Second Amendment
Operating Agreement for the Safe Parking Program
CITY OF SANTA ROSA
SECOND AMENDMENT TO
OPERATING AGREEMENT FOR THE
SAFE PARKING PROGRAM
CATHOLIC CHARITIES OF THE DIOCESE OF SANTA ROSA
DBA CATHOLIC CHARITIES OF NORTHWEST CALIFORNIA
(PO F002431/V001972)
ALN 21.027 Coronavirus State and Local Fiscal Recovery Funds (SLFRF) This Second Amendment to Grant Agreement Number F002431, dated January 1, 2024 (Agreement) is made as of this ___ day of February 2026 by and between the CITY OF SANTA ROSA (City) and CATHOLIC CHARITIES OF THE DIOCESE OF SANTA ROSA DBA CATHOLIC CHARITIES OF NORTHWEST CALIFORNIA, a California non-profit corporation (Contractor).
RECITALS
A. On May 17, 2021, the Department of the Treasury awarded the City $34,637,465 in Federal American Rescue Plan Act (ARPA) Coronavirus State and Local Fiscal Recovery Funds (SLFRF) Assistance Living Number (ALN) 21.027 with Federal Award Identification Number (FAIN) SLFRP0378. The award is not for Research and Development.
B. City and Contractor entered into an in itial Operating Agreement for the Safe Parking Program (Program) for the period January 1, 2022 to December 31, 2022 (Year 1).
C. City and Contractor exec uted two amendments to update reporting requirements and federal provisions and extend the term of the agreement for an additional year from January 1, 2023 to December 31, 2023 (Year 2) and provide additional funding.
D. City and Contractor entered into an additional Operating Agreement for the Safe Parking Program for the period January 1, 2024, through June 30, 2025 (Year 3) using Federal American Rescue Plan Act (ARPA) SLFRF, grant funds, and local funds. The Operating Agreement is a subaward for the SLFRF funds. The City is the pass-through entity and the Contractor is a subrecipient with Unique Entity Identifier (UEI) D8ZCSNZ7PZ25.
E. City and Contractor execut ed the First Amendment to the Operating Agreement as of July 18, 2025 for the purpose of extending time of performance for an additional nine month period July 1, 2025 – March 31, 2026 and reallocating $341,220 in funds within the Grant Agreement for Encampment Resolution Fund Exhibit A
Second Amendment
Operating Agreement for the Safe Parking Program Page 2 of 3 (ERF) Program based on Resolution RES-2023-113 approved by Council July 11, 2023.
F. Council authorized the City to enter into a series of settlement agreements as part of a National Opioid Settlement and the City Manager to execute all documents necessary to use the settlement proceeds within any permissible use provided for in the agreements. The City has determined that the Program benefits the residents of Santa Rosa and meets the requirements of the settlement agreements. The Program provides comprehensive services, including harm reduction, overdose prevention, case management, and mental health support to a subset of the population that has opioid use disorder.
G. City and Contractor now desire to amend the Operating Agreement for the purpose of extending time of performance for an additional three month period April 1, 2026 – June 30, 2026 and increasing compensation in the amount of $250,000 using Opioid Settlement Proceeds and Local Funds. .
H. The parties have negotiated upon the te rms pursuant to which Contractor will administer and conduct the Program and City will fund the Program and have herein reduced such terms to writing.
AMENDMENT
NOW, THEREFORE, the parties agree to amend the Agreement as follows:
1. Section 1: Scope of Services
Exhibit A-1 Scope of Services is replaced by Exhibit A-2 to this Amendment
2. Section 2. Term of Agreement
Section 2 is amended to read as follows:
“The term of this Agreement shall commence on January 1, 2024 and end on June 30, 2026.”
3. Section 3: Program Funding
Exhibit A-1 Scope of Services is replaced by Exhibit A-2 to this Amendment
Exhibit B-1 Budget is replaced by Exhibit B-2 to this Amendment
Section 3(A) is amended to read as follows:
“Notwithstanding any other provision of this Agreement, Program funding from
Second Amendment
Operating Agreement for the Safe Parking Program Page 3 of 3 City to Contractor shall not exceed two million, five hundred forty-one thousand, two hundred fifty-eight dollars and seventy-two cents ($2,541,258.72) for the period of January 1, 2024, through June 30, 2026. The City’s Chief Financial Officer is authorized to pay all proper claims from Federal SLFRF ALN 21.027 Key 00653/Fund 1276 ($784,390.97), Local Key 42143/Fund 1209 ($415,401.94), Opioid Settlement Funds Key 42143/Fund 1209 ($245.81), and Encampment Resolution Fund Key 42146/Fund 1209 ($1,341,220). Of the $2,541,258.72, $1,200,038.72 is to be paid under this Agreement and the balance ($1,341,220.00) is to be paid under a Grant Agreement for Encampment Resolution Fund (ERF) Program between the City and Contractor, dated August 7, 2023.”
4. Section 12: Program Monitoring and Evaluation
Exhibit C-1 Quarterly Status Report Form is replaced by Exhibit C-2 to this Amendment.
All other terms of the Agreement shall remain in full force and effect.
Executed as of the day and year first above stated.
Attachments:
Exhibit A-2: Scope of Services
Exhibit B-2: Budget
Exhibit C-2: Quarterly Status Report Form
CONTRACTOR
Catholic Charities of the Diocese of Santa
Rosa DBA Catholic Charities of Northwest
California
By _______________________________
Name: Jennielynn Holmes
Title: CEO
Taxpayer ID # 94-2479393
CITY OF SANTA ROSA
A Municipal Corporation
By ______________________________
Name: Megan Basinger
Title:
Housing & Community Services Director
APPROVED AS TO FORM
By______________________________
Office of the City Attorney
Exhibit A-2 Page 1 of 3
EXHIBIT A-2: SCOPE OF SERVICES
SAFE PARKING PROGRAM
JANUARY 2024 – JUNE 2026
The Safe Parking Program (Program) is a housing-focused, low-barrier site providing up to 52 parking spaces in alignment with the Homelessness Solutions Strategic Plan. The overarching goal of the Program is to provide members of the community who are experiencing vehicular homelessness a place to safely park their vehicle or RV with direct access to basic services as well as wrap-around services targeted at ending their homelessness. The Program provides a safe and secure environment for participants with the goal of moving them into housing as rapidly as possible. Additionally, the Program is meant to lessen the impacts of homelessness on the broader community. In addition to emergency services, participants access programs, including health and public benefits that can assist participants in their efforts to secure and retain stable housing.
Contractor will provide a number of services, including but not limited to the following:
Administration of the Program per City requirements, including, without limitation, hours of operation, security, site layout, ADA compliance, fire, life/safety, health and welfare and environmental requirements as well as COVID-19 safety protocols (or other infectious disease), and disaster preparedness.
24/7 site management via Contractor staf f and/or third-party private security agency.
Coordination with Homeless Outreach Services Team (HOST) and the City Encampment Team to screen and enroll individuals identified for the Program.
Participants will be screened and enrolled at an offsite location. Sanitary facilities (portable toilet s, handwashing stations, showers), waste management services, meals, and other services essential to meeting basic needs, including transportation.
Assessment and enrollment in Coordi nated Entry for linkage to County-wide housing services.
Case management services to ensure housing-focused intervention as well as connection to public benefit programs, health, mental health and drug treatment services, and job training or employment opportunities, including coordinating additional supports and case management services.
Assist participants with documentation required to obtain housing (identification/driver’s license) and with vehicle/RV compliance (driver’s license, registration, insurance) to ensure transportation to work and appointments.
Regular meetings with City and/or parti cipants to address any issues that may arise including facilities issues, conflict resolution, and service needs.
The Program staffing model will include the following positions to ensure a housing- focused intervention:
Exhibit A-2 Page 2 of 3
Program Manager: Provides budget management support and supervisory oversight of the Site Supervisor. Responsible for weekly coordination with City staff as needed and completes required program reporting. Site Supervisor: Responsible for the initial project development, launch and management of the day-to-day operations of the Program and Program site. This includes scheduling and supervision of the Participant Advocates, coordination of the third-party vendors, purchasing and inventory and management of supplies, intake/exits of participants, oversight of site safety, inspections, etc. The Site Supervisor will also schedule and facilitate weekly participant community meetings.
Participant Advocates: Handles all operational needs and responsible for having housing-focused conversations with participants within their first 14 days.
Will be on site 12 hours a day and responsible for ensuring operational safety as well as updating all housing lists with new ads off Craigslist and other housing ads.
Behavioral Health Clinician: Clinician is licensed with the California Board of Behavioral Sciences and responsible for providing comprehensive behavioral health support to participants with the goal of increasing their mental wellbeing and ability to live independent, healthy lives in the community. Housing Navigation Case Managers: Case managers that are focused on obtaining housing for those on their caseloads, including housing location. Once they help the individual obtain housing, they will then prepare them for a successful transition into housing (furniture, crisis planning, etc.) and transfer the case to a Housing Stabilization Case Manager.
Housing Stabilization Case Managers: Case managers for individuals that exit to permanent housing, focused on ensuring that participants retain housing and connecting them to resources to ensure that the reason they were originally brought into homelessness is addressed.
Direct Financial Assistance Fund: As part of the Program, Contractor will also administer a Direct Financial Assistance Fund. This is a flexible fund intended to assist participants to enter permanent housing, including but not limited to the following types of assistance: expenses related to transportation, interview preparation and clothing, housing preparation costs, security deposits, rental payments including Rapid Re- Housing, utility deposits and payments, moving costs, and reunification costs.
Transportation expenses must be tied to permanent housing to be eligible such as transportation to work or appointments necessary to obtain housing.
The Program will achieve the following planned outputs and indicators.
Planned Outputs
250 individuals will receive inte rim shelter via the Program; and Contractor will engage cli ents and elicit feedback to incorporate in program planning and implementation.
Exhibit A-2 Page 3 of 3
Planned Indicators
25% of exits from the Progr am will be to permanent housing; 15% of exits from t he Program will be to temporary housing destinations; 80% of current participants that are head of households will maintain active enrollment in the Sonoma County Coordinated Entry System (CES), as measured last day of each quarter;
80% of participants that have stay ed longer than 30 days will have engaged in housing-focused case management services, as measured last day of each quarter; and
Contractor will maintain an agency-wide re turn to homelessness rate of less than 5% as measured by re-entry to any homeless services program in the Sonoma County Homeless Management Information System (HMIS).
At a minimum, outcomes should meet or exceed the Sonoma County Homeless Coalition (formerly the Continuum of Care (CoC)) system performance measures.
The maximum length of stay in the Program is limited to six (6) months and may be extended on a case-by-case basis to be determined by Contractor in consultation with the City. Participants are required to sign a Participant Agreement outlining Program rules focused on ensuring the health and safety of participants and staff (Contractor and City), including but not limited to a Good Neighbor Policy, participation in case management, monthly vehicle inspections, length of stay, and disposition of abandoned property (personal belongings and passenger vehicles/RVs).
Exhibit B-2 Page 1 of 1
EXHIBIT B-2: BUDGET
SAFE PARKING PROGRAM
JANUARY 2024 – JUNE 2025
Expenses Budget Amounts
Salaries and Benefits: $395,777.40
Food Management $27,458.74
Telecommunications $6,756.65
Utilities $29,400.28
Supplies $10,150.66
Storage $263.04
Miscellaneous $12,322.27
Sanitary Services $198,760.40
Laundry Services $4,918.95
Site Costs $39,748.46
Security $279,078.75
Direct Financial Assistance $1,400.00
Indirect Costs $132,503.72
Total Contract Expenses* $1,200,038.72
* Payments by City to Contractor shall be made from Federal SLFRF ALN 21.027 $784,390.97, Opioid Settlement Funds $245.81, and Local Funds $415,401.94.
Agency Name:
Program Title:
Term:
Quarter:
3. Race/Ethnicity Determination
0 4. Income Determination:
Client doesn't know
Client prefers not to answer
Total Persons
Total persons must match cumulative total unduplicated participants served.
Middle Eastern or North African
Native Hawaiian or Pacific Islander
White
Catholic Charities of the Diocese of Santa Rosa
Safe Parking Program
January 1, 2024 to June 30, 2026
FY 25/26 Q3: January 1, 2026 - March 31, 2026
Asian or Asian American
Hispanic/Latina/e/o
INCOME LEVEL
Below 30%
31% to 50%
51% to 80%
CUMULATIVE
Other multi-racial
Income information must be collected from all participants. Must match cumulative HMIS report provided.
RACE/ETHNICITY
American Indian, Alaka Native, or Indigenous
0 Over 80%
EXHIBIT C-2: QUARTERLY STATUS REPORT
SAFE PARKING PROGRAM
Reporting is required as a condition of funding. The CITY will receive quarterly updates based on the information provided in this report (and for HMIS participants as it compares to the HMIS reports). Reports may be submitted electronically. Submit all back-up data for numbers provided in reports. Each quarter should be reported cumulative (or for the quarter if requested below) beginning January 1st, 2024 and ending through the quarter for which the report is being submitted.
1. Please include a brief narrative of 50 words or less on your program’s progress:
Instructions: An entry is required in every yellow cell. Once data has been entered, the cell will revert to white. You may need to enter 0 to indicate no applicable response. There should be no yellow cells when report is submitted to the City.
2. Total Number of Participants Assisted (This Quarter & Cumulative) Black, African American, African
Race/Ethnicity information must be collected from all participants. Must match cumulative HMIS report provided.
INDIVIDUALS THIS QUARTER CUMULATIVE
Participants Served & Sheltered
Participants Housed
Number of participants served must match quarterly and cumulative HMIS reports provided.
Total Persons
CUMULATIVE
Total persons must match cumulative total unduplicated participants served.
Exhibit C-2 Page 1 of 2
Full Name Date
Title Signature
TOTAL NUMBER OF HEAD OF
HOUSEHOLDS
(Last Day of Quarter)
NUMBER ACTIVE IN CE
(Last Day of Quarter) PERCENTAGE
80% of participants that are head of households will
maintain active enrollment in the Sonoma County CES
(measured as of last date of each quarter)
15% of exits from the Program will be to temporary housing Contractor will maintain an agency-wide return to
homelessness rate of less than 5% as measured by re-entry to any homeless services program in the Sonoma County
Homeless Management Information System (HMIS).
Agency-Wide Return to Homelessness Rate provided by Sonoma County HMIS Coordinator for the 12 month period ending the last date of the quarter.
Above must match cumulative HMIS report provided
PROJECT QUANTITATIVE MEASURE TEXT
25% of exits from the Program will be to permanent housing Please include a brief summary of any specific feedback received from any clients during this quarter. Please include any response or anticipated changes in response to this feedback.
Please include a brief narrative on the process for engaging clients and how feedback is incorporated into program planning and implementation:
5. Planned Outputs:
CUMULATIVE
OUTCOMES ACHIEVED
7. Planned Indicators:
Total Program exits
80% of current participants that have stayed longer than 30 days will engage in housing-focused case management
services, as measured last day of each quarter
# of current participants that have
stayed longer than 30 days engaged in
housing-focused case management
services
0 PROJECT QUANTITATIVE MEASURE TEXT
250 individuals will receive interim shelter via the Program Report Completed By:
CUMULATIVE
OUTCOME ACHIEVED
CUMULATIVE
PERCENTAGE
Total current participants
6. Cumulative Exits:
Must match cumulative total
participants served.
Total current participants that have stayed longer than 30 days
Exhibit C-2 Page 2 of 2