City of Santa Rosa
Fire Department
Fiscal Year End 2024-25
LONG TERM FINANCIAL POLICY
AUDIT SUBCOMMITTEE
FEBRUARY 12, 2026
SCOTT WESTROPE,
FIRE CHIEF
2 Fire Department
General Fund FY 2024-25 Spending
Category 2024-25
Budget
2024-25
Actuals
(Over) Under
Budget
Salaries & Benefits $45,352,268 $47,160,627 ($1,808,358) Services & Supplies $8,063,792 $7,789,150 $274,641
Total $53,416,060 $54,949,777 ($1,533,717)
2 3
3 4
GF Fire Services & Supplies Detail
Expenditure 2024-25 Actuals
Vehicle Expenses $4,664,573
Professional Services 1,480,903
Information Technology 1,097,040
Operational Supplies - Miscellaneous 546,237
Total $7,789,150
4 5
GF Fire Professional Services Detail
Professional Services Expense Description 2024-25
Actuals
REDCOM Dispatch annual contract $934,995
Outside weed abatement consultant 105,613
EMS Program Medical Director and CQI Coordinator consultant 80,000 Fire Plan Review contract 59,183
Day Management – monthly radio maintenance and repair contract 58,618 PPE Recon Inc contract – turnout repair and maintenance 37,522 Background Investigation and psychological costs 34,596 Mission Linen Supply – all stations 28,325
Vector Software maintenance 28,140
Fire Aside Triage software contract 15,000
Employee Assistance Program service 14,265
Lytle Inc – station equipment repairs 7,415
5 6
GF Fire Miscellaneous Detail
Miscellaneous Expense Description 2024-25
Actuals
Operational supplies (including all stations) 280,391
Non-Safety Uniform costs 66,282
Office supplies (including all stations) 43,087
AT&T Calnet and Verizon charges 42,963
Conferences, Training & Meetings 39,168
Civic Plus software contract 25,575
Smile Copier Services contract 13,596
Agency Fees - EMS Recertification fees 11,681
6 7
GF Fire Department Revenue
Revenue Description FY 2024-25
Actuals
Fire FIRS Permit 903,130
Fire Engineering Development 657,230
Training Tower Use Contracts 9,500
Fire Weed & Fuel Management 27,356
Fire CUPA Program 1,073,427
CUPA Enforcement 43,800
Fire Technology/ Micrographics 182,705
Fire False Alarm Program 40,958
Fire Suppression – Restitution 3,460
FRALS – Fire Reimbursement 1,504,541
Strike Team Reimbursement 2,158,004
Fire – JAC Training Reimbursement 24,619
TOTAL $6,628,710 7
Fee Schedule And Revenue
Annually the Administrative Technician and Community Development Technician update the fee schedule based on the percentage change in the Bureau of Labor Statistics San Francisco/Oakland/San Jose CPI. This includes fees for special event permits.
Earlier in FY 25/26, the Department analyzed and brought to Council a proposed increase to CUPA permit fees, as well as micrographics and technology fees. Total increase of 5% for CUPA Permit types, and a 4% cost based on the permit fee for both micrographic and technology fees.
Training Division revenues include tower use agreement fees based on usage, JAC funds, and In-Service training revenues through a MOU with the Santa Rosa Junior College.
Suppression does receive some revenues from restitution billings for cost recovery.
Main revenue generated by Operations is the strike team revenue, which is to cover the cost of the deployed staff, with the administrative fees to cover the overhead of the deployments. 8 Strike Team Deployments
Fiscal Year
Administrative
Rate
No. Of
Deployments
Average
Reimbursement Annual Total
20/21 13% 23 159,660.00$ 3,512,531.00$
21/22 14% 8 17,171.00$ $ 1,440,876.00*
22/23 12% 7 70,884.00$ 425,307.00$
23/24 12% 9 44,628.00$ 535,544.00$
24/25 13% 26 64,788.00$ 2,056,221.00$
25/26 25% 6 (so far) 181,657.00$ N/A
* Dixie Fire was included in total. $1.3M received for that deployment 9 10
Fire Department FY 25-26 FTE Count
10 JOB TITLE FTE COUNT
Fire Chief 1.00
Deputy Fire Chief 1.00
Division Chief Fire Marshal 1.00
Division and Battalion Chiefs 6.00
Fire Suppression Personnel 112.00
Fire Prevention Personnel 9.00
Total Sworn 130.00
Emergency Preparedness Manager 1.00
Administrative Analyst 2.00
Administrative and Community Development Techs 2.00
Building Plans Examiner 1.00
Community Outreach Specialists (1 LT) 2.00
Total Non-Sworn 8.00
Total Fire Positions 138.00
GENERAL FUND
JOB TITLE FTE COUNT
Firefighters 12.00
Total SAFER Positions 12.00
SAFER Grant
11 Fire Department FY 25-26 FTE Count
11 JOB TITLE FTE COUNT
Battalion Chiefs 3.00
Fire Captain 3.00
Fire Engineers 3.00
Firefighter/Paramedics 3.00
Fire Inspectors (Vegetation Management) 2.00
Total Measure H Positions 14.00
MEASURE H
• GF Total FTEs: 150
• Special Safety Tax Total FTEs: 24.00
JOB TITLE FTE COUNT
Fire Captain 3.00
Training Captain 1.00
Fire Engineers 3.00
Firefighters 3.00
Total PSAP Positions 10.00
PUBLIC SAFETY AND PREVENTION
12 Bureau Responsibilities
• Code compliance inspections for all
occupancies except for SFH
• Fire investigations
• Public Education Programs
• Regulation of business-related Hazardous
Waste through CUPA.
• Weed Abatement
Prevention Staff – Sworn
1 - Division Chief Fire Marshal
3 - Assistant Fire Marshals
6 - Fire Inspectors
2 - Fire Inspectors funded through
Measure H
Prevention Bureau
13 Emergency Operations Center
• Coordinated MOU for School Based
Emergency Shelters.
• Shelter and TEP Improvements through
updated trainings.
• Conducted targeted EOC and wildfire-
specific training to improve coordination
and response efficiency.
• Advanced the “Warm” EOC Grant project
Training & Coordination
• Triage Damage Assessment software.
• Trained suppression staff on “Windshield
Survey” techniques for earthquake
response.
• Developed and tested a Continuity of
Operations Plan IT failure matrix through a
City-wide exercise
Emergency Management
14 Administration Personnel
Prevention Funded Non-Sworn Positions
• 1 Administrative Technician
• 1 Community Development Technician
• 0.5 FTE Limited Term Community Outreach
Specialist
• 1 Building Plans Examiner
General Fund Non-Sworn Positions
• 1 Administrative Analyst – HR
• 1 Administrative Analyst – Budget
15 Administration Functions
INTERNAL SERVICE EXTERNAL SERVICE
• Grant Liaison
• Procurement Card Management -Department
Level
• Purchase Requests and Contract Management
• Strike Team Reimbursements and Cal OES
Liaison for MARS
• Employee Evaluations
• Recruitment and Pre- Employment Tasks
• Training Program Administration
• Travel and Advance Requests and
Reconciliations
• Tuition Reimbursement Requests
• Fire Station Tour Requests
• Public Records Requests
• Limited Term Permits
• Pre-Inspection Coordination for Day Cares and
Care Facilities
• Weed Abatement
• Oxygen/Fumigation Notices
• Construction Permit Process
• Fee Schedule Management
• Plan Check Inspection Billing
• Outreach Materials Management
• Website Maintenance and Web Design
14 16
Administration Statistics
Construction Inspections: 3,447
FD Business Permits: 1,876
Community Engagement Events: 118
~10,200 calls into administration office.
20% of calls go directly to Admin Team.
Average call time is 4 minutes
Special Event Permits: 117
Propane Permits: 173
Tent Permits: 28
Large Special Event Permits coordinated for
the year:
• B2B Event
• Wednesday Night Market
• Sonoma County Summer Fair
• Country Summer
• Cinco De Mayo
• Emerald Cup
• Hot Air Balloon Festival
• Iron Man Race/SR Marathon
• Levi Gran Fondo
• Peggy Sue Car Show
• Parade Coordination (Rose/Pride)
17 Questions?
18