City Hall, Council Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
City of Santa Rosa
City Council
Regular Meeting Minutes - Draft
12:00 PMTuesday, February 10, 2026
1. CALL TO ORDER AND ROLL CALL
Mayor Stapp called the meeting to order at 12:01 p.m.
Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Caroline Bañuelos, Council Member Victoria Fleming, and Council Member Dianna MacDonald
Present: 5 -
Council Member Eddie Alvarez, and Council Member Natalie RogersAbsent: 2 -
2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
No public comments were made.
Mayor Stapp recessed the meeting to closed session at
12:02 p.m. to discuss Items 3.1 and 3.2 as listed on the agenda.
Council Member Rogers joined the meeting in closed session at approximately 12:20 p.m. via remote participation under the Just Cause provisions of GC 54953.8.3 due to a contagious illness and announced that no one over 18 years of age was present from remote participation location.
Council Member Alvarez joined the meeting in closed session at approximately 12:50 p.m.
3.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Nicholle Vannucci, et al. v. County of Sonoma, et al.
Court Case No. USDC Northern District of California Case No. 3:18-cv-01955-VC
This item was received and filed.
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft
3.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (3) of subdivision (e) of Government Code Section 54956.9: one potential case.
Mayor Stapp adjourned closed session at approximately 12:50 p.m. reconvened to the regular session at approximately 2:00 p.m.
This item was received and filed.
4. STUDY SESSION
Council Member Rogers participated via remote participation under the Just Cause provisions of GC 54953.8.3 due to a contagious illness, announced that participation would include both active audio and video connection, and that the only person present over 18 years of age was Council Member Rogers’ spouse.
Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers
Present: 7 -
4.1 FEDERAL IMMIGRATION ENFORCEMENT PRACTICES AND
POTENTIAL LOCAL PUBLIC SAFETY IMPACTS
Council will hold a study session to hear public feedback and facilitate a Council discussion regarding recent federal immigration activities in California and throughout the nation, Council actions taken to date, and further options for actions that can be taken by the City of Santa Rosa to help ensure public safety for our residents. No action will be taken except for possible direction to staff. This item has no impact on current fiscal year budget.
Jason Nutt, Assistant City Manager, and John Cregan, Police Chief, presented and answered questions.
PUBLIC COMMENTS:
Richard Canini spoke on the item and change.
Peter Alexander spoke on the item.
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft Talmadge Wright spoke in support of the item and proposal for City relations to ICE (comment description provided from speaker card).
Linda Evans, Migrant Justice in Action, NBOP, and Sanctuary Coalition, spoke in support of the item and no use of City resources for immigration enforcement (comment description provided from speaker card).
Diane Baines spoke in support of the item and support of the Sanctuary Coalition demands (comment description provided from speaker card).
Renee Saucedo, Raizes Collective, spoke in support of the item and in support of sanctuary policies (comment description provided from speaker card).
Gris V, Raizes Collective and Almas Libres, spoke in support of the item and passing a sanctuary ordinance.
Linda Hemenway spoke in support of the item, no collaboration with ICE, alert and protect immigrants, and accountability of law enforcement (comment description provided from speaker card).
Wayne Clarke spoke on the item and many members of ICE are OathKeeper, Proud Boys, 3% and White Supremacists, MAGA and Resist to the Core (comment description provided from speaker card).
Diana Paulson spoke in support of the item and a strong policy against ICE (comment description provided from speaker card).
David Hoffman spoke on the item and that it is essential to protect our community from ICE attacks (comment description provided from speaker card).
Jim Avera spoke on the item and resisting unlawful activity by federal agencies while not ourselves violating rule of law (comment City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft description provided from speaker card).
Susan Lamont spoke in support of the item.
Denise Fleming spoke on the item and pro Council's anti-ICE statement (comment description provided from speaker card).
Cameron Miller spoke on the item.
Jane Lawhon spoke on the item and urged strongest
non-collaboration with ICE (comment description provided from speaker card).
Duane De Witt spoke on the item.
Michael Maxson spoke in support of the item.
Michael Titone spoke in support of the item.
Laura Doty spoke in support of the item and ICE targeting legal observers and community workers (comment description provided from speaker card).
Jenny Gilpin spoke on the item and ICE will use Flock camera data to target vulnerable communities (comment description provided from speaker card).
John Bechtol spoke on the item.
Reverend Chris Fortin spoke on the item and doing the right thing.
Elena Lambertson spoke on the item and Flock cameras supporting ICE.
Elena spoke on the item.
Fred Allebach spoke in agreeance with David Hoffman's comments City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft and provided other comments.
Isabel Lopez, Raizes Collective and Sanctuary Coalition, spoke in support of a sanctuary city ordinance.
Tom Aiyashi spoke on the item.
Alyn Volves spoke in support of Council adopting and ordinance.
Omar Lopez spoke on the item and against the Flock camera system.
Margaret Z spoke in support of the item.
TJ spoke on the item.
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
Teresa Stricker, City Attorney, reported there was no reportable action from closed session.
7. PROCLAMATIONS/PRESENTATIONS
7.1 PROCLAMATION - AMERICAN HEART MONTH
Council Member MacDonald read and presented the proclamation to Mary Prisco, Development Director - American Heart Association North Bay Area. Mary Prisco spoke on American Heart
Association's efforts on building a nation of life-savers.
PUBLIC COMMENTS:
Duane De Witt spoke on the item.
8. STAFF BRIEFINGS
8.1 COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. Council will take no action City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft except for possible direction to staff. This item has no impact on the current fiscal year budget.
Ana Horta, Community Engagement Manager, provided a brief report on recent and upcoming engagement events.
PUBLIC COMMENTS:
Duane De Witt spoke on the item.
This item was received and filed.
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
Lori Ann Farrell, Interim City Manager, reported the Violence Prevention Partnership implemented additional critical support efforts due to recent community incidents, the upcoming Rincon Valley Community Park project community meeting to review playground designs, and that registration is now open for Recreation and Park's spring and summer activities.
City Attorney Stricker had no report.
PUBLIC COMMENTS:
Janice Karrman spoke on road issues.
10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS There were no statements of recusal or abstention.
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS
Council Member Alvarez reported on a recent walk through Roseland with Interim City Manager Farrell.
Council Member Banuelos reported on recent community events attended and announced selection as Vice Chair for the Homeless Coalition.
Council Member MacDonald reported on recent community events attended.
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft Council Member Fleming reported on recent community events attended.
Vice Mayor Okrepkie reported on recent community events attended and announced appointment of Zack Masell to the Bicycle and Pedestrian Advisory Board.
Mayor Stapp reported on recent community events and meetings attended.
PUBLIC COMMENTS:
Adina Flores spoke on a recent community events attended.
Council Member Rogers reported on Transit Equity Day.
Mayor Stapp re-opened public comment after Council Member Rogers' report out and there were no additional public comments.
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
11.1.1 Council Subcommittee Reports
Vice Mayor Okrepkie reported on the recent Public Safety Subcommittee and Economic Development Subcommittee
meetings.
Mayor Stapp reported on the recent Long Term Financial
Policy and Advisory committee meeting.
11.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
11.1.4 Association of Bay Area Governments (ABAG)
11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft
11.1.6 Sonoma Clean Power Authority (SCPA)
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
11.1.8 Groundwater Sustainability Agency (GSA)
11.1.9 Sonoma County Homeless Coalition
11.1.10 Renewal Enterprise District (RED)
11.1.11 Public Safety Subcommittee
11.1.12 Other
11.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS
11.2.1 APPOINTMENTS TO FILL VACANCIES ON THE BOARD OF
BUILDING REGULATIONS APPEALS, DESIGN REVIEW AND
PRESERVATION BOARD AND WATERWAYS ADVISORY
COMMITTEE
The Council may vote to make appointments to the Board of Building Regulations Appeals, Design Review and Preservation Board, and Waterways Advisory Committee.
No public comments were made.
A motion was made by Council Member MacDonald, seconded by Council Member Alvarez, to appoint John Gordon, Eric Miller, Janeen Casebeer, and Tamera De Censo to the Board of Building Regulations Appeals; Ingrid Anderson and Nathan Bisbee to the architect positions, and Katherine Dowdall to the archeologist position on the Design Review and Preservation Board; and Art Deicke, Steve Rabinowitsh, Kevin Sea, and Victoria Liptak to the Waterways Advisory Committee.
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers
7 -
11.3 COUNCIL LIAISON REGIONAL POSITIONS
11.3.1 MAYOR’S APPOINTMENTS TO REGIONAL POSITIONS
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft Mayor Stapp will announce and request Council approval of appointments to regional positions on which the City is represented per City Charter section 15.
A motion was made by Vice Mayor Okrepkie, seconded by Council Member MacDonald, to approve Mayor Stapp as primary representative and Council Member Banuelos as alternate representative for the Russian River Watershed appointment. The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers
7 -
12. APPROVAL OF MINUTES
No public comments were made.
12.1 January 13, 2026, Regular Meeting Minutes. (THIS ITEM IS CONTINUED FROM THE JANUARY 27, 2026, REGULAR MEETING.)
Approved as submitted.
12.2 January 27, 2026, Regular Meeting Minutes.
Approved as submitted.
12.3 January 28, 2026, Special Meeting Minutes.
Approved as submitted.
13. CONSENT ITEMS
PUBLIC COMMENTS:
Duane Dewitt spoke on Item 13.5.
Janice Karrman spoke on Item 13.4.
Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers
Present: 7 -
13.1 MOTION - APPROVAL OF COOPERATIVE PURCHASE OF FOUR (4) 2029 PIERCE ENFORCER TYPE 1 FIRE ENGINES WITH GOLDEN
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft STATE FIRE APPARATUS, INC. (THIS ITEM IS CONTINUED TO THE FEBRUARY 24, 2026, REGULAR MEETING)
RECOMMENDATION: The Transportation and Public Works
Department recommends that the Council, by motion: 1) approve the purchase four (4) 2029 Pierce Enforcer Type 1 Fire Engines with Golden Fire Apparatus, Inc. of Sacramento, California for a total amount not to exceed $5,709,802; and 2) approve the use of cooperative purchasing through the Houston Galveston Area Council Interlocal Cooperative Agreement #10-2428, Pierce H-GAC Contract #FS12.23, and authorize the Purchasing Agent to execute the Purchase Order.
This item has no impact on current fiscal year budget.
This item was continued to the February 24, 2026, regular meeting.
Approval of the Consent Agenda
A motion was made by Vice Mayor Okrepkie, seconded by Council Member Rogers, to adopt Consent Items 13.2 through 13.6 as presented. The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers
7 -
13.2 MOTION - APPROVAL - FIRST AMENDMENT TO BLANKET
PURCHASE ORDER 168994 FOR AMMUNITION DISPOSAL
SERVICES
RECOMMENDATION: The Police and Finance Departments
recommend that the Council, by motion, approve the First Amendment to Blanket Purchase Order (BPO) Number 168994 with Clean Harbors Environmental Services, Inc.(Clean Harbors), Norwell, Massachusetts, to extended the term one year and increase compensation in the amount of $75,000, for a total amount not to exceed $120,000 and authorize the Purchasing Agent to make non-substantive changes to the BPO, and execute the First Amendment. This item has no impact on current fiscal year budget.
This Consent - Motion was approved.
13.3 MOTION - ADOBE SIGN AND ADOBE ACROBAT PRO THREE-YEAR
RENEWAL PURCHASE ORDER
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft RECOMMENDATION: The Information Technology Department
recommends that the Council, by motion, approve issuance of a Purchase Order for a 3-year renewal of AdobeSign and Adobe Acrobat Pro, with vCloud Tech Inc., Rolling Hills Estates, California, in the total amount of $233,201.16. This item has no impact on current fiscal year budget.
This Consent - Motion was approved.
13.4 RESOLUTION - APPROVAL OF GRANT OF EASEMENT TO PG&E OVER A PORTION OF CITY OWNED PROPERTY LOCATED AT 5035
HARVILLE ROAD (APN 029-030-016)
RECOMMENDATION: The Board of Public Utilities, Santa Rosa Water, and Real Estate Services recommend that the Council, by resolution, approve a grant of easement to Pacific Gas and Electric Company (“PG&E”) over a portion of City owned property located at 5035 Harville Road, Santa Rosa, California, APN 029-030-016, commonly known as Water Reservoir 6, and authorize the Assistant City Manager to make non-substantive changes to the Easement Deed, subject to approval by the City Attorney, and execute the Easement Deed. This item has no impact on current fiscal year budget.
This Consent - Resolution was adopted.
RESOLUTION NO: RES-2026-008 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE GRANT OF AN
EASEMENT TO PG&E OVER A PORTION OF CITY OWNED PROPERTY
LOCATED AT 5035 HARVILLE ROAD, APN 029-030-016 AND AUTHORIZE
THE ASSISTANT CITY MANAGER TO MAKE NON-SUBSTANTIVE
CHANGES AND EXECUTE THE EASEMENT DEED
13.5 RESOLUTION - SECOND AMENDMENT TO OPERATING
AGREEMENT FOR THE SAFE PARKING PROGRAM F002431 WITH
CATHOLIC CHARITIES OF NORTHWEST CALIFORNIA EXTENDING
TERM FROM MARCH 31, 2026 TO JUNE 30, 2026 AND
APPROPRIATING FUNDS FROM THE HOMELESS FUND
RESERVES
RECOMMENDATION: The Housing and Community Services
Department recommends that the Council, by resolution: 1) approve the Second Amendment to Operating Agreement Number F002431 with City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft Catholic Charities of the Diocese of Santa Rosa DBA Catholic Charities of Northwest California, Santa Rosa, California to extend the term of the Safe Parking Program from March 31, 2026 to June 30, 2026, and increase compensation in the amount of $250,000, for a total contract not to exceed $1,200,038.72; 2) authorize the Director of Housing and Community Services to make non-substantive changes to the Amendment, subject to approval by the City Attorney, and execute the Second Amendment; and 3) appropriate funds from Homeless Fund reserves in the amount of $245.81 necessary to fund the Second Amendment. This item is requesting appropriations for one-time funding.
This Consent - Resolution was adopted.
RESOLUTION NO: RES-2026-009 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A SECOND
AMENDMENT TO OPERATING AGREEMENT FOR THE SAFE PARKING
PROGRAM F002431 WITH CATHOLIC CHARITIES OF THE DIOCESE OF
SANTA ROSA DBA CATHOLIC CHARITIES OF NORTHWEST CALIFORNIA EXTENDING TERM FROM MARCH 31, 2026 TO JUNE 30, 2026;
AUTHORIZING THE DIRECTOR OF HOUSING AND COMMUNITY SERVICES TO EXECUTE THE AMENDMENT; AND APPROPRIATING FUNDS FROM
THE HOMELESS FUND RESERVES
13.6 RESOLUTION - APPROVAL OF AWARD - SOFTWARE
SUBSCRIPTION AGREEMENT F003155 FOR EDISCOVERY
SOFTWARE SYSTEM TO REVEAL DATA CORPORATION (THIS
ITEM IS CONTINUED FROM THE JANUARY 27, 2026, REGULAR
MEETING)
RECOMMENDATION: The City Clerk’s Office, and the Information Technology and Finance Departments recommend that the Council, by resolution: 1) approve Software Subscription Agreement F003155 for a five year period, with five one year renewal options, to Reveal Data Corporation, Portland, Oregon for an eDiscovery software system for a total not-to-exceed amount under the Agreement of $624,240, and a $100,000 contingency amount for miscellaneous charges, 2) approve appropriations in the amount of $124,848; and 3) authorize the City Manager or Assistant City Manager to negotiate and execute the Agreement, subject to approval by the City Attorney. This item is requesting appropriations for on-going funding.
This Consent - Resolution was adopted.
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft RESOLUTION NO: RES-2026-010 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING AWARD OF
SOFTWARE SUBSCRIPTION AGREEMENT F003155 FOR EDISCOVERY
SOFTWARE SYSTEM TO REVEAL DATA CORPORATION;
APPROPRIATIONS IN THE AMOUNT OF $124,848 FROM THE
INFORMATION TECHNOLOGY CONTINGENCY RESERVES; AND
AUTHORIZING THE CITY MANAGER OR ASSISTANT CITY MANAGER TO
NEGOTIATE AND EXECUTE THE AGREEMENT
13.7 RESOLUTION - AMENDMENT TO THE CLASSIFICATION AND
COMPENSATION & SALARY PLAN AND SCHEDULE AND ADOPTION
OF AN UPDATED SALARY PLAN AND SCHEDULE (THIS ITEM IS
CONTINUED TO THE FEBRUARY 24, 2026, REGULAR MEETING)
RECOMMENDATION: The Human Resources Department
recommends that the Council receive the attached Human Resources Classification/Compensation Reports, and by resolution: 1) approve the proposed new classification, salaries, associated reclassification, budget changes; 2) adopt the updated Salary Plan and Schedule; and 3) authorize the Chief Financial Officer to increase appropriations in an approximate amount of $163,122.15. See Fiscal Impact Section for further breakdown. This item is requesting appropriations for ongoing funding.
This item was continued to the February 24, 2026, regular meeting.
Mayor Stapp recessed the meeting at 5:28 p.m. and reconvened at 5:45 p.m.
14. PUBLIC COMMENT ON NON-AGENDA MATTERS
Janice Karrman spoke on a recent community event attended.
Duane De Witt spoke on the institutional history of the City and the Open Government Task Force.
Adina Flores spoke on the Santa Rosa Police Foundation.
Robert Gilford submitted speaker card on the item and noted the city departments failure to respond to email (comment description provided from speaker card).
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft Mayor Stapp moved to Item 16.1.
LATE CORRESPONDENCE
16. PUBLIC HEARINGS
16.1 PUBLIC HEARING - ADOPTION OF MASTER PLAN AMENDMENT FOR MARTIN LUTHER KING JR. PARK & TRAIL (CEQA EXEMPT)
BACKGROUND: The purpose of the proposed Martin Luther King Jr.
Neighborhood Park and Trail Master Plan Amendment is to provide an updated park master plan that includes the community’s desired park amenities and improvements and to design and construct new park amenities and improvements.
RECOMMENDATION: The Transportation and Public Works
Department recommends that the Council conduct a public hearing, and thereafter by resolution, adopt the Master Plan Amendment for Martin Luther King Jr. Neighborhood Park and the multi-use trail connecting Hendley Street to Petaluma Hill Road.
Emily Ander, Assistant Parks Planner, and Dave Rubin, Callander Associates, presented and answered questions from Council.
Mayor Stapp opened the public hearing at 6:36 p.m.
Duane De Witt spoke requesting honoring the black pioneers of our community.
Leah Mascitelli, SPFC Soccer Club, spoke in support of the item, the MLK Park upgrade that needs help now (comment description provided from speaker card).
Jennifer Mendoza, SPFC Soccer Club, spoke in support of master plan for MLK Park as current support needed (comment description provided from speaker card).
Beth Wettergreen, South Park Coalition, spoke in support of the item and addressing egress from Aston Avenue.
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft Annette Arnold, South Park Coalition, spoke in support of the item and that it include lighting and shade cover throughout the park (comment description provided from speaker card).
Gail Seymour, NAACP and Japanese American Citizen League, spoke in support of the item.
Ana Diaz spoke in support of the item with changes.
Yessenia, NAACP Environmental Justice Committee, spoke in support of the item and art at MLK park (comment description provided from speaker card).
David Harris spoke in support of the item and all-weather soccer fields.
Jed Parker spoke in support of the item and the artificial field.
Fred Allebach, NAACP Environmental Justice Committee,
concurred with the comments of Gail and Yessenia.
Christian Camacho, South Park Soccer Club, spoke in support of synthetic turf.
Mayor Stapp closed the public hearing at 6:57 p.m.
A motion was made by Council Member Alvarez, seconded by Vice Mayor Okrepkie, to adopt the resolution as presented by staff.
RESOLUTION NO. RES-2026-011 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA ADOPTING THE MASTER PLAN AMENDMENT FOR MARTIN LUTHER KING JR. NEIGHBORHOOD PARK
AND THE MULTI-USE TRAIL CONNECTING HENDLEY STREET TO
PETALUMA HILL ROAD
The motion carried by the following vote:
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers
7 -
Mayor Stapp moved to Item 15.3 on the agenda.
15. REPORT ITEMS
15.2 REPORT - HOMELESSNESS SOLUTIONS STRATEGIC PLAN
(2023-2027) - YEAR THREE REPORT (2025)(THIS ITEM IS
CONTINUED TO THE APRIL 7, 2026, REGULAR MEETING)
BACKGROUND: On November 15, 2022, Council approved the
Homelessness Solutions Strategic Plan (Strategic Plan) for the five-year period beginning January 2023 through December 2027. The Strategic Plan provides key strategies and actions that focus on bolstering the City’s response to the homelessness crises, aligning efforts with the Sonoma County Homeless Coalition (our local County Continuum of Care) to achieve the regional goal of “Functional Zero” homelessness by 2027. A system of care achieves “Functional Zero” when a person’s experience with homelessness is rare, brief, and non-recurring. This report highlights the City’s progress toward implementing year three of the five-year Strategic Plan.
RECOMMENDATION: The Housing and Community Services
Department recommends that the Council receive a Year Three Report (2025) on the implementation of the Homelessness Solutions Strategic Plan (2023-2027). This item has no impact on current fiscal year budget.
This item was continued to the April 7, 2026, regular meeting.
15.3 REPORT - CONTRACT AWARD FOR THE ROUTE 101 BICYCLE
AND PEDESTRIAN OVERCROSSING (CML-5028(083))
BACKGROUND: This resolution will award a contract for the Route 101 Bicycle and Pedestrian Overcrossing (“Contract”), in the amount of $37,574,978.70 to the lowest responsive bidder, Ghilotti Construction Company, Inc. of Santa Rosa, California.
RECOMMENDATION: The Transportation and Public Works
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft Department (“TPW”) recommends that Council by resolution: 1) reject the bid of Gordon N. Ball, Inc. on Contract Number C00769, Route 101 Bicycle and Pedestrian Overcrossing (CML-5028(083)) (“Contract”), as nonresponsive; 2) find that Ghilotti Construction Company, Inc. of Santa Rosa, California (“Ghilotti”) is the lowest responsible and responsive bidder; and 3) award the Contract to Ghilotti for a contract amount of $37,574,978.70. The sources of funds are Capital Improvement funds, Senate Bill 1 Road Maintenance and Rehabilitation Program grant funds, Transportation Development Act Article III grant funds, Active Transportation Program federal grant funds, Congestion Mitigation and Air Quality Improvement Program federal funds, and Regional Measure 3 grant funds. Although the low bid for this project is approximately 29% above the engineer’s estimate, there is insufficient time to rebid the project before the grant award deadline. TPW believes that funding used for this project will not negatively impact available funding for other CIP projects as programmed including funding for any future at grade crossing at Jennings Avenue.
Dan Hennessey, Director - Transportation and Public Works, Lisa Welsh, Supervising Engineer, and Jose Mederos, Assistant Engineer presented and answered questions from Council.
PUBLIC COMMENTS:
Hal Stober, Gordon N. Ball, Inc., spoke in opposition to the item and protesting recommendation to award (comment description provided from speaker card).
Alexa Forrester, Bikeable Santa Rosa, spoke in support of the item.
Eris Weaver, Sonoma County Bike Coalition, spoke in support of the item.
David Harris, Transportation Land-Use Coalition, spoke on the item and support of going back out to bid.
Duane De Witt spoke in support of re-evaluation of the project.
Council Member Fleming moved Items 15.3, 15.4, and 15.5 in one City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft motion.
Director Hennessey provided a brief overview of Items 15.4 and
15.5. Mayor Stapp opened public comment on Items 15.4. and 15.5.
PUBLIC COMMENTS:
David Harris cautioned Council on the additional costs of the overcrossing with the management agreement.
Duane De Witt spoke in opposition to Items 15.4 and 15.5.
Abigail Zoeger spoke on Items 15.4 and 15.5.
A motion was made by Council Member Fleming, seconded by Council Member Rogers, to adopt resolutions on Items 15.3 and 15.4 as presented by staff and approve staff recommendation on Item 15.5.
RESOLUTION NO. RES-2026-012 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA REJECTING THE BID OF
GORDON N. BALL, INC. ON CONTRACT NUMBER C00769, ROUTE 101 BICYCLE AND PEDESTRIAN OVERCROSSING (CML-5028(083)), AS NONRESPONSIVE; FINDING THAT GHILOTTI CONSTRUCTION COMPANY, INC. OF SANTA ROSA, CALIFORNIA ("GHILOTTI") IS THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER; AND AWARDING THE
CONTRACT TO GHILOTTI FOR A CONTRACT AMOUNT OF $37,574,978.70 RESOLUTION NO: RES-2026-013 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA 1) APPROVING A
PROFESSIONAL SERVICES AGREEMENT WITH DYNAMIC DZYNE
ASSOCIATES, INC. DBA SUBSTRATE (SUBSTRATE, INC.) OF NOVATO,
CALIFORNIA TO PROVIDE CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR THE ROUTE 101 BICYCLE AND
PEDESTRIAN OVERCROSSING PROJECT (CML-5028(083)) IN THE
AMOUNT NOT TO EXCEED $1,800,000 WITH A CITY CONTROLLED
CONTINGENCY OF $200,000, 2) APPROVING STAFF TO EXECUTE AN AGREEMENT FIRST AMENDMENT WITH SUBSTRATE, INC. WITHIN
FISCAL YEAR 2026/2027 IN THE AMOUNT NOT TO EXCEED $700,000, SUBJECT TO FISCAL YEAR 2026-2027 BUDGET APPROVAL, FOR A City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft TOTAL CONTRACT PRICE NOT TO EXCEED $2,700,000, AND 3)
AUTHORIZING THE DIRECTOR OF TRANSPORTATION AND PUBLIC
WORKS OR DESIGNEE TO MAKE NON-SUBSTANTIVE CHANGES TO THE
GREEMENT AND AMENDMENT, SUBJECT TO APPROVAL BY THE CITY
ATTORNEY, AND EXECUTE THE AGREEMENT AND AMENDMENT
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers
7 -
15.4 REPORT - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT - CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR THE ROUTE 101 BICYCLE AND PEDESTRIAN
OVERCROSSING, APPROVAL OF FIRST AMENDMENT OF
PROFESSIONAL SERVICES AGREEMENT- CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES UNDER FISCAL YEAR
2026-2027 FUNDING AND DELEGATIONS TO STAFF FOR THE
ROUTE 101 BICYCLE AND PEDESTRIAN OVERCROSSING
(CML-5028(083))
BACKGROUND: This resolution will approve a Professional Services Agreement (PSA) with Dynamic Dzyne Associates, Inc. dba Substrate (Substrate, Inc.) of Novato, California to provide initial construction management and inspection services for the Route 101 Bicycle and Pedestrian overcrossing (Project) in the amount not to exceed $1,800,000 with a City controlled contingency of $200,000, and further approves and authorizes staff to execute the First Amendment in fiscal year 2026/2027, subject to approval of project costs in the fiscal year 2026-2027 Capital Improvement Program budget, in the amount not to exceed $700,000 for a total contract price not to exceed $2,700,000.
The Project’s complex bridge installation and oversight requirements for the grant require highly qualified inspectors and construction oversight personnel.
RECOMMENDATION: The Transportation and Public Works
Department recommends that the Council, by resolution: 1) approve a Professional Services Agreement with Dynamic Dzyne Associates, Inc. dba Substrate (Substrate, Inc.) of Novato, California to provide construction management and inspection services for the Route 101 City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft Bicycle and Pedestrian Overcrossing project (CML-5028(083)) in the amount not to exceed $1,800,000 with a City controlled contingency of $200,000; 2) approve staff to execute a First Amendment to the Agreement with Dynamic Dzyne Associates, Inc. within fiscal year 2026-2027 in the amount not to exceed $700,000, subject to approval of project costs in the fiscal year 2026-2027 Capital Improvement Program budget, for a total contract price not to exceed $2,700,000; and 3) authorize the Director of Transportation and Public Works or designee to make non-substantive changes to the Agreement and First Amendment, subject to approval by the City Attorney, and execute the Agreement and First Amendment.
This item was moved and adopted under Item 15.3.
15.5 REPORT - APPROVAL OF THE THIRD AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT WITH BKF ENGINEERS
FOR ADDITIONAL DESIGN SERVICES FOR THE ROUTE 101
BICYCLE AND PEDESTRIAN OVERCROSSING (CML-5028(083))
BACKGROUND: This motion will approve the Third Amendment to Professional Services Agreement (PSA) Number F002308 with BKF Engineers with offices located in Santa Rosa, California, for the Highway 101 Bicycle and Pedestrian Overcrossing (Project) to provide additional design services to support the construction oversight through fiscal year 2025/2026. The Third Amendment has been negotiated at a cost of $600,000, for a total amount not to exceed $5,477,802.
RECOMMENDATION: The Transportation and Public Works
Department recommends that the Council, by motion: 1) approve the Third Amendment to Professional Services Agreement Number F002308 with BKF Engineers of Oakland, California, for the Highway 101 Bicycle and Pedestrian Overcrossing Project to provide additional design services during construction, increasing the contract amount by $600,000 for a total amount not to exceed $5,477,802 and; 2) authorize the Director of Transportation and Public Works or designee to make non-substantive changes to the Agreement, subject to approval by the City Attorney, and execute the Agreement.
This item was moved and approved under Item 15.3.
15.1 REPORT - RESOLUTION URGING THE UNITED STATES
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft
CONGRESS TO ADOPT LEGISLATION TO PROTECT PUBLIC
SAFETY BY REQUIRING APPROPRIATE TRAINING, CONDUCT,
OVERSIGHT AND ACCOUNTABILITY STANDARDS FOR FEDERAL
IMMIGRATION ENFORCEMENT AGENTS
BACKGROUND: In the wake of recent interactions between federal immigration agents and members of the public in Minneapolis that resulted in the fatal shooting of Renee Good and Alex Pretti, Council will consider adopting a resolution urging the United States Congress to adopt legislation to protect public safety by requiring appropriate training, conduct, oversight, and accountability standards for federal immigration enforcement agents operating within local jurisdictions.
RECOMMENDATION: The Interim City Manager, City Attorney, and Chief of Police recommend that the Council adopt a resolution urging the United States Congress to adopt legislation to protect public safety by requiring appropriate law enforcement training, conduct, oversight, and accountability standards requirements for federal immigration enforcement agents. This item has no impact on current fiscal year budget.
Jason Nutt, Assistant City Manager, and John Cregan, Police Chief, presented and answered questions from Council.
No public comments were made.
A motion was made by Council Member Bañuelos, seconded by Council Member Rogers, to adopt resolution as amended.
RESOLUTION NO: RES-2026-014 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA URGING THE UNITED STATES
CONGRESS TO ENACT LEGISLATION ADDRESSING THE TRAINING,
CONDUCT, TRANSPARENCY, AND ACCOUNTABILITY OF FEDERAL
IMMIGRATION ENFORCEMENT AGENTS OPERATING WITHIN LOCAL
JURISDICTIONS
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers
7 -
City of Santa Rosa
Regular Meeting Minutes
February 10, 2026City Council Regular Meeting Minutes - Draft
17. WRITTEN COMMUNICATIONS - NONE.
18. PUBLIC COMMENT ON NON-AGENDA MATTERS
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
20. ADJOURNMENT OF MEETING
Mayor Stapp adjourned at 8:31 p.m. The next regularly scheduled meeting will be held on February 24, 2026, at a time to be set by the Mayor.
21. UPCOMING MEETINGS
21.1 UPCOMING MEETINGS LIST
Approved on:
_______________________________
Dina Manis
City Clerk