Agenda Item #15.5
For Council Meeting of: February 10, 2026
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DAN HENNESSEY, DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS DEPARTMENT SUBJECT: APPROVAL OF THE THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH BKF ENGINEERS FOR ADDITIONAL DESIGN SERVICES FOR THE ROUTE 101 BICYCLE AND PEDESTRIAN OVERCROSSING (CML-5028(083)) AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works Department recommends that the Council, by motion: 1) approve the Third Amendment to Professional Services Agreement Number F002308 with BKF Engineers of Oakland, California, for the Highway 101 Bicycle and Pedestrian Overcrossing Project to provide additional design services during construction, increasing the contract amount by $600,000 for a total amount not to exceed $5,477,802 and; 2) authorize the Director of Transportation and Public Works or designee to make non-substantive changes to the Agreement, subject to approval by the City Attorney, and execute the Agreement.
EXECUTIVE SUMMARY
This motion will approve the Third Amendment to Professional Services Agreement (PSA) Number F002308 with BKF Engineers with offices located in Santa Rosa, California, for the Highway 101 Bicycle and Pedestrian Overcrossing (Project) to provide additional design services to support the construction oversight through fiscal year 2025/2026. The Third Amendment has been negotiated at a cost of $600,000, for a total amount not to exceed $5,477,802.
GOAL
This item relates to Council Goal #2 - Invest in the Development and Maintenance of the City's Infrastructure by constructing new bicycle and pedestrian facilities.
BACKGROUND/PRIOR COUNCIL REVIEW
The City of Santa Rosa (City), in coordination with the California Department of Transportation (Caltrans), has been in plans for several years to construct a bicycle/pedestrian shared-use overcrossing spanning U.S. Highway 101 (U.S. 101).
The Project is needed to accommodate and provide safe access to bicyclists and pedestrians in areas east and west of U.S. 101 in the northern half of Santa Rosa.
The City is proposing to construct a pedestrian and bicycle overcrossing at U.S. 101 to include a 5-foot wide sidewalk and an 8-foot wide bike path, which will improve existing pedestrian and bicycle connectivity, reduce pedestrian and vehicle conflict and increase opportunity for alternative transportation. The Elliott Avenue and Edwards Avenue location is the preferred location because it provides direct connections between commercial areas on the west and a college campus and residential areas on the east.
On May 12, 2008, the Council, by Resolution No. 27078, approved the Cooperative Funding Agreement No. M71406 with Sonoma County Transportation Authority (SCTA) to provide $50,000 in funding to the City for the feasibility study of the Santa Rosa Bicycle and Pedestrian Bridge at Highway 101.
On November 30, 2010, the Council, by Resolution No. 27774, accepted the Santa Rosa Bicycle and Pedestrian Bridge Feasibility Study prepared by Steven Grover & Associates.
On November 15, 2011, the Council adopted Resolution No. 28013, approving the Cooperative Agreement between Caltrans and the City of Santa Rosa for completion of the Project Initiation Document for the Santa Rosa Junior College Pedestrian and Bicycle Bridge on US Highway 101.
On September 1, 2015, the Council, by Resolution No. 28681, approved the first amendment to Cooperative Agreement M71406 between SCTA and the City of Santa Rosa making available a total of $250,000 of Measure M Funding for the proposed Bike-Pedestrian Access across Highway 101 Project.
On June 15, 2016, the Council, by Resolution No. 28801, approved the Budget for the City of Santa Rosa for Fiscal Year 2016-17, which included $500,000 for the preparation of US Highway 101 – Bicycle and Pedestrian Bridge Project Approval and Environmental Documentation (PA&ED) phase.
On September 13, 2016, the Council, by Resolution No. 28859, approved Cooperative Agreement No. 04-2617 between the State of California and the City of Santa Rosa authorizing Caltrans to provide Independent Quality Assurance for the Project Approval and Environmental Document (PA&ED) phase for the US Highway 101 – Bicycle and Pedestrian Bridge.
On June 20, 2017, the Council, by motion, approved Project Work Order A010019-2016-01 with BKF Engineers for the Project Approval and Environmental Document (PA&ED) phase for the US Highway 101 – Bicycle and Pedestrian Bridge not to exceed amount of $907,559.
On March 20, 2018, the Council, by motion, approved Amendment No. 1 to Project Work Order with BKF Engineers to evaluate an additional project location, the Range Avenue-Bear Cub Way alignment, for the Project Approval and Environmental Document (PA&ED) phase for the US Highway 101 – Bicycle and Pedestrian Bridge increasing the contract amount by $379,344, for a total amount of $1,286,903.
On July 21, 2020, the Council provided input on the draft environmental document for the Bicycle and Pedestrian Overcrossing.
On September 15, 2020, the Council, by Resolution No. RES-2020-151, approved a cooperative agreement between Caltrans and the City of Santa Rosa for independent quality management assessment during the preparation of the project plans, specification, and estimate for the improvements to the Highway 101 Bicycle and Pedestrian Overcrossing.
On April 27, 2021, the Council, by motion approved two resolution(s): 1) adopt California Department of Transportation (Caltrans) Local Assistance Procedures Manual (LAPM) Chapter 10 policies and procedures for state and federal funded projects; and 2) approve a Professional Services Agreement (PSA) with BKF Engineers of Santa Rosa, California, to provide professional design and right of way services for the preliminary engineering (PE) phase of the Highway 101 Bicycle and Pedestrian Overcrossing Project, in the amount of $3,842,952.
On August 17, 2021, the Council, by Resolution No. RES-2021-146, authorized the filing of an application for grant funding through the Metropolitan Transportation Commission (MTC) Active Transportation Program and authorized $2.5M of SB1 funds and $550,000 of Transportation Development Act (TDA) funds to match federal funds being requested for construction.
On October 26, 2021, the Council, by Resolution No. RES-2021-180, authorized the filing of an application for MTC State Transportation Improvement Program (STIP) funding in the amount of $3.4M for construction.
On April 26, 2022, the Council, by Resolution No. RES-2022-075, requested MTC allocate $600,000 of FY 22/23 TDA3 funds, increase appropriations by $600,000 of TDA3 funds, and authorize submittal of the project to the California Transportation Commission (CTC) in order to receive FY22/23 apportionment of SB1 funds in the amount of $3,914,094.
On August 9, 2022, the Council, by Resolution No. RES-2022-169, approved Cooperative Agreement Number 04-2837 between the State of California, acting through its Department of Transportation (Caltrans), and the City of Santa Rosa authorizing Caltrans to provide quality management assessment for right of way support, right of way acquisition, and utility relocation activities for the Project.
On April 11, 2023, the Council, by Resolution No. RES-2023-067, authorized submittal of the project to the California Transportation Commission (CTC) in order to receive FY23/24 apportionment of SB1 funds in the amount of $1,174,065.
On February 13, 2024, the Council, by Resolution No. RES-2024-023, approved Project Specific Maintenance Agreement Number TR04-22-HB15 between the State of California, acting through its Department of Transportation (Caltrans), and the City of Santa Rosa outlining the requirements and procedures for inspecting, evaluating, and maintain the Project.
On April 9, 2024, the Council, by Resolution No. RES-2024-044, approved and delegated authority to the City Manager to negotiate and execute a First Amendment to Professional Services Agreement Number F002308 with BKF Engineers of Santa Rosa, California, for the Highway 101 Bicycle and Pedestrian Overcrossing Project to finalize bid documents, and provide additional studies and grant application support increasing the contract amount by $973,850 for a total amount not to exceed $4,816,802.
On February 25, 2025, the Council, by Resolution No. RES-2025-028, approved Cooperative Agreement Number 04-3020 between the State of California, acting through its Department of Transportation (Caltrans), and the City of Santa Rosa authorizing Caltrans to provide quality management assessment of the construction activities for the Highway 101 Bicycle and Pedestrian Overcrossing project and delegate authority to the City Manager to negotiate and execute the agreement.
ANALYSIS
A Second Amendment to the Professional Services Agreement Number F002308 with BKF Engineers of Santa Rosa, California, for the Highway 101 Bicycle and Pedestrian Overcrossing Project was for $61,000 and was executed per Council Policy 600-01 by the City Manager.
With the second amendment, BKF Engineers and their subconsultant team completed the design phase of work, provided construction documents for the project, and coordinated the relocation of existing utilities in conflict with the proposed bicycle and pedestrian overcrossing improvements.
This Third Amendment to the Professional Services Agreement will provide the Engineering Services During Construction (ESDC) required to successfully complete the construction of the Route 101 Bicycle and Pedestrian Overcrossing project. BKF Engineers possess the required technical expertise and project understanding to successfully provide ESDC and the structural engineer subconsultant team specifically is critical for bridge design oversight during construction.
This Third Amendment will provide time and material design support from BKF Engineers and their subconsultants during the critical submittal review period and initiation of the construction project. Due to the size and complexity of this project, it is anticipated that a future amendment to the contract within Fiscal Year 2026-2027 for up to $400,000 could be warranted.
FISCAL IMPACT
The Professional Services Agreement was prepared in accordance with consultant procurement guidelines established by FHWA and Caltrans Local Assistance Procedures as the City will seek federal reimbursement for this project phase. Approval of this contract has no additional impact on the budget. Funds for this amendment were appropriated in the Fiscal Year 2025-2026, Capital Improvement Program budget.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act (CEQA), an Initial Study was performed for this project which resulted in the drafting and adoption of a Mitigated Negative Declaration by the lead environmental agency, Caltrans, in March 2021. A Categorical Exclusion under NEPA was also certified for this project by Caltrans in March 2021.
The recommended action to approve the Third Amendment to Professional Services Agreement No. F002308 with BKF Engineers to provide additional engineering services during construction is an implementation action that is within the scope of the previously approved environmental documents. The amendment does not approve changes to the project design, scope, or footprint and does not involve any new or modified activities that would require additional environmental review under CEQA.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 – Third Amendment to Professional Services Agreement Number F002308
PRESENTER(S)
Dan Hennessey, Director of Transportation and Public Works Lisa Welsh, Supervising Engineer
Jose Mederos, Assistant Engineer
APPROVAL OF THE THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH BKF ENGINEERS FOR ADDITIONAL DESIGN SERVICES FOR THE ROUTE 101 BICYCLE AND PEDESTRIAN OVERCROSSING (CML-5028(083)) PAGE 2 OF 3