Agenda Item #14.4
For Council Meeting of: December 16, 2025
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: CHRISTA SIEGENTHALER, DEPUTY DIRECTOR - CAPITAL PROJECTS ENGINEERING, TRANSPORTATION AND PUBLIC WORKS DEPARTMENT SUBJECT: CONTRACT AWARD – SONOMA AVENUE PAVEMENT REHABILITATION – FARMERS LANE TO HAHMAN DRIVE AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works Department recommends that the Council, by motion, award Contract Number C02261, Sonoma Avenue Pavement Rehabilitation – Farmers Lane to Hahman Drive, in the amount of $1,459,629 to the lowest responsible bidder, Ghilotti Bros., Inc, of San Rafael, California, approve a 20% contract contingency in the amount of $291,925.80 and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $1,751,554.80. The source of funds are Capital Facilities Fee and Water Enterprise Funds. No City General Fund money is included in this project.
EXECUTIVE SUMMARY
This motion will award a contract to Ghilotti Bros., Inc. of San Rafael, California, approve a 20% contract contingency and authorize a total contract amount of $1,751,554.80 to rehabilitate approximately 570 linear feet of this roadway to address failing and deteriorating pavement conditions while implementing transit improvements and upgrading pedestrian curb ramps to current standards. Sidewalk will be added to fill missing gaps on both sides of Sonoma Avenue resulting in new retaining walls and irrigation modifications. Bus shelters will be replaced, and an integrated modular bus platform will be installed.
GOAL
This item relates to Council Goal #2 – Invest in the Development and Maintenance of the City’s Infrastructure
BACKGROUND/PRIOR COUNCIL REVIEW
Not applicable.
ANALYSIS
1. The project was advertised on September 16, 2025, and no bids were received on October 8, 2025. Capital Projects Engineering reached out to contractors who were sent the solicitation, as well as to material suppliers to determine why no bids were received. Contractors identified challenges finding local subcontractors that met the requirements of the Community Workforce Agreement, either due to no known union representation for certain work categories or no local unionized specialists.
2. Given the specific need for those services on the Project, the insufficient local presence of trade contractors capable of meeting those requirements, and the outreach made to determine why no bids were received, a memorandum from City Manager to the President and Secretary-Treasurer of North Bay Building and Construction Trades Council was sent on October 8, 2025 to provide notification that concrete suppliers shall not be Covered Work under the Community Workforce Agreement.
3. The project was readvertised on October 30, 2025, and bids were received on November 20, 2025. A total of four (4) bids were received, ranging from $1,459,629 to $1,807,141. The low bid was 24.68% under the Engineer’s Estimate.
4. The low bidder, Ghilotti Bros., Inc. possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
5. Construction is anticipated to begin approximately February 2026. The length of the contract is 60 working days.
6. The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
Funding for this project has been appropriated to Account Numbers 17610, 17651, and 55803.
Funding for this project was appropriated in previous fiscal year’s Capital Improvement Program budgets. Approval of this contract has no additional impact on the budget, and funding is available to award this contract.
ENVIRONMENTAL IMPACT
The project qualifies for a Class 1 Categorical Exemption under CEQA Guidelines Section 15301(c), which applies to the operation, repair, maintenance, and minor alteration of existing public facilities involving negligible or no expansion of existing or former use, including repair and maintenance of existing streets, sidewalks, and similar facilities.
The project also qualifies for a Class 2 Categorical Exemption under CEQA Guidelines Section 15302(c) for the replacement or reconstruction of existing structures and facilities on the same site and with substantially the same purpose and capacity, including the replacement or reconstruction of existing streets, sidewalks, gutters, and similar improvements.
The proposed work will not result in any exceptions to the use of categorical exemptions as identified in CEQA Guidelines Section 15300.2. Therefore, no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 – Summary of Bids
PRESENTER
Greg Dwyer, Associate Civil Engineer
CONTRACT AWARD – SONOMA AVENUE PAVEMENT REHABILITATION – FARMERS LANE TO HAHMAN DRIVE PAGE 3 OF 3