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.

2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.

B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Proposition 47 Grant Program Request for Proposal and Attachment 2: Proposition 47 Grant Program Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.

C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.

3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agr eement with a subcontractor, the language of this Grant Agreement will prevail.

B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the Proposition 47 Cohort 5 RFP and described in Appendix B.

D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.

E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:

City of Santa Rosa
BSCC 1417-25

EXHIBIT D: SPECIAL TERMS AND CONDITIONS

1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in s uch detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under t he Grant Agreement and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees. 2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated represen tatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records relat ed to the grant -funded project.

4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.

5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.

B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activit y or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.

6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:

1. debarred by any federal, state, or local government entities during the period of debarment; or

2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.

Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.

City of Santa Rosa
BSCC 1417-25

EXHIBIT D: SPECIAL TERMS AND CONDITIONS

BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consi der a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.

All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment E of the original Proposal Package).

7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in Attachment 1: Proposition 47 Grant Program Cohort 5 Request for Proposal and Attachment 2: Proposition 47 Grant Program Proposal.

8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breach of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1:

Proposition 47 Grant Program Cohort 5 Request for Proposal and Attachment 2: Proposition 47 Grant Program Proposal, or approved modifications;
3) failure to provide the required local match share of the total project costs; and 4) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.

B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 8. Settl ement of Disputes.

9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a dec ision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance City of Santa Rosa
BSCC 1417-25

EXHIBIT D: SPECIAL TERMS AND CONDITIONS

(or the expiration of the 30 -day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Program s Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.

B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agr eement. Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.

C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.

D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.

9. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following:

A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.

B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.

C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those record s to the Attorney General upon request.

10. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.

BSCC
Powered by Submittable
Title
City of Sant Rosa
by
Alisa Rawson

in
Proposition 47 Grant Program,
Cohort 5 - Request for Proposals
[email protected]
06/18/2025
id. 50860312
Original Submission
06/18/2025
Score
n/a
Proposition 47
Cohort 5
checked
Proposition 36
Activities
unchecked
Applicant Category
Small Scope Project - applying for up to $2 million

SUBMITTING A

PROPOSAL FOR
PROPOSITION 47

GRANT FUNDS
The Proposition 47, Safe Neighborhoods and Schools Act Grant Program, Request for Proposals (RFP) is divided into four sections: Applicant Information, Project Title and Project Summary Proposal Narrative and Budget (with key Attachments) Key Project Contacts Other Attachments:

Mandatory and Optional
Each section has fields that require a response.

Applicants will be prompted to provide written text, numerical input, radial button choices, and upload attachments.

Documents in Word, Excel, and/or
PDF are allowable formats for upload attachments. Some responses requiring narrative text input have a limited number of allowable characters for those fields. If a character limit has been enabled for a specific response field, a character counter will display the number of characters allowed and will then show the number of characters remaining as text is entered into the response field. Character limits include all text, punctuation, and spaces. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit." Applicants may start and stop their application, as needed, during the solicitation period. However, to save the information entered into the BSCC-Submittable Application, applicants must select "Save Draft" at the bottom of the application before existing. Applicants are prohibited from submitting the Proposition 47, Safe Neighborhoods and Schools Act Grant Program application until all mandatory fields are completed (those with a red asterisk), character limits are in compliance, and required documents have been uploaded. Applicants should read the Proposition 47, Safe Neighborhoods and Schools Act RFP prior to completing this application process. The RFP contains all the necessary information to successfully complete and submit the Proposition 47, Safe Neighborhoods and Schools Act application.

This document can be found at:
https://www.bscc.ca.gov/s_bsccprop47/

CONFIDENTIALITY
NOTICE:

All documents submitted as a part of the Proposition 47, Safe Neighborhoods and Schools Act Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)

APPLICANT

INFORMATION,

PROJECT TITLE

AND PROJECT

SUMMARY
This section requires information about the applicant and the proposed project.

Name of Applicant
City of Sant Rosa
Tax Identification
Number
94-6000428
Applicant's Physical
Address
965 Sonoma Avenue
Santa Rosa
CA
95404
US
Applicant's Mailing
Address (if different
than physical
address)
Mailing Address For
Reimbursement
Payments
965 Sonoma Avenue
Santa Rosa
CA
95404
US
Project Title
Proposition 47, inRESPONSE Health Navigation Program
Project Summary
The City of Santa Rosa, in partnership with a local nonprofit social service provider (to be determined), proposes the inResponse Health Navigation Program to expand supportive services for individuals with histories of justice involvement, mental health challenges, and substance use disorders.

Building on the City’s existing inResponse program—a non- police crisis response to 911 and hotline calls—the project will provide health navigation and Medi-Cal and other health insurance benefits education and support, to encourage active engagement treatment and prevention programs. By supporting people likely to have criminal justice experience or vulnerable to incarceration to access medical and other services available to them, the program aims to reduce justice-system involement, improve long-term outcomes, and increase engagement in care for underserved populations. This collaboration will help bridge gaps in services and ensure individuals in crisis receive timely, coordinated care.

PROJECT

NARRATIVE AND
BUDGET
Complete the following sections: Section 1.

Project Need Section 2.

Community Engagement
Including:

Proposition 47 Local Advisory
Committee Membership Roster (Attachment C) and
Proposition 47 Local
Advisory Committee Letter(s) of Agreement (Attachment D) Section 3.

Project Description
Including:

Proposition 47 Project Work Plan
(Attachment B) Section 4.

Data Collection and Project Evaluation Section
5:

Budget Attachment - Proposal Budget Table and Budget Narrative (Attachment A) The required attachments are stand-alone documents available on the BSCC Proposition 47 Homepage:
https://www.bscc.ca.gov/s_bsccprop47/ .

Download, complete, and upload
where prompted.

Section 1.

Project
Need
The City of Santa Rosa, in partnership with a local nonprofit social service provider (to be determined), proposes the inRESPONSE Health Navigator Program to address critical gaps in healthcare access, mental health services, and supportive resources for individuals with mental health and/or substance use disorders, who are underserved and/or experiencing homelessness in Santa Rosa. The inRESPONSE Health Navigator Program will serve individuals with these characteristics who are identified through interaction with City’s inRESPONSE program—a non-police, community-based crisis response team. While the current inRESPONSE model effectively de-escalates crises and connects individuals to immediate care, it lacks the capacity for long-term service engagement, including education about available medical and mental health treatment resources in the community. The proposed Health Navigator Program will fill the gap by providing consistent follow-up, Medi-Cal and other health insurance education and access support, and linkage to other community services that promote recovery, stability, and diversion from the justice system.

Community Need
The City of Santa Rosa faces a mental health and substance use crisis exacerbated by the COVID-19 pandemic, housing instability, and economic inequities. According to the 2022 Sonoma County Community Health Needs Assessment underscores the urgency of the issue:
approximately
20% of adults in the county report a need for help related to emotional or substance issues. Binge drinking is notably high, with 43.2% of adults aged 18-59 reporting binge drinking in the past year, significantly higher than California’s average, the county’s overall suicide rate is 14 per 100,000, far exceeding the state rate of 9.7, and only 57% of adults who reported needing help actually accessed a healthcare provider. Socioeconomic factors compound these challenges. Many individuals lack stable housing, sufficient income, and access to healthcare, creating barriers to behavioral health treatment and increasing the likelihood of justice system involvement. The gap between need and access is particularly evident amount those experiencing homelessness or recurrent psychiatric emergencies. Local data from Santa Rosa’s inRESPONSE program confirm the community need: in 2023 about 43% of the callers utilizing inRESPONSE exhibited symptoms of mental health or substance use disorders and in 2024 that number rose to over 60%, 3001 calls. Despite existing community services, many of these individuals are not accessing Medi-Cal or other health insurance and supportive programs available to them. Without health navigation support, many remain at high risk of recurring crises and justice involvement due to the lack of structured follow- up and system navigation support.

Target Population
The proposed program specifically targets justice-involved adults in Santa Rosa with mental health and/or substance use disorders who are engaged by inRESPONSE teams during crisis calls or outreach efforts. While not linked to criminal records, The inRESPONSE program’s service data suggest that a significant portion of its callers have or are likely to have criminal justice involvement. In 2023, 143 calls (3% of all dispatches) were explicitly classified as “Criminal Justice Diversion” and the following year a much larger share—over 4,300 calls in 2024—were categorized as “Law Enforcement Diversion”. indicating individuals likely at risk of arrest or with prior justice-system contact. This population includes individuals experiencing chronic homelessness, frequent psychiatric hospitalizations, or repeat law enforcement encounters. According to the program’s data on the population served by Santa Rosa’s inRESPONSE program in 2023 and 2024, a significant portion (55% in 2024; 40% in 2023) had reported either having no insurance or being unsure of their insurance status. This means they were unlikely to be knowledgeable about or accessing mental health and substance use disorder services available to them. inRESPONSE services to this population were primarily focused on system navigation, mental health, substance use, and housing support, indicating the target population’s need for the services the Health Navigators will provide. The majority of these individuals reported experiencing trauma, discrimination, or systemic barriers to care. The inRESPONSE Health Navigator Program will address the needs and vulnerabilities of this population and ensure that all services are trauma-informed, person-centered, culturally responsive and inclusive.

Addressing Underserved Populations
The inRESPONSE Health Navigator Program will address disparities in service access experienced by BIPOC communities, LGBTQ+ individuals, those with limited English proficiency and of varying immigration statuses.

Historically, these populations have been underserved or inappropriately served through mental health and substance use services. inRESPONSE's non-police team and the nonprofit partner’s navigators will provide Spanish- language services with cultural humility to increase trust and engagement.

They will refer and provide services regardless of immigration status including providing Medi-Cal and other health insurance education and access support, and linkage to other available resources.

Alignment with Prop 47
The program’s goals align with Prop 47’s core objectives: to support mental health and substance use treatment engagement to divert individuals away from the criminal justice system and invest in community-based services that promote health and stability. By providing inRESPONSE callers with a non-police response to 911 calls and assessing and referring individuals to social services including services covered by health insurance, the inRESPONSE Health Navigator Program will create a pathway for an identified at-risk population, callers to 911 who are referred to inRESPONSE, to ongoing support to address their needs. In this way, the inRESPONSE Health Navigator Program will reduce reliance on the criminal justice system to address mental health and substance use disorders instead.

Section 2.

Community
Engagement
The City of Santa Rosa established a local Advisory Committee (LAC) to guide the development and implementation of the inRESPONSE Health Navigator Program by reaching out to existing community partners, individuals and organizations who are invested in serving the target population. This committee includes representatives from behavioral health organizations, community-based service providers, individuals with lived experience including mental health and substance use disorders, and representatives from local law enforcement. The City issued open invitations to community partners and solicited input through outreach meetings, emails, and phone calls to ensure a broad cross-section of stakeholders contributed.

Inclusive Engagement Processes
The process for selecting LAC members was open and transparent, and included broad outreach to parties interested and engaged in the existing inRESPONSE Program. All interested individuals and organizations were invited to become part of the LAC.

Public Notice
Materials for the LAC mirror the City’s Brown Act public notice requirements with agendas and meeting location available 72 hours in advance of meetings and providing opportunity for public comment.

Committee Diversity and Representation
The LAC membership reflects the community’s diversity, including representation from BIPOC communities, LGBTQ+ individuals, and those with lived experience in the criminal justice system. All materials and communication will be accessible in both English and Spanish, with interpretation available upon request. Committee members contribute input on service design, cultural competence, and evaluation measures, strengthening alignment with Prop 47’s principles of community-driven program development.

Ongoing Community Involvement
In addition to the LAC, the City plans to hold inRESPONSE Health Navigator Stakeholder Engagement meetings, more frequent and less formal than the LAC to guide constant program improvement. This evidences the City’s commitment to open community input.

Proposition 47 Local Advisory Committee Membership Roster (Attachment C) Attachment-C-Prop-47-Advisory-Committee-Membership-Roster.docx Proposition 47 Local Advisory Committee Letter(s) of Agreement (Attachment D) Attachment_D-_LAC_Letters_of_Agreement.pdf
Section 3.

Project
Description
Participants will be identified through the City’s existing inRESPONSE program, which responds to non-violent 911 calls related to behavioral health crises and community-based outreach. Crisis response teams and system navigators will conduct risk and needs assessments during initial contact to determine eligibility, focusing on justice-involved individuals with documented or self-reported mental health and/or substance use disorders.

Coordination with local justice partners and behavioral health agencies will ensure appropriate referrals.

Service Types and Delivery
The inRESPONSE Health Navigator Program will offer a continuum of services, including:
• Medi-Cal and Health Insurance Education and Access Support: Medi-Cal and other health insurance education and support in utilizing benefits to address substance use disorder and/or mental health needs. • Health Navigation: Personalized support to connect participants with mental health, substance use disorder treatment, primary care, housing, and other essential services.
• Care Coordination: Collaborations with healthcare providers, county behavioral health, and community-based organizations to facilitate integrated care plans.
• Advocacy and System Navigation: Support with navigating complex systems, including legal, housing, and benefits systems, to reduce barriers to care.

Services will be delivered by a local nonprofit social service provider’s trained Health Navigators, to support individuals with mental health and substance use disorders, experiencing poverty and homelessness.

Navigators will operate from the local nonprofit social service provider’s offices, the inRESPONSE building, and in the field as necessary, to support participants.

Service Approach
The program will provide participant-centered services which are trauma- informed and address cultural, linguistic and other historic disparities.

Navigators build trust with participants by providing consistent, person- centered support. Services will be tailored to individual needs and include wraparound supports such as housing referrals, employment assistance, and peer support. Recognizing barriers like stigma, documentation, and language access, the program will work with systems and participants to overcome these obstacles.

Collaborative Model
The program’s success is rooted in collaboration between the City of Santa Rosa and an existing network of community-based organizations. Roles are clearly defined: the nonprofit collaborator will lead service delivery, data collection, and staff supervision; the city will provide program oversight, and administrative support. inRESPONSE crisis response teams will facilitate warm handoffs and real-time referrals to Health Navigators.

Start-Up Plan
The program will leverage the City’s existing Communications Center and dispatchers and inRESPONSE Program and the nonprofit partner’s trained navigators, office space, and administrative systems to begin service delivery within 60 days of grant execution. Existing partnerships with inRESPONSE teams ensure immediate referral pathways.

Alignment with Prop 47 Principles
The inRESPONSE Health Navigator Program embodies Prop 47’s goals by:
• Supporting mental health and substance use treatment engagement to divert individuals from the criminal justice system.
• Providing a non-police response to 911 calls and assessing and referring individuals to social services, including Medi-Cal and other health insurance education and access support, and linkage to other community support services.
• Creating a pathway for at-risk callers to ongoing support that addresses their needs.
• Centering individuals with lived experience in service delivery to ensure culturally responsive, holistic care.

Leveraged Funds
The City will leverage existing inRESPONSE Program resources, including dispatch systems, crisis response teams, and training infrastructure, to maximize the grant’s impact. The inRESPONSE Health Navigator Program will also leverage the local nonprofit social service provider’s existing network, services and stature in the community to support this new program
Project Work Plan
A detailed Project Work Plan (Attachment B) outlines goals, objectives, staff responsibilities, outcome measures, and a timeline for service delivery, data collection, and evaluation.

Bibliography
(optional)
Proposition 47 Project Work Plan (Attachment B)
Attachment-B-Project-Work-Plan.docx
Section 4.

Data
Collection and
Project Evaluation
The inRESPONSE Health Navigator Program will use a robust data collection and evaluation framework designed to assess program effectiveness, ensure fidelity to Prop 47 objectives, and ensure continuous quality improvement. The City of Santa Rosa will partner an evaluation contractor familiar with the BSCC evaluation requirements for reporting and evaluation.

Monitoring Activities
Monitoring will occur at key phases:
• Start-Up: Baseline data collection systems will be established, staff training will incorporate data collection protocols, and data-sharing agreements with the local nonprofit social service provider (to be determined) and other partners will be finalized.
• Implementation: Regular data quality checks, case file reviews, and service delivery audits will ensure adherence to program goals and objectives.
• Service Delivery: Navigators will complete standardized intake and follow- up forms, capturing participant demographics, services provided, and progress toward individualized goals.
• Evaluation Period: Data will be aggregated and analyzed quarterly, with findings used to refine services and inform stakeholders.

Process and Outcome Measures
Key outcome measures will include:
• inRESPONSE Referrals: Number of individuals referred to and enrolled in the inRESPONSE Health Navigator Program from inRESPONSE. • Health Insurance Utilization Rates: Increase in utilization of Medi-Cal and other health insurance to address mental health and substance use disorder needs of program participants.

Section 5.

Budget Attachment- Proposal Budget Table and Budget Narrative (Attachment A) Attachment-A-Prop-47-Cohort-5-Budget.xlsx

KEY PROJECT

CONTACTS
This sub-section requires information about the key project contact individuals that will be acting as the project administrators of the grant. This section requires names and contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Officer with signing authority.

Project Director
Chris
Mahurin
Project Director's
Title
Police Lieutenant
Project Director's
Physical Address
965 Sonoma Avenue
Santa Rosa
CA
95404
US
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+17075433656
Financial Officer
Pamela
Lorence
Financial Officer's
Title
Administrative Services Officer
Financial Officer's
Physical Address
965 Sonoma Avenue
Santa Rosa
CA
95404
US
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+17075433577
Day-To-Day Program
Contact
Alisa
Rawson
Day-To-Day Program
Contact's Title and
Agency/Department/Organization
Administrative Analyst, City of Santa Rosa Police Department Day-To-Day Program
Contact's Physical
Address
965 Sonoma Avenue
Santa Rosa
CA
95404
US
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+17075433683
Day-To-Day Fiscal
Contact
Alisa
Rawson
Day-To-Day Fiscal
Contact's Title with
Agency/Department/Organization
Administrative Analyst, City of Santa Rosa Police Department Day-To-Day Fiscal
Contact's Physical
Address
965 Sonoma Avenue
Santa Rosa
CA
95404
US
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+17075433683
Name of Authorized
Officer*
Pamela
Lorence
I hereby certify I am
vested by the
Applicant with the
authority to enter into
contract with the
BSCC, and the
grantee and any
subcontractors will
abide by the laws,
policies, and
procedures
governing this
funding.
checked
Date of Assurance
6/16/2025
Authorized Officer's
Title and
Agency/Department
Administrative Services Officer, City of Santa Rosa Police Department Authorized Officer's
Physical Address
965 Sonoma Avenue
Santa Rosa
CA
95404
US
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+17075433577
Grant Funds Leveraged
Funds Total
$0 $38,094 $38,094
$0 $0 $0
$25,000 $0 $25,000
$1,575,000 $0 $1,575,000 92.99%
$90,000 $0 $90,000 5.31%
$0 $0 $0
$0 $0 $0
$3,820 $0 $3,820
$1,693,820 $38,094 $1,731,914
Grant Funds Leveraged
Funds Total
$0 $38,094 $38,094
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $38,094 $38,094
Grant Funds Leveraged
Funds Total
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
(Show as either % FTE or Hourly Rate) & Benefits
Dispatcher = $50.79 X 250= $12698.09 X 3 = $38,094.27
TOTAL
2025 Proposition 47 Grant Program - Proposal Budget and Budget Narrative Contract Term: October 1, 2025 through June 30, 2029
Note: Budget Categories 1 - 8 will auto-populate based on the information entered in the sections below.

City of Santa Rosa

Name of Applicant:

3. Professional Services or Public Agency Subcontracts
2a. Services and Supplies

1. Salaries and Benefits

2. Services and Supplies
1a. Salaries and Benefits
Calculation for Expenditure
Name and Title

7. Other (Travel, Training, etc.)

8. Indirect Cost
TOTAL
Description of Services or Supplies
Budget Category
Communication Dispatchers answer and triage all calls related to the inRESPONSE mental health crisis line. Dispatchers evaluate the caller’s concerns and dispatch the inRESPONSE team to conduct in-person mental health evaluations. Dispatchers can deploy medical aid if the patient has physically harmed themselves or direct them to inRESPONSE System Navigators to acquire community resources. In 2024, dispatch handled 5,976 inRESPONSE calls. Total talk time was 250 hours. $50.79*250=12,698.09 *3 = $38,094.27 for leverged funds.

TOTAL

4. Non-Governmental Organization (NGO) Subcontracts
(In order to be eligible, a minimum of 50% of the total grant funds requested must be shown in the "Grant Funds" column)
1b. Salaries and Benefits Narrative: Provide a brief description for each position that addresses their role on the grant project.

6. Equipment/Fixed Assets

5. Data Collection and Project Evaluation

Grant Funds Leveraged
Funds Total
$25,000 $0 $25,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$25,000 $0 $25,000
Description of Subcontracts Grant Funds Leveraged
Funds Total
$1,575,000 $0 $1,575,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$1,575,000 $0 $1,575,000
N/A.

Local nonprofit staff and management time and benefits to provide health navigation, Medi-Cal enrollment support, care coordination, and advocacy to connect justice-involved individuals referred throught the inRESPONSE Program with mental health, substance use, housing, and other essential services.

TOTAL
(a minimum of 50% of the total grant funds requested must be shown in the "Grant Funds" column) Calculation for Expenditure
Audit $100/hour x 250 hours over the grant period
Description of Professional
Service(s)
3a. Professional Services or Public Agency Subcontracts 4a. Non-Governmental Organization (NGO) Subcontracts
Local Nonprofit Partner (TBD) Staff and
Benefits
TOTAL
Permitted amount for financial audit of grant.

Calculation for Expenditure
5FTE Health Navigators@$83,750 (salary + benefits) for 3 years; 1FTE Navigator Manager@ $106,250 (salary+benefits) for 3 years. 2b. Services and Supplies Narrative: Provide a brief description for each item that explains how it will be used toward fulfilling grant objectives. 3b. Professional Services or Public Agency Subcontracts Narrative: List each consultant and/or public agency that will receive grant funds. Provide a brief description of the services that will be provided.
4b. Non-Governmental Organization (NGO) Subcontracts Narrative: List each NGO subcontractor that will receive grant funds. Provide a brief description of the services that will be provided.

Grant Funds Leveraged
Funds Total
$90,000 $0 $90,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$90,000 $0 $90,000
Grant Funds Leveraged
Funds Total
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
Grant Funds Leveraged
Funds Total
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
N/A.
6a. Equipment/Fixed Assets
Description of Equipment/Fixed
Assets Calculation for Expense
Description of Other (Travel,
Training, etc.) Calculation for Expense
TOTAL
7a. Other (Travel, Training, etc.)
TOTAL
N/A.
5b. Data Collection and Project Evaluation Narrative:

A professional academic or research evaluator will be contracted to develop the Local Evaluation Plan and data collection instruments, oversee data sharing agreements and data collection during the project period and complete the Local Evaluation Report at the end of the service delivery period. 6b. Equipment/Fixed Assets Narrative: List any equipment or fixed assets that will be purchased with grant funds and provide a brief description of each item that explains how it will be used toward fulfilling grant objectives. 7b. Other (Travel, Training, etc.) Narrative: Provide a brief explanation for how each item listed above will contribute toward fulfilling grant objectives. Please budget for at least one 2-day trip to Sacramento for 3-5 key grant team members.

Description of Data Collection and Project Evaluation
Evaluator
5a. Data Collection and Project Evaluation [minimum 5% of requested grant funds (or $50,000, whichever is greater) but not more than 10%] TOTAL
Grant Funds Leveraged
Funds Total
$3,820 $0 $3,820
$253,500
$0 $0 $0
$338,000
8b. Indirect Costs Narrative:

Indirect costs will support administrative staff time to assist with quarterly reporting requirements and coordination of the annual public meeting. Responsibilities will include preparing agendas, taking meeting minutes, posting public notices, and other related administrative tasks.

The estimated cost is based on an hourly rate of $63.66 (including benefits) for 5 hours of work per meeting over the course of 12 meetings over the 3 year grant period, totaling $3,820.00. 8a. Indirect Costs
For this grant program, indirect costs may be charged using only one of the two options below:

If using Option 1) grant funds allocated to Indirect Costs may not exceed:

If using Option 2) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of the total grant award. Applicable if the applicant has a federally approved indirect cost rate. Amount claimed may not exceed the applicant's federally approved indirect cost rate.
1) Indirect costs not to exceed 15 percent (15%) of the total grant award. Applicable if the applicant does not have a federally approved indirect cost rate. $0$3,820 $3,820
Please see Instructions tab for additional information regarding Indirect Costs.

If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted.

Attachment B: Project Work Plan Page 1 of 4
Attachment B: Project Work Plan
Required Attachment: Applicants must upload a completed Work Plan to the BSCC Submittable Application Portal.

Instructions: Complete a Project Work Plan using the format below. Goals and objectives must have a clear relationship to the need and inte nt of the grant. A minimum of one goal and corresponding objectives must be identified. Completed plans should:

1. Identify the project’s top goals and objectives;

2. Identify how the goal(s) will be achieved in terms of process and outcome measures, project activities, responsible staff/par tners, and start and end dates; and

3. Provide a list of the data elements to be collected.

1 Goal Improve access to health coverage and services for justice-involved individuals experiencing behavioral health crises Objectives
A Provide support and education to at least 500 individuals to help them understand and effectively access services available through their insurance plans, including Medi-Cal, private insurance, and other coverage types B Provide health navigation to 1,000 unduplicated individuals referred through the InRESPONSE program C Ensure 70% of those receiving navigation attend at least one behavioral health or primary care appointment D Provide care coordination to 400 individuals to establish and strengthen linkages to approach health, behavioral health, and social support services and providers
Process and
Outcome
Measures
Number of participants receiving education and number enrolled in Medi-Cal Number of unduplicated individuals receiving health navigation services Appointment attendance and follow-through rates
Client satisfaction and service engagement metrics
Project activities and services
that support the identified goal and objectives Responsible staff/partners Timeline
Start Date End Date
1 Conduct outreach and referrals from InRESPONSE team 1 InRESPONSE Crisis Team 1 1/1/26 1 12/31/28 2 Provide Medi-Cal and health insurance education and enrollment support 2 Nonprofit Partner 2 1/1/26 2 12/31/28 3 Deliver health navigation and follow-up services 3 Nonprofit Partner 3 1/1/26 3 12/31/28 4 Track and analyze service engagement and follow-up 4 City of Santa Rosa & Evaluator 4 3/1/26 4 12/31/28 List the data elements and sources that will be used to measure the outcomes Attachment B: Project Work Plan Page 2 of 4
Number of individuals referred (InRESPONSE dispatch data) Nonprofit service and education session logs
Enrollment success in Medi-Cal (County eligibility system records) Appointment attendance (provider reports, participant interviews) Participant intake and follow-up forms

2 Goal Strengthen collaborative systems for community-based behavioral health crisis response and recovery Objectives

A Establish and maintain partnerships with at least 10 local agencies B Hold quarterly meetings with the Local Advisory Committee (LAC) C Ensure 100% of service staff receive annual training in trauma-informed care and cultural humility D Publish one Local Evaluation Report and four quarterly data summaries Process and
Outcome
Measures
Number of partnerships formalized (MOUs, referral agreements) Number and content of advisory and planning meetings
Staff training completion rates
Evaluation report quality and submission timeliness
Project activities and services
that support the identified goal and objectives Responsible staff/partners Timeline
Start Date End Date
1 Convene and support LAC meetings 1 City of Santa Rosa 1 1/1/26 1 6/30/29 2 Provide quarterly and annual training 2 Nonprofit Partner 2 3/1/26 2 12/31/28 3 Maintain and expand partner collaborations 3 Nonprofit Partner 3 1/1/26 3 12/31/28 4 Develop Local Evaluation Plan & Report 4 Evaluator 4 10/1/25 4 6/30/29 List the data elements and sources that will be used to measure the outcomes Attachment B: Project Work Plan Page 3 of 4
LAC meeting agendas, minutes
Training rosters and materials
Signed MOUs and partnership agreements
LEP and LER documents, evaluator feedback

Attachment B: Project Work Plan Page 4 of 4

3 Goal Enter goal
Objectives

A Enter objective
B Enter objective
C Enter objective
D Enter objective
Process and
Outcome
Measures
Enter process and outcome measures
Project activities and services
that support the identified goal and objectives Responsible staff/partners Timeline
Start Date End Date
1 Enter activity or service 1 Enter name 1 mm/dd/yy 1 mm/dd/yy 2 Enter activity or service 2 Enter name 2 mm/dd/yy 2 mm/dd/yy 3 Enter activity or service 3 Enter name 3 mm/dd/yy 3 mm/dd/yy 4 Enter activity or service 4 Enter name 4 mm/dd/yy 4 mm/dd/yy List the data elements and sources that will be used to measure the outcomes Enter data elements. See Appendix F for the definition of a data element.

Attachment C: Proposition 47 Local Advisory Committee Membership Roster Required Attachment: A complete Membership Roster must be uploaded to the BSCC Submittable Application Portal in order to be considered for funding.

Name of Applicant (Lead Public Agency): City of Santa Rosa Police Department

Individual Name Job Title Agency/Organization
Mary Frances-Walsh Executive Director National Alliance on Mental Illness
Danielle Garduno Program Manager City of Sana Rosa
Evan Adams Dispatch Supervisor City of Santa Rosa
Mehana Steverson
Manager, Care
Management/Social Work

Sutter Santa Rosa Regional
Hospital
AJ Brndt Client Care Manager County of Sonoma
Kari Kenyon Assistant Program
Director Buckelew
Sylvie De La Cruz Regional SUD Director Buckelew
Erika Klohe Regional Behavioral
Health Director Buckelew
Adam Peacocke Executive Director FeatherVine
Blythe Carrillo Communications Director 4Cs of Sonoma County Michael Reynolds Peer Division Director West County Community Services Gina Mitchell RN ED Manager Sutter Santa Rosa Regional
Hospital
Jon Crespan Officer Santa Rosa Police Department
Lisa August Interim Superintendent Santa Rosa City Schools Damian Gulbransen Director Emergency
Services Kaiser Permanente
Eric Lofchie
Director of Mental Health
& Community School
Development
Santa Rosa City Schools
Laura Rania Section Manager County of Sonoma- Adult & Aging Division
Alma Magallon Board Member Sonoma County Hispanic
Chamber of Commerce

City of Santa Rosa
BSCC 1417-25

APPENDIX A: PROPOSITION 47 GRANT PROGRAM SCORING PANEL ROSTER

Name Title/Organization
1 Jamie Achterberg Assistant to the City Manager, City of Bakersfield 2 Galit Lipa Agency Director, Office of the State Public Defender 3 Tracie Neal Chief Probation Officer, Shasta County Probation Department
4 Marcus Galeste Research Scientist III, Commission for Behavioral Health
5 Lisa Hooks Staff Services Manager II, Regional Manager, State Council on Developmental Disabilities
6 Nakea Blair Program Director, Bigger Than You Inc.
7 Melissa Chelius Associate Governmental Program Analyst, California Department of Corrections and Rehabilitation
8 Jose de Avila Probation Manager, Contra Costa County Probation Department
9 Deirdre Benedict Supervising Analyst, Judicial Council of California 10 Dallaery M. Limon WHO Case Manager, Family Assistance Next Step Reentry Housing Program
11 Deanna Adams Attorney II, Judicial Council of California 12 Sandy Bonilla Co-Founder/Director, Southern California Mountains Foundation Urban Conservation Corp
13 Miguel Santos Correctional Counselor II, California Department of Corrections and Rehabilitation

City of Santa Rosa
BSCC 1417-25

APPENDIX B: CRITERIA FOR NON-GOVERNMENTAL ORGANIZATIONS RECEIVING PROPOSITION 47 GRANT FUNDS

This RFP includes requirements that apply to non -governmental organizations that receive BSCC grant funds as a subcontractor. Grantees are responsible for ensuring that all subcontracted third parties continually meet these requirements as a condition of receiving any Prop 47 funds. The RFP describes these requirements as follows . Any non -governmental organization that receives Prop 47 funds must:
• Have been duly organized, in existence, and in good standing for at least six (6) months prior to the start date of the applicant’s Grant Agreement with BSCC.

Note: Non-governmental organizations that have recently reorganized or have merged with other qualified non-governmental organizations that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the applicant’s Grant Agreement with BSCC.
• Be registered with the California Secretary of State’s Office, if applicable. • Have a valid Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship).
• Have a valid business license, if applicable.
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable.

In the table below, provide the name of the Grantee and list all subcontracted third parties.

Name of Grantee:

Refer to next page for signature block.

Name of Subcontracted Third
Party Address Email / Phone Meets All
Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
City of Santa Rosa
BSCC 1417-25

APPENDIX B: CRITERIA FOR NON-GOVERNMENTAL ORGANIZATIONS RECEIVING PROPOSITION 47 GRANT FUNDS

Grantees are required to update this list and submit it to BSCC any time a new third -party subcontract is executed after the initial assurance date. Grantees shall retain (on -site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the Proposition 47 RFP. These records will be subject to the records and retention language found in Exhibits A and C of the Standard Agreement.

The BSCC will not reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.

A signature below is an assurance that all requirements listed above have been met.

AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)

NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS

STREET ADDRESS CITY STATE ZIP CODE

APPLICANT’S SIGNATURE (verified e-signature is acceptable) DATE x